Project Information

Bid Title

RFP 2026-002 Plumbing Services

Issuing Agency

Columbus Metropolitan Housing Authority

Location

Ohio

Published Date

Jan 29, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-002

Original Source

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Project Description

RFP 2026-002 Plumbing Services

• RFP 2026-002 Plumbing Services

Attachment Preview

REQUEST FOR PROPOSAL (RFP) 2026-002

PLUMBING SERVICES

Section

1.0

2.0

2.0.1

2.0.2

2.0.3

2.0.4

2.0.5

2.0.6

2.0.7

2.0.8

2.0.9

2.0.10

2.0.11

2.0.12

2.0.13

3.0

3.1

3.2

3.3

3.4

3.5

3.6

4.0

4.1

4.2

5.0

5.1

5.2

5.3

5.4

5.5

5.6

5.7

6.0

Table of Contents

Description

Introduction

RFP Information at a Glance

HA’S Reservation of Rights

Scope of Work/Technical Specifications

Expectations/Role

Responsibilities of the Licensed Service Provider

Contractor Work Expectations

Emergencies

Vehicles

Parts

Licensing, Permits and Inspections

Compliance

Safety

Warranty

Invoicing

General Requirements

Additional Potential Labor

Proposal Format

Tabbed Proposal Submittal

Entry of Proposed Fees

Additional Information Pertaining to the Pricing Items

Proposal Submission

Proposer's Responsibilities--Contact With the HA

Pre-proposal Conference

Proposal Evaluation

Evaluation Factors

Evaluation Method/Plan

Contract Award

Contract Award Procedure

Contract Conditions

Current Contractor

Contract Period

Licensing and Insurance Requirements

Right to Negotiate Fees

Contract Services Standards

Additional Considerations

Attachments A-G

Table No. 1

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19-28

The Columbus Metropolitan Housing Authority

Page 1

REQUEST FOR PROPOSAL (RFP) 2026-002

PLUMBING SERVICES

INTRODUCTION

T he Columbus Metropolitan Housing Authority (hereinafter, “HA”) is a public entity, formed in 1934 to

provide federally subsidized housing and housing assistance to low-income families, in Columbus and

Franklin County. CMHA is headed by a President & CEO and is governed by a Board of Commissioners and

is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and CMHA’s

procurement policy. The Agency was brought into existence by resolution of the State of Ohio’s Board of

Housing on May 8th, 1934. CMHA is a subdivision of the State of Ohio.

Currently, the HA owns and/or manages: (a) 34 multi-family apartment complexes totaling 4,558 units; (b)

eight senior complexes, totaling 714 units; and (c) seven Service Enriched complexes, totaling 410 units.

The HA also administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD

Project-Based Rental Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its

subsidiary, Assisted Housing Services Corporation. The HA currently has approximately 191 employees.

In keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals from

qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals

submitted in response to this solicitation must conform to all of the requirements and specifications outlined

within this document and any designated attachments in its entirety.

.

HA CONTACT PERSON

RFP INFORMATION AT A GLANCE

Table No. 2

Shunlonda McCall Purchasing Manager,

614.421.4433

smccall@cmhanet.com

HOW TO OBTAIN THE RFP DOCUMENTS ON

THE CMHA WEBSITE

1. Access cmhanet.com

2. Click on the “Doing Business with Us” heading

3. Click on the “Purchasing Open Opportunities” heading

If you have any problems in accessing or registering on the

system, please call the Procurement Department at

614.421.4433

PRE-PROPOSAL CONFERENCE

Monday February 16, 2026 at 10:00am

880 E. 11th Avenue, Columbus, Ohio 43211

HOW TO FULLY RESPOND TO THIS RFP BY

SUBMITTING A PROPOSAL SUBMITTAL

As directed within Section 3.0 of the RFP document,

All pricing must be submitted separately, to

feeproposal@cmhanet.com. All technical responses must

be submitted and received to

technicalresponse@cmhanet.com no later than the

submittal deadline stated herein (or within any ensuing

addendum). In Person, “hard copy” proposals must be

submitted to The HA Central Office 880 e. 11th Avenue

Columbus Ohio 443211.

PROPOSAL SUBMITAL RETURN & DEADLINE

Thursday February 27, 2026 by 11:00am

The CMHA Central Office

880 E. 11th Avenue, Columbus, Ohio 43211

Note: The electronic copy of the proposal and all required

financial information must be received by the HA no later

than 11:00 a.m. on the stated due date. If submitting a

physical paper copy is not required, respondents may

instead submit one electronic response to the email

address provided in the solicitation.

ANTICIPATED APPROVAL BY HA BOARD OF April 2026

COMMISSIONERS

The Columbus Metropolitan Housing Authority

Page 2

REQUEST FOR PROPOSAL (RFP) 2026-002

PLUMBING SERVICES

1.0 HA’S RESERVATION OF RIGHTS:

1.1 The HA reserves the right to reject any or all proposals, to waive any informality in the

RFP process, or to terminate the RFP process at any time, if deemed by the HA to be in

its best interests.

1.2 The HA reserves the right not to award a contract pursuant to this RFP.

1.3 The HA reserves the right to terminate a contract awarded pursuant to this RFP, at any

time for its convenience upon 30 days written notice to the successful proposer(s).

1.4 The HA reserves the right to determine the days, hours and locations that the successful

proposer(s) shall provide the services called for in this RFP.

1.5 The HA reserves the right to retain all proposals submitted and not permit withdrawal for

a period of 60 days subsequent to the deadline for receiving proposals without the written

consent of the HA Contracting Officer (CO).

1.6 The HA reserves the right to negotiate the fees proposed by the proposer entity.

1.7 The HA reserves the right to reject and not consider any proposal that does not meet the

requirements of this RFP, including but not necessarily limited to incomplete proposals

and/or proposals offering alternate or non-requested services.

1.8 The HA reserves the right to solicit for any service where the ICE exceeds $2,000.00

and award said service to company whose proposal/bid is lowest and best.

1.9 HA shall have no obligation to compensate any proposer for any costs incurred in

responding to this RFP.

1.10 The HA shall reserve the right to at any time during the RFP or contract process to

prohibit any further participation by a proposer or reject any proposal submitted that does

not conform to any of the requirements detailed herein. By accessing the hard copy RFP

and/or downloading this document via our website, www.cmhanet.com, each

prospective proposer is thereby agreeing to abide by all terms and conditions listed

within this document, and further agrees that he/she will inform the CO in writing within

5 days of the discovery of any item listed herein or of any item that is issued thereafter

by the HA that he/she feels needs to be addressed. Failure to abide by this time frame

shall relieve the HA, but not the prospective proposer, of any responsibility pertaining to

such issue.

1.11 In the case of rejection of all proposals, CMHA reserves the right to advertise for new

proposals or to proceed to do the work otherwise, if in the judgment of CMHA, the best

interest of CMHA will be promoted.

1.12 In the event any resulting contract is prematurely terminated due to nonperformance

and/or withdrawal by the Contractor, CMHA reserves the right to seek monetary

restitution (to include but not limited to withholding of monies owed) from the Contractor

to cover costs for interim services and/or cover the difference of a higher cost (difference

between terminated Contractor’s rate and new company’s rate) beginning the date of

Contractor’s termination through the contract expiration date.

The Columbus Metropolitan Housing Authority

Page 3

REQUEST FOR PROPOSAL (RFP) 2026-002

PLUMBING SERVICES

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): CMHA seeks

proposals from qualified plumbing service providers to furnish PLUMBING MAINTENANCE

SERVICES @ 880 E 11th Avenue Columbus, Ohio 43211 & 1407 Cleveland Avenue, Columbus,

Ohio 43211, 240 N. Champion Columbus, Ohio 43203 and 3400 Morse Crossing Columbus,

Ohio 43219. Labor, equipment, goods, and supplies necessary to provide plumbing service for

multi-story and single story buildings. Restoration of walls, insulation and other surfaces cut out

by contractor shall be contractor’s responsibility unless otherwise specified in the work request.

If a fire assembly is penetrated, those penetrations shall be fire-stopped. All work shall meet or

exceed state and local code requirements.

2.0.1 Expectation/Role of the Proposer

2.0.1.1

The successful proposer will provide routine and emergency and routine repair

service to CMHA Agency-owned and operated property to include all office

buildings as required by this Request for Proposal.

2.0.2

Responsibilities of the Licensed Service Provider

The Proposer must clearly demonstrate their ability to deliver the following services:

Perform preventive maintenance and repairs on plumbing systems, including toilets,

sinks, bathtubs, water heaters, drains, valves, fittings, and pipes of various materials.

Install, repair, or replace water lines, heat exchangers, steam valves, pumps (domestic

hot water, chilled water, sump, sewage), backflow devices, boilers, chillers, electric and

gas water heaters, and gas lines.

Troubleshoot utility distribution systems for steam, water, and gas.

Provide camera footage when assessing lines for obstruction.

Conduct quarterly meter pit inspections and bi-annual water extraction as needed.

Offer emergency backhoe services and locate, repair, and replace water and sewer

pipes (PVC, CPV, PEX, galvanic, copper).

Unclog sewer lines and repair/replace fittings.

Operate 24/7 dispatch services, including weekends and holidays.

Accept all risk associated with misinterpretation of the Statement of Work/Specifications

in this RFP.

2.0.3 Contractor’s Work Expectations

2.0.3.1 Contractor shall commence and end all services on the same workday unless

approved by the HA in advance.

2.0.3.2 Contractor shall conduct all work during normal working hours unless authorized

in writing or an approved emergency.

2.0.3.3 Contractor shall only utilize licensed, trained and experienced employees to

perform the work required.

2.0.3.4 Contractor shall have plumbers on staff whom possess both master and

journeyman licenses in good standing with the State of Ohio.

2.0.3.4.1 Contractor shall minimize overstaffing for minor repairs. If service call

requires more than one technician, the Contractor shall receive the HA

The Columbus Metropolitan Housing Authority

Page 4

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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