Project Information

Bid Title

REQUEST FOR PROPOSALS - PAINTING INTERIOR

Issuing Agency

Timberlane Regional School District

Location

New Hampshire

Published Date

Apr 22, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSALS - PAINTING INTERIOR

Proposal Due - Tuesday, May 12, 2026 at 11:00AM

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Request for Proposal

Painting – Interior

On behalf of the Timberlane Regional School District, SAU106 is issuing a Request for

Proposal (RFP) for interior painting services in classrooms and hallways across school

buildings in the District, which includes Plaistow, Atkinson, Danville, and Sandown, NH.

Proposals must be submitted in a sealed package by 11:00 am on Tuesday, May 12,

2026, via USPS or another delivery service. Faxed and emailed proposals will not be

accepted. The bid opening will take place on May 12, 2026 at 11:00 AM. All proposals

must remain valid for 90 calendar days.

Proposals must be marked and should be submitted as follows:

Timberlane Regional School District

Painting RFP

Attn: Superintendent of Schools

30 Greenough Road

Plaistow, NH 03865

The Timberlane Regional School District reserves the right, at its sole discretion, to reject

any or all proposals in whole or in part, and to accept that proposal for one or more items,

or any combination of items, which it deems to be in the best interest of the District, even

if the proposal is not the lowest price. The Board also reserves the right to waive any

formalities or irregularities in, or to reject, any or all proposals or any part of any proposal.

Any proposal may be withdrawn prior to the scheduled time for opening proposals. Any

proposal received after the specified time and date shall not be considered. The Board

further reserves the right to negotiate with a respondent when all proposals exceed the

budgeted appropriation.

The District shall not be responsible for any costs incurred in responding to this RFP.

Each proposal is a governmental record subject to disclosure under the Right-to-Know Law.

The District will not accept proposals marked confidential in whole or in part.

A mandatory site walk of all school buildings will take place on May 1, 2026 at 8:30AM.

Please do not contact the schools directly.

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RFP Painting - Interior

Scope of Project:

Three schools within the Timberlane Regional School District will undergo painting in

various classrooms and hallways, including but not limited to walls, doors, door frames,

and trim. Some preparation work may include, but is not limited to, removing nails and

tacks, scraping, and patching. The scope and definition of areas to be prepared and painted

will be detailed in the mandatory walkthrough. Respondents should be ready to take notes

for each area. School maps will be provided. Also, a unique area of the high school will

need to be prepared for paint spraying (ceilings).

Mandatory Walk-through Schedule (Times Approximate):

• Timberlane Regional High School, 36 Greenough Road, Plaistow - 8:30 AM

• Sandown Central School (TLC), 295 Main Street, Sandown - 9:15 AM

• Sandown North Elementary School, 23 Stagecoach Road, Sandown - 9:30 AM

Project Areas by School:

Sandown Central School (TLC)

• Two adult bathrooms

Sandown North Elementary School

• Gym

• Staff Room (Room 177, excluding staff restroom)

• Classrooms in Wing A (Rooms 102, 104, 106, 108, 110)

• Large staff restrooms across from the office (final priority)

Timberlane Regional High School

Total Area: 13,145 sq. ft. (ceilings to be prepped and spray painted)

• Room 122 – 1,016 sq. ft.

• Room 126 – 990 sq. ft.

• Room 201 – 748 sq. ft.

• Room 202 – 838 sq. ft.

• Room 203 – 808 sq. ft.

• Room 204 – 795 sq. ft.

• Room 205 – 763 sq. ft.

• Room 206 – 821 sq. ft.

• Room 207 – 791 sq. ft.

• Room 208 – 786 sq. ft.

• Room 209 – 795 sq. ft.

• Room 210 – 788 sq. ft.

• Room 211 – 757 sq. ft.

• Room 212 – 773 sq. ft.

• Room 213 – 886 sq. ft.

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RFP Painting - Interior

• Room 214 – 790 sq. ft.

Painting Requirements:

1. Supplies: The Timberlane Regional School District will provide all necessary paint

for the painting project at each school listed. All other painting supplies will be the

sole responsibility of the winning bidder.

2. Certification of Insurance: The respondent awarded the bid must provide the

minimum insurance requirements listed below:

Workers' Compensation:

Part One: Worker’s Compensation

Bodily Injury by Accident

Bodily Injury by Disease

Bodily Injury by Disease

Statutory Part Two: Employers' Liability

$100,000 each accident

$500,000 policy limit

$100,000 each employee

General Liability:

with contractual liability coverage

$1,000,000 per occurrence

$2,000,000 policy aggregate

Auto Liability Combined Single Limit:

Combined Single Limit

Uninsured Motorists

$1,000,000 per accident

$1,000,000 per accident

Respondents shall name the Timberlane Regional School District as an additional

insured on all policies and furnish to the District before beginning work certificates

of insurance and policy endorsements for the required insurance.

The certificates shall contain a clause prohibiting cancellations or modifications of

the insurance earlier than ten (10) days after the Timberlane Regional School

District receives written notice.

3. Payment and Performance Bonds: Respondent awarded the bid will be required

to provide payment and performance bonds for projects of $125,000 or more.

4. References: Respondents must provide a reference list of at least four (4)

commercial customers in the area for projects performed and completed.

5. Indemnification: To the fullest extent permitted by law, respondent shall protect,

indemnify, safe, defend and hold harmless the Timberlane Regional School

District, including its officials, agents, volunteers and employees ("Indemnified

Parties"), from and against any and all liabilities, obligations, claims, damages,

penalties, causes of action, costs, interest and expenses, including but not limited to

reasonable attorney and paralegal fees, which Indemnified Parties may become

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RFP Painting - Interior

obligated or suffer by reason of any accident, bodily injury, personal injury, death

of person, economic injury or loss of or property damage, arising indirectly or

directly under, out of, in connection with, or as a result of the contract or the

activities of the respondent or its agents, employees, contractors or subcontractors,

and even if caused in part by any negligent act or omission of Indemnified Parties.

In addition, and regardless of respective fault, respondent shall defend, indemnify

and hold harmless the Indemnified Parties for any costs, expenses and liabilities

arising out of a claim, charge or determination that respondent’s officers,

employees, contractors, subcontractors or agents are employees of the Indemnified

Parties, including but not limited to claims or charges for benefits, wages, fees,

penalties, withholdings, damages or taxes brought in connection with laws

governing workers compensation, unemployment compensation, social security,

Medicare, state or federal taxation, and/or any other similar obligation associated

with an employment relationship.

Respondent’s obligations to defend, indemnify, and hold harmless the Indemnified

Parties hereunder shall survive the contract term.

The Timberlane Regional School District is not obligated to defend or indemnify

the respondent, any subcontractor, or any professional service provider.

6. Termination: The District shall have the right to terminate the contract at any time

with or without cause by giving thirty (30) days of written notice. Upon

termination, the respondent shall be entitled to receive payment from the District

limited to actual documented expenses as of the termination date as its sole remedy.

The District will not be responsible for lost profits, compensatory, or other

consequential damages.

Selection Criteria

Proposals will be evaluated based on the following criteria:

• Experience and qualifications of the contractor and team

• Demonstrated understanding of the project scope and objectives

• Cost-effectiveness and value

• References and past performance

If the District decides to make an award based on these evaluations, it will notify the

selected proposer(s). If the District cannot reach an agreement with the selected

proposer(s) during contract discussions, it may then begin discussions with the next

preferred proposer, continue down the list, or alternatively, the District may reject all

proposals, cancel this RFP, or initiate a new acquisition process with fresh proposals.

The District will use a scoring scale of 100 points, which will be distributed as set forth

in the table below.

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RFP Painting - Interior

CATEGORIES

POINTS

1. Capability to Perform Required Services

20

2. Experience and Past Performance on Similar Projects 20

3. Project Understanding

20

4. Proposed Fee for Services

40

TOTAL POTENTIAL POINTS AWARDED

100

END OF RFP

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RFP Painting - Interior

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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