Project Information

Bid Title

Commercial Grade Stand on Sprayer/Spreader

Issuing Agency

City of Derby

Location

Kansas

Published Date

Dec 5, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-040

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-040
Bid Title:	Commercial Grade Stand on Sprayer/Spreader
Category:	Motor Vehicles & Equipment
Status:	Open

Description: REQUEST FOR BIDS#2025-040One (1) 2025 or newer Commercial Grade Stand on Sprayer / SpreaderCITY OF DERBY Sealed bid for One (1) 2025 model year or newer Commercial Grade Stand on Spreader / Sprayer will be received by the City of Derby, Kansas 67037 until 2:00 P.M., Thursday, December 18, 2025, and then at said office will be publicly opened and read aloud. The bid must be submitted in a sealed envelope, addressed to the City Clerk of the City of Derby, Kansas. Each sealed envelope containing a bid must be plainly marked on the outside of the envelope as “Commercial Grade Stand on Sprayer / Spreader” and sent to the City Clerk, 611 N Mulberry, Derby, KS 67037. The unit supplied shall meet the minimum specifications attached, and must be current standard production, new and unused. Machine may exceed the minimum specifications. Bidder shall verify compliance with the attached specifications by so denoting next to each item. Complete printed literature, publications, and photo of the unit proposed must be included with each bid. Bidders are responsible for viewing trade in. Machine must be demonstrated prior to bid opening in order to be considered. Bids must be good for a period of ninety (90) days. The City of Derby with or without cause may reject any or all bids. Each bidder shall specify the delivery date, not to exceed ninety (90) days after receipt of the purchase order. Delivery shall be made to the Public Works, Park Division after all pre-delivery services have been performed. Machine specifications may exceed those listed on this RFB and should be included in the response with submitted bid. Steve White Director of Parks Publication Date/Time: 12/5/2025 12:00 AM Closing Date/Time: 12/18/2025 2:00 PM Submittal Information: See submittal information in full bid document. Bid Opening Information: 12/18/25 @2PM, City Hall Contact Person: Questions regarding this document must be submitted in writing to Steve White, stevewhite@derbyks.gov Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2025-040 Commercial Grade Stand on Sprayer

Attachment Preview

CITY OF DERBY

REQUEST FOR BIDS

One (1) 2025 or newer Commercial Grade Stand on Sprayer / Spreader

Bid Number 2025-040

Sealed bid for One (1) 2025 model year or newer Commercial Grade Stand on

Spreader / Sprayer will be received by the City of Derby, Kansas 67037 until

2:00 P.M., Thursday, December 18, 2025, and then at said office will be

publicly opened and read aloud.

The bid must be submitted in a sealed envelope, addressed to the City Clerk of the

City of Derby, Kansas. Each sealed envelope containing a bid must be plainly

marked on the outside of the envelope as “Commercial Grade Stand on

Sprayer / Spreader” and sent to the City Clerk, 611 N Mulberry, Derby, KS

67037.

The unit supplied shall meet the minimum specifications attached, and must be

current standard production, new and unused. Machine may exceed the minimum

specifications. Bidder shall verify compliance with the attached specifications by

so denoting next to each item. Complete printed literature, publications, and photo

of the unit proposed must be included with each bid. Bidders are responsible for

viewing trade in. Machine must be demonstrated prior to bid opening in

order to be considered.

Bids must be good for a period of ninety (90) days.

The City of Derby with or without cause may reject any or all bids.

Each bidder shall specify the delivery date, not to exceed ninety (90) days after

receipt of the purchase order. Delivery shall be made to the Public Works, Park

Division after all pre-delivery services have been performed.

Machine specifications may exceed those listed on this RFB and should be

included in the response with submitted bid.

Steve White

Director of Parks

GENERAL INFORMATION

This request is for One (1) 2025 model or newer Commercial Grade Stand on Sprayer /

Spreader that meets the specifications listed. It is the intent of these specifications to describe

One (1) 2025 model year or newer Commercial Grade Stand on Sprayer / Spreader that are

capable of accommodating the needs of the City.

In order to permit manufacturers to follow their standard manufacturing processes, minor

deviations from the provisions of these specifications will be considered. Such deviations will

be approved only at the discretion of the City and only if such approval, in the opinion of the

City, does not adversely affect the operation, maintenance, productivity or the life of the machine

or any of its parts. All deviations, however insignificant, must be fully explained on response

sheets and shall become part of the bid. There shall be no deviations from the specifications or

the intent of the specifications, except which are listed, and which are expressly approved as part

of the bid acceptance. The City reserves the absolute right in its obligation to the public, to

accept the best bid to serve the public interest.

Questions regarding this bid request must be made in writing and directed to Steve White, Parks

Director at Stevewhite@Derbyks.gov.

INSTRUCTIONS TO BIDDERS

Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid

information shall be entered into the appropriate space on the Bid Form. All costs of bid

preparation are the expense of the bidder. No electronic, verbal, facsimile or telephone bid will

be accepted.

Examination of Bid Documents. The Bid Documents consist of this Request for Bid, each

document listed on the table of contents of the Request for Bid, and any addenda which may be

issued. Submission of a bid shall constitute bidder’s acknowledgment upon which the City may

rely that bidder has thoroughly examined and is familiar with the Bid Documents. No claim for

additional compensation will be allowed beyond that stated in the bidder’s submitted Bid Form.

Neglect or failure of the bidder to receive or examine all or part of the Bid Document shall in no

way relieve the bidder from any obligations with respect to this bid.

Conformance to Bid Requirements. All requested attachments shall be submitted with the

completed bid form and in the designated format. Bids shall conform to the requirements of this

Request for Bid. Failure to comply with all requirements of this Request for Bid may result in

bid rejection.

Interpretation of Bid Documents and Addenda. Should a bidder discover conflicts or

ambiguity in the Bid Documents that require a decision or explanation, bidder may request an

interpretation. Such a request shall be made in writing and delivered to the buyer identified on

the cover page of this Request for Bid no later than five (5) calendar days before the deadline for

receipt of bids. Every interpretation made to bidders will be in the form of an Addendum issued

by the City. Addenda, if issued, will be sent as promptly as possible to all parties that have been

issued Bid Documents. Bidders shall acknowledge the receipt of Addenda on the Bid Form.

Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the

completed Bid Form, together with any required attachments or explanatory materials, prior to

the time and date set for receiving bids as stated on the cover page of this Request for Bid and/or

any modifying Addenda thereto. Bids shall be delivered in a sealed envelope clearly marked with

the applicable bid number addressed to:

City Clerk

City of Derby

Attn: Commercial Grade Stand on Sprayer / Spreader

611 Mulberry

Derby, Kansas 67037

Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid

submission deadline. Bids modified must be retrieved by bidder, at bidder’s expense, and

resubmitted with corrected information prior to the bid submission deadline. There will be no

extensions for bid modification beyond the bid submission deadline.

No bids may be modified after the bid submission deadline.

Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the

deadline for receipt of bids shall not be accepted and shall be returned to the bidder unopened

unless necessary for identification purposes.

Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar

days from the date of bid opening.

Contract Award. Contract award will be made to the lowest responsive and responsible

bidder(s). The acceptance of a bid will be evidenced by a written Purchase Order/Contract

delivered to the successful bidder. The successful bidder agrees to abide by the specifications,

requirements, terms and conditions contained in the Contract Documents.

Contract Documents. The successful bidder will be required to enter into a Purchase

Order/Contract that is acceptable to the City. Special Provisions within the contract may allow

for the addition of attachments, amendments, and special conditions that may be negotiated by

the successful bidder and the City. Contract documents will consist of this bid invitation, its

attachment(s) and addenda, if any; the successful bidders completed and signed Bid Form; and a

Purchase Order/Contract issued by the City. In the absence of any language to the contrary in the

executed Purchase Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will

be the determining document in questions of compliance with the specifications for this bid.

Reservations. The City reserves the right to:

1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any

time prior to the deadline for receipt of bids;

2. Reject any bid that is conditional in any way or that contains erasures, items not called for,

items not in conformity with applicable law, changes, additions, alternate proposals, or any

other modifications of the Bid Form which are not in accordance with the Bid Documents;

3. Make any investigations deemed necessary to determine if a bidder is responsive and

responsible;

4. In the event that only one bid is received in response to this bid invitation, require the sole

bidder to submit cost or pricing data to assist in determining if the price is reasonable;

5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by

a bidder that is not responsible;

6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect

the bid amount or give the bidder an advantage over others;

7. Accept a bid which offers a newer product than specified if, in the opinion of the buyer

identified on the cover page of this bid invitation, it offers equal or greater functionality than

the specified product, even though it may not comply with bid specifications in every detail;

8. Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders

by line item, in groups, or in phases, according to specifications.

BID REQUEST OVERVIEW

Purpose:

Bid Request Date:

Due Date:

Proposal Opening:

One (1) 2025 model year or newer Commercial Grade Stand on

Spreader / Sprayer

December 5, 2025

Thursday, 2:00 p.m., December 18, 2025

Thursday, 2:00 p.m., December 18, 2025

Requested Action

Send competitive bids to:

City Clerk

City of Derby

Attn: Commercial Grade Stand on Sprayer / Spreader

611 Mulberry

Derby, Kansas 67037

Attachment: Bid Form

CITY OF DERBY

BID FORM

One (1) 2025 or newer Ride on Sprayer / Spreader

Bid Number 2025-040

Minimum Specifications

Yes/No

Notes

Engine Model:

Kawasaki, Vanguard, Kohler

______

______

Minimum Horsepower: 23HP

______

______

Fuel Capacity:

5 gallons

______

______

Hydraulic System:

Hydrostatic drive

______

______

Transport Speed:

5mph

______

______

Frame:

Stainless Steel

______

______

Rear Tires:

22 inches

______

______

Spray Pump Capacity: 5 gpm

______

______

Sprayer Capacity:

50 gallons

______

______

Sprayer Width:

Up to 8 feet

______

______

Hose Reel Length:

75 feet

______

______

Hopper Capacity:

220 lbs.

______

______

Spreader Width:

Up to 25 feet

______

______

Operator’s manual:

Included

______

______

Parts & Service manuals: Included

______

______

Warranty: Manufacturer terms of warranty, including engine (explain)______________

________________________________________________________________________

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