Project Information

Bid Title

Preventive & Emergency Maintenance (PBB & BHS)

Issuing Agency

City of Bangor

Location

Maine

Published Date

May 12, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-57

Original Source

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Project Description

Bid Number:	P26-57
Bid Title:	Preventive & Emergency Maintenance (PBB & BHS)
Category:	Equipment Services & Purchase
Status:	Open

Description: The City of Bangor requests proposals from qualified firms to provide Preventive and Emergency maintenance services for the Passenger Boarding Bridges (PBB), and the Baggage Handling System (BHS) for the Bangor International Airport (BGR) for a base period of one (1) year. Proposers will be required to attend a mandatory scheduled pre-bid meeting. Only attendee bids will be accepted. Publication Date/Time: 5/12/2026 12:00 AM Publication Information: Public Closing Date/Time: 6/10/2026 2:00 PM Submittal Information: email:bids@bangormaine.gov: mail: 73 Harlow St. Bangor ME 04401 Bid Opening Information: Public Addendum Date/Time: 06/03/2026 Pre-bid Meeting: 05/21/2026 Related Documents: P26-57 Preventive and Emergency Maintenance RFP

Attachment Preview

Request for Proposals (RFP)

PBB BHS Preventive & Emergency Maintenance

Proposal No. P26-57

Issue Date: May 12, 2026

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor requests proposals from qualified firms to provide Preventive and Emergency

maintenance services for the Passenger Boarding Bridges (PBB), and the Baggage Handling System

(BHS) for the Bangor International Airport (BGR) for a base period of one (1) year. The option to

renew for two (2) additional one (1) year periods is to be contemplated contingent upon mutual

agreement of the parties. Proposers will be required to attend a mandatory scheduled pre-bid

meeting. Only attendee bids will be accepted.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s website. By

submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,

reading, and bidding by the terms and conditions set forth in the City’s “General Information for

Vendors.”

In your proposal, please specify whether you currently have, or are in the process of developing, a

domestic violence policy. If you do not have such a policy, let us know if you would like to receive a

copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 5) and all materials requested in Section XII.

Qualifications electronically or in an envelope via submission methods listed below. The envelope or

subject line must be clearly marked as "Proposal No. P26-57: PBB BHS Preventive & Emergency

Maintenance."

Submissions must be received by 2:00 P.M. on Wednesday, June 10, 2026.

Submission of documents can be completed by:

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PBB & BHS Maintenance

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401

(items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,

Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-57: PBB BHS Preventive & Emergency

Maintenance.” Proposals will be opened publicly at the time stated above in the Paul Bunyan Room

(first floor by the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all the proposals received will be posted on the City's website as soon as possible

after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,

May 29, 2026.

The City will provide a response by 4:30 P.M. on Wednesday, June 3, 2026. This response will be in

the form of an addendum, accessible on the City's website. Notifications will be sent to those who

have signed up to receive notifications at http://www.bangormaine.gov/bids through NotifyME.

Notifications will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received

by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,

or requested proposal revision received at the City Purchasing Department after the time and date

specified will be returned to the Proposer unopened or, if by electronic submission, deleted without

being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.

All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also

reserves the right to request clarification of any details from the successful Proposer. The evaluation

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PBB & BHS Maintenance

of proposals and determination of the award will be at the discretion of the City and its judgment

shall be final and without right of recourse by any Proposer.

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Bid Form and Requirements: The Bid Form (page 5) and all materials requested in Section XII.

Qualifications must be completed and returned with the proposal to be considered

responsive.

C. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit per

accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

IX. Mandatory Pre-Bid Meeting and Site Visit

The City of Bangor will host a pre-bid meeting at 11:00 AM on Friday, May 21, 2026, at 287 Godfrey

Boulevard, Bangor, Maine. The site visit will follow the pre-bid meeting.

X.Scope of Work

The general scope of services will include quarterly preventive maintenance (PM) site visits for

passenger boarding bridges (PBB) and baggage handling systems (BHS) per Original Equipment

Manufacturer (OEM) requirements, 48-hour on-site response to scheduled corrective maintenance

(SM) calls, and 12-hour on-site response to emergency maintenance (EM) calls.

The final scope of services will be negotiated with the successful Proposer(s). Tasks delegated,

whether in part or as a whole, are expected to include the following:

• Perform PM on BHS and PBB’s.

• Perform semiannual PM on the PBB’s

• Perform PM tasks per OEM requirements

• Provide 48-hour on-site response time to SM calls

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• Provide 12-hour on-site response time for EM calls

• Provide all basic tools, consumables, and cleaning supplies for BHS and PBB

• Provide all bench stock and spare parts service

• Provide compressed air or gas as required

• Provide detailed reporting of all service performed within five working days

• Conduct security badging of all maintenance personnel prior to first scheduled PM visit

For bid purposes include preventive maintenance work performed by 2 Technicians at 4 days in

total price and rate breakout for additional on-site work performed as follows.

• Preventive maintenance over 4 days (if required)

• Scheduled maintenance

• Emergency maintenance

XI. Time Frame

Work should commence on the following timeline unless approved by BRG management.

• August 2026

• November 2026

• February 2027

• March 2027

XII. Qualifications

All bidders must be authorized and certified to perform the inspections. The successful Bidder will

be required to show proof of certification, license etc.

The successful Bidder shall comply with all current applicable requirements of the FAA’s Advisory

Circular 150/5220-21C - Aircraft Boarding Equipment, Federal, State and Local laws, rules,

regulations, permits, codes, ordinances and State statutes (Attachment 1) that govern this type of

service.

Please return the following information with the Bid Form. Failure to include all information

could result in disqualification.

• The Bidders’ qualifications, years in business, profiles for staff assigned to this project, and

experience to provide the services required by the City.

• References: List three (3) references from current customers receiving the same or similar

service(s). Include names, contact information, and phone numbers.

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PBB & BHS Maintenance

Bid Form

Bid Form

PBB BHS Preventive & Emergency Maintenance

Proposal No. P26-57

Bid Deadline:

2:00 P.M., Wednesday,

June 10, 2026

Notes: The proposal must include this Bid Form. Failure to comply will result in disqualification.

Price must include all miscellaneous charges: fuel, transportation, etc. No other charges will be

accepted.

Business Name:

Contact Name/Title:

Street Address:

City, State Zip:

Telephone Number:

Email Address:

Do you currently have, or are you in the process of, developing a domestic violence policy?

Yes / No

Item

Description

Unit

Total Price

1

PBB BHS Preventive & Emergency

Maintenance

Total Cost $

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Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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