Project Information

Bid Title

CMSD & MCSD Standard Specifications & Drawings Development Update Project

Issuing Agency

Costa Mesa Sanitary District

Location

California

Published Date

Nov 21, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Notice Inviting Bids/Request For Proposal	Bid Status	Bid Tabulation	Awardee
CMSD & MCSD Standard Specifications & Drawings Development Update Project Request for Proposals - Released 11/21/2025 Exhibit A – Sample Agreement for Consultant Services Exhibit B – Detailed Scope of Work	Status: Open Due: January 23, 2026 by 2:00 p.m.

Attachment Preview

CMSDREQUEST FOR PROPOSALS

By

Costa Mesa Sanitary District

For

CMSD & MCSD Standard Specifications & Drawings Development Update Project

Release Date: November 21, 2025

Proposals Due: 2:00 PM (PST), January 23, 2026

Costa Mesa Sanitary District

290 Paularino Avenue

Costa Mesa, CA 92626

(949) 645-8400

Page |2

INTRODUCTION

The Costa Mesa Sanitary District is soliciting proposals from qualified professional

engineering consulting firms (Proposers) to prepare standard drawings and

specifications for the Costa Mesa Sanitary District (CMSD) and the Midway City

Sanitary District (MCSD).

CMSD will be the Project administrator and manager for this Project effort. Invoices

must be submitted to CMSD for processing and payment. MCSD will reimburse CMSD

for their portion of the work conducted, therefore CMSD will pay the total invoice amount

to the Consultant. CMSD usually pays on a net 30-days basis.

This project is a joint effort by the two Districts for the purpose of developing and

updating standard drawings and specifications and sharing the costs. The Scope of

Work (SOW) generally consists of an engineering consulting firm developing and

updating standard drawings and specifications for the two agencies, tailoring the joint

drawings and specification per specific agency requirements, and delivering a final set

of drawings and specifications to each agency.

The overall objective is to develop specific work products for each agency; refer to the

Detailed SOW, Exhibit B, below.

BACKGROUND

The CMSD and the MCSD are independent special districts that were formed by State

legislation and/or Acts. These agencies are governed by an elected Board of Directors

that appoints a general manager to supervise the day-to-day operations of each

organization.

The CMSD encompasses the City of Costa Mesa, portions of Newport Beach, and a

small unincorporated area of Orange County. CMSD serves a population of

approximately 116,700 and close to 4,000 businesses.

The MCSD encompasses the entire City of Westminster and the community of Midway

City, an unincorporated area of Orange County. MCSD serves a population of

approximately 99,700, and close to 3900 businesses.

Wastewater is conveyed to an OC Sanitation regional sewer trunkline(s) and treatment

plant (located in either Huntington Beach or the Fountain Valley). Each agency is the

local sewer collections agency.

PROJECT GOAL

Delivering a set of standard drawings and specifications for each agency during or

before May 2026.

INSTRUCTIONS TO PROPOSERS (aka Consultants)

Page |3

I. EXAMINATION OF PROPOSED DOCUMENTS

By submitting a Written and Fee proposal, the Proposer represents that it has

thoroughly examined and become familiar with the work required under this RFP,

and that it is qualified to perform the work as requested.

II. DISTRICT RESPONSIBILITIES

A. The CMSD will provide Proposers with available, relevant documents, studies,

and relevant information concerning the project. All documents are available

upon request.

B. The Project Manager (CMSD District Engineer) will be the primary contact and

agency representative for this joint project.

III. ADDENDA/CLARIFICATION

Requests for questions, explanations, or clarification must be directed via email to

the individual specified below and received no later than the date and time

indicated in the Schedule for Selection, below.

A mandatory pre-proposal conference will be held at the MCSD headquarters

at the date and time indicated within the Schedule for Selection, below. The

meeting purpose is to further discuss the Project and provide preliminary

responses to submitted questions/requests for clarifications.

Any questions or comments will be responded to on or before the date indicated

within the schedule, below.

CMSD will not respond to questions received after the specified time and date. In

addition, the CMSD reserves the right to extend the Proposal due date should

clarifications require such action.

SUBMIT Questions to:

Noelani Middenway, CMSD Clerk of the Board

Email: nmiddenway@cmsdca.gov

Note: Include Email Copy to Nathalia Cervantes (email: ncervantes@cmsdca.gov)

IV. WITHDRAWAL OF PROPOSAL SUBMITTAL

A consultant may withdraw its proposal at any time prior to the deadline for

submission of proposals by emailing a written request notification to CMSD Clerk.

Page |4

V. RIGHTS OF THE DISTRICT

Neither this RFP, nor submittal of the Consultant Proposal, commit the CMSD to

enter into a legal binding agreement, nor does it obligate the CMSD to pay for

any costs incurred in preparation and submission of the proposal or in

anticipation of an agreement. The CMSD reserves the right to reject any or all

proposals.

VI. SCHEDULE FOR SELECTION

The following schedule is provided for information and may change based

on addendums or other items that may affect the Project proposal

schedule.

11/20/2025:

12/04/2025:

12/18/2025:

01/06/2026:

01/23/2026:

01/26-30:

02/03/2026:

02/17/2026:

02/24/2026:

04/24/2026:

05/22/2026:

Advertise

Mandatory Preproposal Meeting

Proposer Questions Due to CMSD

Issue Addendum/Provide Responses

Proposals Due to CMSD

Evaluate Proposals

Notice of Pending Award to Successful Proposer

Early/Anticipated Award Date

Late Award (in the event Proposal is over $125K)

90% Draft Work Product Submitted

Final Work Product Submitted

Page |5

RESPONDING TO THE RFP

In order for proposals to be considered, submissions must be clear, concise, complete,

well-organized and demonstrate both consultant’s qualifications, and its ability to follow

instructions.

The proposal shall be organized in the format indicated below, shall be limited to twenty

(20) pages (not including attachments and appendices), and limited to 11-point, or

larger, Arial font. A PDF file of the complete presentation is required.

A. Proposal Cover Sheet

Consultant must complete and submit the Proposal Cover Sheet along with

required documents mentioned below.

B. Propose Submittal Letter

Include the RFP’s title and submittal due date, name of consultant and contact

information (address, telephone, email, etc.). Include the designated contact

person and corresponding email address. The letter must state that the proposal

will be valid for a 75-day period and that staffing is available to work immediately

on this project. The person authorized by the consultant to negotiate a contract

with the CMSD must sign the cover letter.

C. Description of Consultant

Provide the Consultant’s information regarding the size, location, the nature of

work performed by the firm, years in business, or other pertinent information. Also

provide information for the key staff/engineers and any subconsultants used for

the proposed work.

D. Experience and Organization

Briefly summarize the Consultant’s engineering staff/team experience providing

pipeline analysis, reports, design, and work of that required, including expertise

in trenchless design, corrosion engineering, constructability, and consideration

for current resiliency and earthquake consideration for pipelines. Provide an

overview of the key team members and their role for this work proposal. Provide

a copy of the key team engineer’s registration, as issued by the State of

California.

Provide your organizational structure for this proposed work, including any

subconsultants and/or contractors. Please provide the names of the firm’s

owner/principal, engineer, and project manager.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services

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