Project Information

Bid Title

Emergency Operations Center Technology Upgrade

Issuing Agency

Volusia County

Location

Florida

Published Date

Jan 29, 2025

Closing Date

Feb 27, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-P-31JRD

Original Source

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Bid Documents

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Project Description

Project ID: 25-P-31JRD

Title: Emergency Operations Center Technology Upgrade

Addenda: 0

Release Date: 1/29/2025

Due Date: 2/27/2025

Post Information

Posted At:Wed, Jan 29, 2025 10:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The County of Volusia is seeking proposals from qualified A/V contractors to design, furnish, install, maintain, and replace all A/V equipment required to support an integrated turnkey information distribution system for the Volusia County Emergency Operations Center (EOC) located at 3825 Tiger Bay Road, Daytona Beach, FL 32124.

Background

The Emergency Operations Center (EOC) is the County’s central command and control facility responsible for carrying out the principles of emergency preparedness, emergency management, and disaster management functions at a strategic level in case of any emergency situations, and ensuring the continuity of operation of response by the various County departments and agencies such as, law enforcement, fire, rescue, emergency medical services and public utilities and any other local, state or federal government agency. When activated, the EOC may operate around the clock 24 hours a day 7 days per week for a given period of time. The EOC consists of many different types of rooms to support its operations, most requiring multiple A/V systems. For reference, Exhibit E contains plans for the A/V system when first installed.

• Provide an assessment of current technologies and a plan that will facilitate the modernization of current system. Ability to execute the plan will be based on availability of funds. Phased planning would provide the opportunity to fund part of the project if funds are not available for the entire project.
• Plan should be sustainable 5-7 years including parts after install.
• Proposals may include value added options; however, all value-added options must relate to the scope of the RFP. The County reserves the right to include or exclude any proposed value-added options in the final contract.

Timeline

Release Project Date:

January 29, 2025

Pre-Proposal Meeting (Mandatory):

February 7, 2025, 2:00pm

County of Volusia Emergency Operations Center
3825 Tiger Bay Road, Daytona Beach, FL 32124

Question Submission Deadline:

February 13, 2025, 11:59pm

Proposal Submission Deadline:

February 27, 2025, 3:01pm

Microsoft Teams meeting
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Meeting ID: 213 233 692 064
Passcode: gPYNoU
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+1 386-456-3387,,628672925# United States, Daytona Beach
Phone Conference ID: 628 672 925#

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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