Project Information

Bid Title

26013- 2026-27 Internet Services [Due: 12/1/2025 ]

Issuing Agency

Tulsa Public Schools

Location

Oklahoma

Published Date

Oct 16, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

26013 - 2026-27 Internet Services

26013- 2026-27 Internet Services
[Due: 12/1/2025]

RFP Number	26013
Issue Date	10/16/2025
Due Date	12/1/2025 11:30am
Documents	RFP

Attachment Preview

E-Rate Request for Proposal #26013

FCC Form 470 # 260001912

2026-27 INTERNET SERVICES

October 16, 2025

Tulsa Public Schools (“TPS”, “district”) is inviting proposals from qualified service providers interested,

capable, and qualified to provide Internet Services in accordance with the terms and conditions detailed

herein.

Proposals will be accepted until 11:30 a.m. CST on Thursday, December 1, 2025. Proposals received after

this time will not be accepted. Two (2) original hard copies and one (1) electronic copy on a USB drive (no

CD or DVD’s) must be submitted by mail.

No award will be made until the Tulsa Public Schools committee has had sufficient time to evaluate the

proposals. Tulsa Public Schools reserves the right to contract in the best interest of the district.

Proposals received after the proposal deadline, spam, and/or automated responses via email will not be

considered valid proposal responses and will be disqualified from consideration.

Responses must be sealed and marked on the lower left-hand corner with the proposal name and number,

SPIN ID, opening date and time. Address, mail or deliver all proposals and accessory documents to:

Purchasing Department

Tulsa Public Schools

3027 South New Haven, Room 526

Tulsa, Oklahoma 74114

Thank you for your participation.

Rachael Vejraska CPPB, NIGP- CPP

Director Solicitation Management

TABLE OF CONTENTS

● RFP Timeline

● Proposal Specifications and Requirements

● E-Rate Requirements

● Pricing Requirements

● Evaluation Criteria

● Required Forms

o PROPOSAL FORM – Pricing Authorization – ATTACHMENT A

o PROPOSAL FORM – Experience & References – ATTACHMENT B

o PROPOSAL FORM – OUSF Certifications – ATTACHMENT C

o PROPOSAL FORM – District Required Forms – ATTACHMENT D-F

2

E-Rate Request for Proposal #26013

FCC Form 470 # 260001912

2026-27 INTERNET SERVICES

PROJECTED TIMELINE FOR PROPOSAL SOLICITATION PROCESS

FCC Form 470/RFP Release

Thursday, October 16, 2025.

Deadline for vendor questions (Email questions to:

RFP@tulsaschools.org)

October 27, 2025,

10:00 am CDT.

Note: Reference “RFP #26013 Questions” in the subject line of your

email.

Questions & Answers posted www.usac.org and Tulsa Public Schools

Purchase Bids - https://www.tulsaschools.org/connect-with-

us/partner-with-us/purchase-bids as an Addendum to the RFP for

all participating vendors to download/review.

Deadline for submission of RFP responses.

On or before

October 29, 2025.

December 1, 2025

11:30 am CST.

E-Rate Request for Proposal #26013

FCC Form 470 # 260001912

2026-27 INTERNET SERVICES

Proposal Specifications and Requirements

1. PURPOSE: Tulsa Public Schools (“TPS”, the “District”) wishes to contract with an E-Rate eligible vendor to

provide dedicated broadband Internet services to the district in accordance with the technical specifications set

forth in this Request for Proposal (“RFP”). E-Rate Participation Required. All respondents must agree to

participate in the Universal Services Fund Schools and Library Program (“E-Rate”). It is the intent of the district

to file an E-Rate application for Funding Year 2026-2027 and subsequent years under contract for the products

and services included in this Request for Proposal. The start of service is not dependent on receipt of E-Rate

funds; however, the proposer understands and accepts that the district will request reimbursement from USAC

using the service provider invoice (“SPI”) method once the Funding Commitment Decision Letter is received. Full

implementation of the project may be dependent upon receipt of E-Rate funding and other factors unknown to

the district at this time.

1. PROFILE: TPS is the second largest school District in the State of Oklahoma. The District contributes

significantly to the economic base of the area, employing approximately 5,419 employees. Approximately 33,617

students are enrolled at 78 school sites supported by approximately 15 alternative/administrative sites.

2. PERIOD OF CONTRACT PERFORMANCE: The period of performance for goods and/or services received

subject to this solicitation and any resulting contract shall be from July 1, 2026, through June 30, 2027, to include,

at the option of TPS, four (4) additional annual renewal periods. Any multi-year proposal must provide for

extending or abbreviating the contract period if such extension or abbreviation is necessary to make the contract

term end on June 30 of the applicable E-Rate program year.

1st renewal July 1, 2027 to June 30, 2028

2nd renewal July 1, 2028 to June 30, 2029

3rd renewal July 1, 2029 to June 30, 2030

4th renewal July 1, 2030 to June 30, 2031

3. CONTRACT ADMINISTRATOR: The following individual shall serve as the monitor of the conditions of the

contract and shall work directly with the contractor on a regular basis in scheduling and coordinating

performance of services, answering technical questions in connection with the scope of work, and providing

general direction under the resulting contract: Mr. Ben Tippin, Director of Client Services.

4. E-RATE CONSULTANT: The District has engaged the services of Kellogg & Sovereign Consulting (KSLLC) to

assist with E-Rate filing and compliance. KSLLC may request information directly from the vendor(s) as needed

for completion of E-Rate program filings and information requests.

5. QUESTIONS REGARDING THE RFP: Submit any technical issue and specification questions pertaining to

this RFP to the Purchasing Department via email at RFP@tulsaschools.org by the due date and time listed above.

Include a return phone number and e-mail address and specifically reference the section of the proposal in

question. All questions must be submitted in writing. Questions and answers will be addressed in the form of an

Addendum to the RFP and published on the TPS website in order for them to be available to all and avoid any

unfair advantage. These guidelines for communication have been established to ensure a fair and equitable

evaluation process for all respondents. Any attempt to bypass the above lines of communication may be

perceived as establishing an unfair or biased process and could lead to disqualification as a potential supplier.

6. SPECIFICATIONS: The purpose of this proposal is to select a qualified Internet Service Provider company

to provide TPS with dedicated broadband Internet service that will connect to a Wide Area Network (WAN) in

order to provide Internet service to all district schools and administrative sites.

Current configuration:

TPS’ network consists of two data centers connected to the district sites by a high bandwidth wide area network

as shown in the following diagram. The district currently has Broadband Data Connections: two circuits at 20GB,

three circuits at 10GB, twenty-two circuits at 5GB, thirty circuits at 3GB, and twenty-four circuits at 1GB.

Denotes School Sites

with VPLS Mesh

Schools using Cisco

3500 to connect to

WAN

Education Service Center

3027 S New Haven Ave Tulsa

Ok 74114 Data Center #1

Cisco 9500

Transportation Services

Center 1555 N 77 th E. Ave

Tulsa, OK Data Center #2

Cisco 9500

20Gbps

Internet

20Gbps

Internet

Existing Internet services are as follows:

(1) Data Center #1 - Education Service Center Mason building located at 3027 South New Haven Avenue,

Tulsa, OK 74114. 20 Gbps Internet Access.

(2) Data Center # 2 - Maintenance and Transportation building located at 1555 N. 77th East Avenue, Tulsa,

OK 74115. 20 Gbps Internet Access.

TPS RFP#26013 – 2026-27 Internet Services

5

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