Project Information

Bid Title

Title: Provide Maintenance Support Services

Issuing Agency

Richland One School District

Location

South Carolina

Published Date

Jun 17, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 2026.025

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFQ 2026.025

RFQ 2026.025 Amendment1

Title: Provide Maintenance Support Services

Closing Date/Time: June 18, 2026 2:00PM EST

Procurement Official: Brittany Green 803-231-7052

Attachment Preview

Richland County School

District One

REQUEST FOR QUALIFICATIONS

DESCRIPTION: “Provide Maintenance Support Services ”

Solicitation

Number

Date Issued

Procurement

Officer

Phone

E-mail

Address

RFQ – 2026.025

May 28, 2026

Brittany Green

803-231-7052

Brittany.green@richlandone.org

SUBMIT OFFER BY (Opening Date/Time):

OFFERORS MAY ATTEND OPENING:

NUMBER OF COPIES TO BE SUBMITTED:

QUESTIONS MUST BE RECEIVED BY:

The Term "Offer" Means Your "Bid" or "Proposal"

JUNE 18, 2026 / 2:00 PM (ET)

JUNE 18, 2026 / 2:00 PM (ET)

One (1) Original Signed, and One (1) USB/Electronic Copy (PDF Format)

JUNE 10, 2026 / 5:00 PM (ET) via email to Brittany.green@richlandone.org

Offers must be submitted in a sealed package. The Solicitation Number and Opening Date must appear on the package exterior.

SUBMIT SEALED OFFER TO THE FOLLOWING ADDRESS:

201 Park St.

Columbia, SC 29201

ATTN: Brittany Green

CONFERENCE TYPE: PRE-BID

DATE / TIME: JUNE 9, 2026 @ 10:00 AM

LOCATION: 201 PARK ST., COLUMBIA, SC

29201

As appropriate, see “Conference – Pre-Bid/Proposal” & “Site Visit” provisions

AWARD&

AMENDMENTS

This solicitation, any amendments and award, will be posted at the following web address:

www.richlandone.org/procurement

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms

of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

OFFEROR'S TYPE OF ENTITY:

(Check one)

 Small

(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror  Women

named above)

 Minority

TITLE

(Business Title of person signing above)

 Other

PRINTED NAME

(Printed name of person signing above)

(See provision entitled “Signing Your Offer”)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified

as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and

distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity

if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

COVER PAGE (December 2017)

RFQ 2026.025

Richland County School District One

Request for Qualifications: Provide Maintenance Support Services (IDIQ)

PAGE TWO

(Return Page Two with your Offer)

HOME OFFICE ADDRESS (Address for offeror’s home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code Number Extension

E-mail Address

Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders" and "Contract Documents" clauses)

 Payment Address same as Home Office Address

 Order Address same as Home Office Address

 Payment Address same as Notice Address (check only one)  Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

See "Amendments to

Solicitation" Provision

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Issue Date

No.

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%)

See "Discount for Prompt

Payment" clause

PAGE TWO (December 2017)

****End of Page Two****

30 Calendar Days (%)

_______Calendar Days (%)

RFQ IDIQ 2026.025

Page 2 of 50

Richland County School District One

Request for Qualifications: Provide Maintenance Support Services (IDIQ)

SOLICITATION OUTLINE

I.

SCOPE OF SOLICITATION

II.

INSTRUCTIONS TO OFFERORS

A.

GENERAL INSTRUCTIONS

B.

SPECIAL INSTRUCTIONS

III.

SCOPE OF SERVICES / SPECIFICATIONS

IV.

INFORMATION FOR OFFERORS TO SUBMIT

V.

QUALIFICATIONS

VI.

AWARD CRITERIA

VII.

TERMS AND CONDITIONS

A.

GENERAL

B.

SPECIAL

VIII.

FEE SCHEDULE

IX.

APPENDIX TO SOLICITATION

***

RFQ IDIQ 2026.025

Page 3 of 50

Richland County School District One

Request for Qualifications: Provide Maintenance Support Services (IDIQ)

I.

PURPOSE FOR SOLICITATION

The Request for Qualifications (RFQ) objective is to qualify firms to provide facility cleaning services

throughout the District.

MAXIMUM CONTRACT PERIOD – ESTIMATED: (DATES). [July 1, 2026 – June 30, 2031], Dates

provided are estimates only. Any resulting contract will begin on the date specified in the notice of award.

See clause entitled “Term of Contract - Effective Date/Initial Contract Period”.

INITIAL CONTRACT PERIOD: The effective date of this contract is the first day of the maximum contract

period as specified on the final statement of award. The “initial term” of this agreement is one (1) year,

effective date with four (4) additional one-year options to extend. Regardless, this contract expires no

later than the last date stated on the final award statement.

OPTION TO RENEW: At the end of the initial term, and the end of each renewal term, this contract shall

automatically renew for a period of one year unless the contractor receives notice that the District elects

not to renew the contract at least thirty (30) days before the date of renewal. Regardless, this contract

expires no later than the last date on the final award statement.

During the annual renewal period, if the number of contractors awarded for any Lot falls below five (5), the

District reserves the right to solicit for additional contractors to submit qualifications for consideration under

this Indefinite Delivery/Indefinite Quantity (IDIQ) Request for Qualifications to always maintain five (5)

contractors during period of performance.

About Richland County School District One

Richland County School District One. Ideally located in the center of the Palmetto State and just a short

drive from the mountains and the beaches, Richland One is great place to learn, live, work and play.

Our District covers 482 square miles and encompasses urban, suburban and rural neighborhoods in

Columbia, South Carolina’s capital city. With more than 21,000 students enrolled, Richland One is the

state’s sixth-largest school district.

Recognizing that our students learn in different ways and have different interests, we offer an exciting

and challenging array of educational opportunities that include Montessori programs, International

Baccalaureate programs, visual and performing arts, foreign language, advanced academic

programs, robotics and aerospace education. Many of our programs serve as models for others across

the state and nation.

Richland One’s long-standing tradition of excellence dates to the District’s earliest beginnings in the late-

1800s. Year after year, our graduates leave our schools and go on to attend some of the nation’s most

prestigious colleges and universities. The Richland One Class of 2023 received more than $77 million in

scholarships.

Our community consistently shows its commitment to nurturing educational excellence. Just walk into

any of our schools and you’ll see evidence of the vigorous community support that our district enjoys.

Thanks to

Richland One voters, our students go to school in state-of-the-art facilities built new or renovated through

our Schools for the 21st Century bond construction program. Community members from all walks of life -

parents, retirees, elected officials, college students, business people, military, faith-based organizations

- also share their time and talents every day by serving as volunteers in our schools.

RFQ IDIQ 2026.025

Page 4 of 50

Richland County School District One

Request for Qualifications: Provide Maintenance Support Services (IDIQ)

Richland One is more than just a school district. We are a community of learners with one vision, one

mission and one common purpose - providing all of our students with a high-quality education.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (Modified)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL

NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE

FOLLOWING DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY

PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Richland County School District One Board of School Commissioners or its

successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint

venture, or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period

of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement

of the parties to the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the

contractor to make changes which the clause of the contract titled “Changes,” if included herein,

authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by

number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal

are used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably

with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To

Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover

Page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the Richland County School District One

WORK means all labor, materials, equipment, services, or property of any type, provided or to be

provided by the Contractor to fulfill the Contractor’s obligations under the Contract.

AMENDMENTS TO SOLICITATION (Modified) (a) This solicitation may be amended at any time prior

to opening. All actual and prospective bidder’s should monitor the following web site for the issuance of

Amendments: www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of

any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the

amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by

RFQ IDIQ 2026.025

Page 5 of 50

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 561210Facilities Support Services

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