City Wide Mowing Services

Project Information

Bid Title: City Wide Mowing Services
Issuing Agency: City of Stillwater
Location: Oklahoma
Published Date: Feb 23, 2025
Closing Date: Mar 12, 2025
Government Level: State & Local
Status: Closed
Ref. #: 6-2025
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Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Invitation For Bid

Status Issued

Number 6-2025 (City Wide Mowing Services)

Issue Date & Time 2/22/2025 06:00:01 AM (CT)

Close Date & Time 3/12/2025 03:00:00 PM (CT)

Question Cut Off Date 3/5/2025 05:30:00 PM (CT)

Notes
Notice is hereby given that City of Stillwater/Stillwater Utilities Authority will receive sealed bids for the following:

Bid #6-2025
City Wide Mowing Services

Bids will be received via our online portal until 3:00 pm , Wednesday, March 12th, 2025. Mailed, emailed, and faxed bids will not be accepted.

Bids will be publicly opened at 3:00 pm and read aloud by the City Clerk at the Municipal Building, Conference Room 1112 B, 723 South Lewis, Stillwater, Oklahoma 74074.

In order to view the bid documents and/or submit a bid, interested contractors must register under “Supplier Registration” with the City’s online portal:

https://stillwater.ionwave.net/Login.aspx

Any questions regarding this Notice or the proposal documents should be directed to John McClenny 405.742.8233 or john.mcclenny@stillwater.org.

Mowing Scope of Services
1. Contract Term and Extensions

The term of this Service Contract will begin upon award and execution of an agreement with the City of Stillwater and will end on October 31, 2025. The contract may be extended for up to three additional terms through a written Extension Agreement executed before the expiration of the initial term or any extension.

The parties acknowledge that the contract term may need to be adjusted based on the actual length of the growing season. Any such extension must be agreed upon in writing before the expiration of the then-current term.

2. Scope of Work

The selected Contractor shall provide lawn care services at all designated City facilities listed in the Line Items tab, along with a per-acre on-call rate for additional services as needed.

If it is determined to be in the best interests of the City, the City reserves the right to:

Award the entire contract or only specific line items.

Award portions of the contract to multiple contractors.

Bidders are not required to bid on every property listed in order to submit a bid. Maps are provided for each facility.

3. Required Lawn Care Services

The Contractor shall perform the following services weekly (32 times per year) at each designated location:

3.1 Mowing, Trimming, Edging, and Clean-up

Mow all designated areas, keeping grass height no greater than 3 inches.

String line trimming is required around all obstacles, including but not limited to signs, fences, buildings, trees, and steps. This must be performed during each mowing.

Blade edging shall be performed on all sidewalks, concrete pads, walkways, and curbs during each mowing. Use of a string trimmer for edging is not permitted.

Bagging of clippings is not required; however, Grass clippings, leaves, limbs, trash, and yard waste must not be left in roadways, sidewalks, drainage areas, or City property.Clean-up must be completed within 24 hours of mowing. Citations may be issued for violations.

3.2 Safety and Equipment Use

All safety devices on equipment must be used as designed by the manufacturer.

Mower discharges shall be directed away from hard surfaces, streets, vehicles, tree wells, play areas, and landscape beds whenever possible.

3.3 Trash and Debris Removal

Remove all litter and trash from mowing sites before each mowing.

Remove and dispose of fallen tree limbs from the site.

Damage to tree trunks caused by equipment is unacceptable.

4. Mowing Schedule

After execution of the contract, the Contractor must provide City staff with a mowing schedule that specifies which day each site will be serviced.

5. On-Call Mowing Services

The City may request on-call mowing services to address additional mowing needs throughout Stillwater on an as-needed basis.

The City will coordinate on-call services with the Contractor based on availability.

On-call mowing must commence within 24 hours of receiving a notice to proceed, weather permitting.

Contact Information

Name John McClenny

Address 723 S. Lewis Street
Stillwater, OK 74074 USA

Phone (405) 742-8233

Fax

Email john.mcclenny@stillwater.org

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8147607

Bid Attachments

File Name Description File Size

Mowing Maps 2025.pdf
Mowing Maps 268.93 MB 309998 6470585

Instructions for Bidders.pdf
Instructions for Bidders 158 KB 309998 5057573

General Terms.pdf
General Terms 124 KB 309998 5057574

Special Requirements.pdf
Special Requirements 111 KB 309998 5057575

Business Relationships Affd.pdf (please login to view this document) Business Relationships Affd 115 KB 309998 5057579

Non Collusion Affd.pdf (please login to view this document) Non Collusion Affd 117 KB 309998 5057580

014K_Bid Bond.pdf (please login to view this document) 014K_Bid Bond 447 KB 309998 5057582

PERFORMANCE BOND.pdf (please login to view this document) Performance Bond Form 99 KB 309998 5057585

Standard Contract Lawn Care Services.pdf (please login to view this document) Standard Contract for Lawn Care Services 133 KB 309998 6470593
Commodity Codes: NAICS 561730Landscaping Services

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Type	Invitation For Bid
Status	Issued
Number	6-2025 (City Wide Mowing Services)
Issue Date & Time	2/22/2025 06:00:01 AM (CT)
Close Date & Time	3/12/2025 03:00:00 PM (CT)
Question Cut Off Date	3/5/2025 05:30:00 PM (CT)
Notes	Notice is hereby given that City of Stillwater/Stillwater Utilities Authority will receive sealed bids for the following: Bid #6-2025 City Wide Mowing Services Bids will be received via our online portal until 3:00 pm , Wednesday, March 12th, 2025. Mailed, emailed, and faxed bids will not be accepted. Bids will be publicly opened at 3:00 pm and read aloud by the City Clerk at the Municipal Building, Conference Room 1112 B, 723 South Lewis, Stillwater, Oklahoma 74074. In order to view the bid documents and/or submit a bid, interested contractors must register under “Supplier Registration” with the City’s online portal: https://stillwater.ionwave.net/Login.aspx Any questions regarding this Notice or the proposal documents should be directed to John McClenny 405.742.8233 or john.mcclenny@stillwater.org. Mowing Scope of Services 1. Contract Term and Extensions The term of this Service Contract will begin upon award and execution of an agreement with the City of Stillwater and will end on October 31, 2025. The contract may be extended for up to three additional terms through a written Extension Agreement executed before the expiration of the initial term or any extension. The parties acknowledge that the contract term may need to be adjusted based on the actual length of the growing season. Any such extension must be agreed upon in writing before the expiration of the then-current term. 2. Scope of Work The selected Contractor shall provide lawn care services at all designated City facilities listed in the Line Items tab, along with a per-acre on-call rate for additional services as needed. If it is determined to be in the best interests of the City, the City reserves the right to: Award the entire contract or only specific line items. Award portions of the contract to multiple contractors. Bidders are not required to bid on every property listed in order to submit a bid. Maps are provided for each facility. 3. Required Lawn Care Services The Contractor shall perform the following services weekly (32 times per year) at each designated location: 3.1 Mowing, Trimming, Edging, and Clean-up Mow all designated areas, keeping grass height no greater than 3 inches. String line trimming is required around all obstacles, including but not limited to signs, fences, buildings, trees, and steps. This must be performed during each mowing. Blade edging shall be performed on all sidewalks, concrete pads, walkways, and curbs during each mowing. Use of a string trimmer for edging is not permitted. Bagging of clippings is not required; however, Grass clippings, leaves, limbs, trash, and yard waste must not be left in roadways, sidewalks, drainage areas, or City property.Clean-up must be completed within 24 hours of mowing. Citations may be issued for violations. 3.2 Safety and Equipment Use All safety devices on equipment must be used as designed by the manufacturer. Mower discharges shall be directed away from hard surfaces, streets, vehicles, tree wells, play areas, and landscape beds whenever possible. 3.3 Trash and Debris Removal Remove all litter and trash from mowing sites before each mowing. Remove and dispose of fallen tree limbs from the site. Damage to tree trunks caused by equipment is unacceptable. 4. Mowing Schedule After execution of the contract, the Contractor must provide City staff with a mowing schedule that specifies which day each site will be serviced. 5. On-Call Mowing Services The City may request on-call mowing services to address additional mowing needs throughout Stillwater on an as-needed basis. The City will coordinate on-call services with the Contractor based on availability. On-call mowing must commence within 24 hours of receiving a notice to proceed, weather permitting.

Name	John McClenny
Address	723 S. Lewis Street Stillwater, OK 74074 USA
Phone	(405) 742-8233
Fax
Email	john.mcclenny@stillwater.org

City Wide Mowing Services

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