Project Information

Bid Title

Bank Depository Services

Issuing Agency

Hutto city

Location

Texas

Published Date

May 27, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFA# 2026-020-AB-03

Original Source

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Bid Documents

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Project Description

Bid Number:	RFA# 2026-020-AB-03
Bid Title:	Bank Depository Services
Category:	ALL BID OPPORTUNITIES
Status:	Open

Description: The City desires to enter into a depository services contract of mutual party benefit and reserves the right to contact and negotiate with all applicants regarding their applications prior to award, to clarify, verify, or request information regarding any application. The City Council will award the depository services contract to the applicant(s) whose application provides the most advantageous terms for the City, based on compliance with the RFA requirements and the City's needs. The City may request presentations and/or demonstrations from any one or all applicants, and reserves the right to waive any formality or irregularity, (with the exception of the due date and time) and to make awards to more than one applicant, or to reject any or all applications. Publication Date/Time: 5/27/2026 1:00 PM Publication Information: https://huttotx.bonfirehub.com/projects/238152/details Closing Date/Time: 7/1/2026 2:00 PM Submittal Information: https://huttotx.bonfirehub.com/projects/238152/details Bid Opening Information: n/a Download Available: https://huttotx.bonfirehub.com Fee: 0 Plan & Spec Available: https://huttotx.bonfirehub.com/projects/238152/details Related Documents: Hutto RFA 2026-020-AB-03 PROTECTED

Attachment Preview

SOLICITATION OVERVIEW

The City of Hutto, Texas is soliciting applications for:

TITLE:

ISSUE DATE:

Primary Depository Services

RFA# 2026-020-AB-03

☐

Wednesday, May 27, 2026

DUE DATE:

Wednesday, July 1, 2026, 2:00 P.M.

DELIVERY TO:

City of Hutto

Sabrina Manning, Purchasing Officer

500 W. Live Oak St.

Hutto, TX 78634

Valley View Consulting, L.L.C. is assisting the City with the preparation of

this RFA and the evaluation of applications received. All times referenced are

Central Time.

Table of Contents ☐

CALENDAR OF EVENTS .......................................................................................................................................................... 2

INTRODUCTION .........................................................................................................................................................................3

ACCOUNT ACTIVITIES ............................................................................................................................................................ 5

Transactions by Account ............................................................................................................................ 5

Average Monthly Balances .........................................................................................................................6

Bank Services Fee Schedule – See included Excel Spreadsheet .....................................................7

EVALUATION PROCESS AND CRITERIA ..........................................................................................................................9

EXPECTED BANK SERVICES .............................................................................................................................................. 10

Online Banking Portal ...............................................................................................................................10

Collections .....................................................................................................................................................13

Disbursements ............................................................................................................................................ 13

Fraud Protection Services ....................................................................................................................... 14

Miscellaneous .............................................................................................................................................. 15

SAFEKEEPING OF CITY OWNED SECURITIES ............................................................................................................18

SERVICES UNDER CONSIDERATION ..............................................................................................................................19

INCENTIVES / ENHANCEMENTS OFFERED ............................................................................................................... 20

REFERENCES ............................................................................................................................................................................21

OTHER STIPULATIONS ........................................................................................................................................................ 22

COLLATERAL REQUIREMENTS ........................................................................................................................................24

REQUIRED DISCLOSURES ...................................................................................................................................................27

REQUIRED CERTIFICATIONS ............................................................................................................................................ 28

APPLICATION SUBMITTED BY .........................................................................................................................................30

DEPOSITORY SERVICES CONTRACT ..............................................................................................................................31

COMPLETE APPLICATION CHECKLIST .........................................................................................................................36

Primary Depository Services RFA

Page 1

Wednesday, May 27, 2026

CALENDAR OF EVENTS

RFA available to prospective financial institutions ☐

Monday, June 8, 2026

Friday, June 12, 2026

Friday, June 19, 2026

Wednesday, July 1, 2026

Week of August 3, 2026

Thursday, September 17, 2026

Thursday, October 1, 2026

Non-mandatory Pre-Application Conference via Zoom (11:00

A.M.)

Deadline for Questions/Requests for Additional Information

(5:00 P.M. via email to Sabrina.Manning@HuttoTX.gov)

Deadline for City Responses to Questions (5:00 P.M.),

Addendum to be posted on the City website

Responses due via Bonfire Purchasing Website by 2:00 P.M.

Bank Presentation/Demonstrations (if necessary)

Anticipated City Council consideration of award (7:00 P.M.)

New Depository Services Contract period begins

Primary Depository Services RFA

Page 2

INTRODUCTION

The City of Hutto, Texas (the “City”) is requesting applications from qualified financial institutions, to

provide the City with primary depository services. The award of the depository services contract is

scheduled for consideration by the City Council of Hutto, Texas, at the address 500 W. Live Oak Street, at

its meeting to be held on September 17, 2026 at 7:00 p.m. ☐

The City desires to enter into a depository services contract of mutual party benefit and reserves the right

to contact and negotiate with all applicants regarding their applications prior to award, to clarify, verify, or

request information regarding any application. The City Council will award the depository services contract

to the applicant(s) whose application provides the most advantageous terms for the City, based on

compliance with the RFA requirements and the City’s needs. The City may request presentations and/or

demonstrations from any one or all applicants, and reserves the right to waive any formality or irregularity,

(with the exception of the due date and time) and to make awards to more than one applicant, or to reject

any or all applications.

Application Requirements:

1. One complete copy of the application as a PDF file submitted via the City’s

Bonfire purchasing platform, please include the bank name in the name of

the PDF file, such as: Hutto Depository RFA – ABC Bank

3. The MS-Excel Bank Service Fee Schedule submitted via the City’s Bonfire

purchasing platform. Please include the bank name in the name of the

Excel file, as in Hutto Fee Schedule – ABC Bank.

Delivery Instructions:

Applications will be accepted until 2:00 P.M. on July 1, 2026, via the following methods:

1. Submit the completed application package to the City’s Bonfire purchasing website:

https://huttotx.bonfirehub.com

Any application received after the date and hour set for application opening will not be accepted. Applicant

will be notified and will advise Hutto as to the disposition by either pick up, return at Applicant’s expense,

or destroyed with written authorization of the Applicant.

Governing Statutes:

Chapter 105, Texas Local Government Code

Chapter 2256, Texas Government Code, “Public Funds Investment Act” as

amended

Chapter 2257, Texas Government Code, “Public Funds Collateral Act” as

amended.

City of Hutto adopted Investment Policy.

Chapter 131, Sub-chapter Z, Sec. 131.903, Conflict of Interest, Texas Local

Government Code, “Finances”.

Eligibility to Apply: All qualified financial institutions with a main office or a branch office located

within 15 miles of City Hall, as authorized by policy adopted by the City

Council. (Section 105.011, (b), (1), and (2).

Term of Contract:

The term of the depository services contract will be for a maximum of five (5)

years; further delineated as an initial term of two (2) years with options to extend

for up to three (3) additional one (1) year periods under the same terms and

Primary Depository Services RFA

Page 3

conditions. The agreement will also provide for a transition period at the end of

the contract not to exceed ninety (90) days for migration to a new bank at the end

of the term.

Pre-Application Conference:

Date: Monday, June 8, 2026

Time: 11:00 a.m. CST

Location: Virtual – Zoom

Zoom Link: https://us06web.zoom.us/j/85072701896?pwd=ZNc7MYLeRXEzelvayhU8DdTkKQNVV9.1

Or, via dial in at 346-248-7799

Meeting ID: 850 7270 1896

Passcode: 686955

Authorized City Contact:

All inquiries and or, questions, should be in writing, directed to Sabrina Manning, Purchasing Officer at

Sabrina.Manning@HuttoTX.gov.

Pursuant to Chapter 105 of the Texas Local Government Code, this RFA is intended to serve as the

application submission form. There are multiple blanks to fill in and questions to be answered. The

evaluation of all applications received will be based on the responses included herein.

Exceptions, conditions, or qualifications to the provisions of the City’s specifications or requirements must

be clearly identified as such, with the reasons therefore, and alternate language proposed by the applicant,

if any, clearly stated and inserted in the appropriate place in the application submission.

Each of these exceptions, conditions, or qualifications to the City’s specifications may be included, as

appropriate, in the awarded depository services contract documents. Items and matters not explicitly

notated in this manner shall be deemed to be in conformance with the City’s specifications.

The services and fees represented in the RFA submission response from the awarded financial institution,

shall overrule any and all previous service or other contracts between the City and the financial institution,

as they relate to the accounts and services included herein. The City will not be obligated by any charges

and fees not clearly and accurately presented in the RFA submission from the awarded financial institution.

Services initiated after consummation of the depository services contract shall carry charges and fees

mutually agreed to, in writing, by the City and the awarded financial institution. Regardless of time delay,

the awarded financial institution shall refund or credit the City for any erroneous charges and fees not agreed

to in writing.

Primary Depository Services RFA

Page 4

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