Project Information

Bid Title

RFI - CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM

Issuing Agency

San Diego County

Location

California

Published Date

Apr 1, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM013044

Original Source

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Bid Documents

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Project Description

RFx Name:	BPM013044
RFx Begin Date (UTC+0):	RFI - CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Storage
Solicitation Code:	4/1/2026 12:00:00 AM
Lot #:	4/22/2026 5:00:00 PM
Round #:	20 d 08 h 41 min 53 s

RFx General Information

Code BPM013044

RFx Name RFI - CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM

Lot # 1

Round # 1

RFx Begin Date 4/1/2026 12:00:00 AM

RFx End Date 4/22/2026 5:00:00 PM

Summary

Contact Carlos Benitez, Procurement Contracting Officer Cell: 619-405-7172 | Carlos.Benitez@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 4/1/2026 12:00:00 AM

Q&A End Date (M/d/yyyy) 4/22/2026 12:00:00 AM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFI - Consolidated Property & Evidence Management System RFx Commercial Documents (Approved) RFI_13044.pdf 4/1/2026 2:57:39 PM 4/1/2026 2:57:39 PM 1 Record(s)

Attachment Preview

ALLEN R. HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367

FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

April 1, 2026

REQUEST FOR INFORMATION (RFI) 13044

SHERIFF’S OFFICE

CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM

The County of San Diego (County) is issuing this Request for Information (RFI) to seek input from all interested parties,

agencies, and stakeholders regarding Consolidated Property & Evidence Management System. The goal of the RFI is to

obtain feedback.

This RFI is issued solely for information and planning purposes – it does not constitute a solicitation or a promise to issue

a solicitation in the future. This request for information does not commit the County to contract for any supply or service

whatsoever. Respondents are advised that the County will not pay for any information or administrative costs incurred in

response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not

responding to this RFI does not preclude participation in any future solicitations. It is the responsibility of the potential

respondents to monitor this request for additional information pertaining to this requirement.

The County reserves the right to use, without restriction, any information provided in response to this RFI. Please note that

all information provided in response to this RFI may be subject to disclosure under the California Public Records Act.

RFI SUBMITTAL INFORMATION:

Parties interested in providing input to this RFI may submit written responses to the Questionnaire below.

RFI RESPONSES:

Completed questionnaires are due no later than April 22, 2026, at 5:00 PM San Diego Time.

1. Submit electronically by uploading your information in either Word or PDF format directly in the BuyNet system at:

https://sdbuynet.sandiegocounty.gov/

2. Submit response via email to Carlos.Benitez@sdcounty.ca.gov.

Any questions regarding this RFI should be addressed to Carlos Benitez, Procurement Contracting Officer, via email to

Carlos.Benitez@sdcounty.ca.gov.

Please note: This Request for Information (RFI) is NOT a procurement action. It is intended for information

gathering only.

Thank you for your interest in responding to this RFI. The County of San Diego looks forward to your organization’s

participation in this process.

SANDIEGOCOUNTY.GOV

COUNTY OF SAN DIEGO – REQUEST FOR INFORMATION (RFI) 13044

SHERIFF’S OFFICE

CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM

QUESTIONNAIRE:

Processes/Functions

1. What core features do available systems provide for intake, tracking, auditing, and disposal of property and evidence?

2. Do the systems support barcode and/or RFID tagging?

3. Can systems manage:

3.1. Digital evidence (e.g., photos, video, audio)?

3.2. Temporary storage, court holds, and inter-agency transfers?

3.3. Automatic property holds based on charge or offense?

3.4. Property movements in batches/bulk, including transfers to people and locations?

3.4.1.In batch/bulk movements, what is the largest amount of items that can be processed in a batch/bulk?

3.5. Property transfer requests initiated internally or externally?

4. Does your company support processing, tracking, and disposal using handheld devices?

5. Does your company require special printers for generating barcodes or labels?

6. How flexible is the workflow process to modify?

6.1. Can changes be made internally or do they require your company’s involvement?

7. Can administrators manage workflows internally, or must they go through the company team?

Security & Compliance

8. Are the systems CJIS compliant and aligned with California-specific standards?

9. How is chain of custody maintained and audited?

10. How are edits to data tracked and audited?

11. What role-based access controls are available?

12. How is data encrypted at rest and in transit?

Integration & Technical Capabilities

13. What systems can the solution integrate with (e.g., RMS, CAD, LIMS, court systems)?

14. Can systems support bi-directional communication with other platforms?

15. Can systems build interfaces to push or pull data between systems?

16. What platforms have previously converted from?

17. Has your company completed data conversions before? If so, how many data points were involved?

17.1. Can a list of systems be provided where data conversion was done into your company’s system?

18. Is the solution cloud-based, on-premises, or hybrid?

19. Is the solution client-based or web-based?

20. What are the minimum technical requirements for deployment?

21. Does your System have the capability to capture electronic signatures?

Reporting & Analytics

22. What standard reports are included (e.g., inventory, audit logs, disposal)?

23. Can users create custom reports or dashboards?

24. Can your company replicate existing reports used for statistics, management, and evidence intake/release?

25. How is data exported (e.g., Excel, PDF, API)?

RFI 13044

SANDIEGOCOUNTY.GOV

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COUNTY OF SAN DIEGO – REQUEST FOR INFORMATION (RFI) 13044

SHERIFF’S OFFICE

CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM

User Experience & Support

26. Is the interface user-friendly and intuitive?

27. Are mobile or tablet versions available?

28. Is Wi-Fi or other mobile connectivity required?

29. Is there offline capability with automatic syncing upon reconnection?

30. Are kiosk capabilities included?

31. What training and onboarding support does your company provide?

32. What is the company customer support model (e.g., hours, response time)?

Scalability & Future-Proofing

33. How does the system scale with increased users or evidence volume?

34. What is the product roadmap for the next 2–3 years?

Agency Experience

35. What is the largest agency your company has provided a solution for?

36. How many California agencies currently use your company’s services?

Organization:_________________________________________________________________________

Address:_____________________________________________________________________________

Contact Person: _______________________________________________________________________

Phone Number: _________________________________ Email ________________________________

RFI 13044

SANDIEGOCOUNTY.GOV

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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