Project Information

Bid Title

Printing of the Sevierville Vacation Planner

Issuing Agency

City of Sevierville

Location

Tennessee

Published Date

Apr 10, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:	Printing of the Sevierville Vacation Planner
Category:	General Bids
Status:	Open

Publication Date/Time: 4/10/2026 12:00 AM Closing Date/Time: 4/27/2026 11:59 PM Related Documents: Bid Specifications - Vacation Planner 2026

Attachment Preview

Bid Package

For

Printing of the 2027 Sevierville

Vacation Planner

City of Sevierville

Sevierville Chamber of Commerce

120 Gary Wade Boulevard

P. O. Box 5500

Sevierville, TN 37864-5500

Phone: (865) 453-6411

Phone: (865) 453-5504

Fax: (865) 453-5518

April 2026

1

INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS

The City of Sevierville, Tennessee (herein called the “Owner”) invites bids on the form attached

hereto for the PRINTING OF THE 2027 SEVIERVILLE VACATION PLANNER. The Owner will RECEIVE BIDS

UNTIL 3:00 PM, APRIL 27, 2026, at Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee,

37862 (Mailing address: P.O. Box 5500, Sevierville, Tennessee, 37864). Bids will then be PUBLICLY

OPENED AND READ ALOUD at the Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee

37862. The envelopes containing the bids must be sealed, addressed to Tracy Baker, Assistant City

Administrator, and must bear the following information:

Name of Bidder

Bidders Address

Date and Time of Bid Opening

Bid Enclosed: VACATION PLANNER

The Owner may consider informal any bid not prepared and submitted in accordance with the

provisions hereof, and may waive any informality or reject any and all bids. Any bid received after the

time and date specified shall not be considered.

Bidders must submit three (3) copies.

QUALIFICATIONS OF BIDDERS

The Owner may make such investigations as he/she deems necessary to determine the ability of

the Bidder to supply the necessary equipment, and the Bidder shall furnish to the Owner all such

information and data for the purpose as the Owner may request. The Owner reserves the right to reject

any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such

Bidder is properly qualified to carry out the obligation of the contract by supplying the equipment

contemplated therein. Conditional bids will not be accepted. All work must be done in-house. Sub-

contracted or “outsourced” bids will not be accepted.

METHOD OF AWARD - LOWEST QUALIFIED BIDDER

If at the time this contract is to be awarded the lowest base bid submitted by a responsible

Bidder does not exceed the amount of funds then estimated by the Owner as available to finance the

contract; the contract will be awarded on the bid. If such bid exceeds such amount, the Owner may

reject all bids or may award the contract on the lowest bid with such deductible alternates to produce a

net amount, which is within the available funds.

Only one (1) award will be made from this contract.

Bids will be valid for (90) ninety days after bid opening, to allow time for the contract to be

executed.

OBLIGATION OF BIDDERS

At the time of the opening of bids, each Bidder will be presumed to have read and to be

thoroughly familiar with the specifications. The failure or omission of any Bidder to examine any form,

instrument, or document shall in no way relieve any Bidder from any obligation in respect to his/her bid.

Each bidder is requested to fill out and return the attached Title VII Information sheet, vendor sheet,

and W-9 form as a part of the bid package.

2

VENDOR INFORMATION

The item or service offered for bid shall meet or exceed the specifications attached to this bid

package and shall be considered as minimums unless otherwise indicated. Adequate vendor

information shall be included with the bid for determination of meeting the specifications. Any

exceptions shall be explained in writing and submitted as a part of the bid package.

IRAN DIVESTMENT ACT

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,

and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of

perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant

to § 12-15-106.

BID QUESTIONS

If you have questions regarding the specifications contained in this bid package, please contact

Roland Langley at (256) 350-7000 or design@graphicssouth.net.

3

SPECIFICATIONS FOR THE

PRINTING OF THE 2027 SEVIERVILLE VACATION PLANNER

Vacation Planner

➢ Perfect Bound; carton pack and prepare to ship

➢ FORMAT: 96 pages + cover

(96 pages + cover perfect bound)

➢ QUANTITY- Please provide bids based on two quantities:

o 175,000

o 200,000

➢ SIZE: Inside pages are 8.5" wide x 10.8125" height

➢ Covers (front and back together) flat size is 17.1875” wide x 10.8125" height

o Front and back cover sections are same size as inside pages, 8.5" wide x 10.8125” height

➢ Please note: bid winner to provide a cover template pdf that will include guides for cover

layout along with adding in dimensions for spine width.

➢ STOCK- Please provide bids for two cover options:

o Option #1: 100lb Gloss Text, #3 Grade

o Option #2: 80lb Cover with Soft Touch Coating (1 sided)

➢ Inside pages 60lb Gloss Text, #3 Grade

➢ INK LAY: 4/4 with .125” bleed throughout

Printer to provide Epson color proofs and digital blueline

PREP: Client to upload digital files to FTP

Shipping:

Four (4) equal shipments approximately 3 months apart shipped to:

Sevierville, TN Storage (Zip Code: 37876)

Loading Dock / Skids accepted.

Box bulk 30 pounds or less.

Total bid price to include:

Printing costs.

Any and all shipping and/or handling charges for all four (4) shipments.

Storage cost for remaining brochures until appropriate shipping dates.

If any advance payment or deposit is required.

Printing for brochure to begin by: mid-October

First delivery of Sevierville Vacation Planner by November 5, 2026.

4

BID FORM FOR THE

PRINTING OF THE 2027 SEVIERVILLE VACATION PLANNER

Company:

Contact Name:

Email Address: _________________________________________________________________

Address:

Phone:

Federal Tax Identification Number:

Business License #

Item

Fax:

City:

Total Price

Total Bid Price for 96 plus cover - Page Count (perfect bound) 175,000 copies

$____________

Total Bid Price for 96 plus cover - Page Count (perfect bound) 200,000 copies

$____________

It is further understood and agreed by the undersigned in submitting this proposal that the Owner

reserves the following rights and privileges:

a. To accept or reject any or all bids, and/or waive any of the informalities in the bidding.

b. To reject all items of equipment and materials which do not conform to or exceed these

specifications, without altering bid price of this proposal.

Note: Bidders shall not add any conditions or qualifying statements to this bid, except as provided

herein, as otherwise the bid may be declared irregular as not being responsive to the Advertisement for

Bids.

If you have questions regarding the specifications contained in this bid package, please contact:

Roland Langley

(256) 350-7000 or design@graphicssouth.net

Bid Submitted by:

Authorized Signature

Name (Printed)

Title

Date

5

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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