Project Information

Bid Title

IFB Produce SY26-27 Purchase and Distribution of Food Products on an Annual Fixed Price Contract with Perspective Price Redetermination

Issuing Agency

Liberty County School System

Location

Georgia

Published Date

Mar 30, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB Produce SY26-27

Title:

IFB Produce SY26-27

Description:

The Liberty County Board of Education, School Nutrition Program (Board/SNP) is requesting sealed bids for Purchase and Distribution of Food Products on an Annual Fixed Price Contract with Perspective Price Redetermination.

Bids are due by April 29, 2026 at 9:00 AM. Bids will be opened at 10:00 AM local time in the Liberty County School Nutrition Department located at 200 Bradwell Street, Hinesville, GA 31313.

Bids shall be sealed and mailed or delivered to the Liberty County School Board of Education, School Nutrition Program, located at 200 Bradwell Street, Hinesville, GA 31313. Bids must be enclosed in a sealed envelope and marked “IFB for Food Products on an Annual Contract”. Bids delivered after that time will not be considered. Post marks or dating of documents will be given no consideration in case of late bids. The Liberty County Board of Education reserves the right to reject any and all bids and to waive any informality.

Questions regarding this Invitation for Bid shall be directed in writing to Margaret Floyd, floydm@liberty.k12.ga.us Fax: 912-876-6097. All written questions should be received no later than April 3, 2026. No telephone requests will be answered. No questions other than written will be accepted (fax may be used). The Board/SNP will respond to the request, by letter, in the form of a written addendum if it is determined that all perspective bidders should have a benefit of the clarification. No addendum will be issued within the (5) five-day period prior to the date of the bid opening. No response other than written will be binding upon the Liberty County School System. Any non-compliant bid offered as a result of a verbal response will be rejected. Any protest based on such a rejection will not be heard.

Start Date:

3/30/2026

Contact Name:

Margaret Floyd

Contact Email:

floydm@liberty.k12.ga.us

Contact Address:

200 Bradwell St

Contact City:

Hinesville

Contact State:

GA

Contact Zip:

31313

Files:

• IFB - Produce SY26-27 (797 KB)
• Produce Spec Sheet SY26 (250 KB)

Attachment Preview

Liberty County Board of Education

School Nutrition Program

INVITATION FOR BID

FOOD PRODUCTS ON AN ANNUAL FIXED PRICE

CONTRACT WITH PROSPECTIVE PRICE

REDETERMINATION

Issued on: March 30, 2026

Final Date for Written Questions: April 3, 2026

Bid Due Date: April 29, 2026

Bid Period: Effective July 1, 2026 through June 30, 2027

In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color,

national origin, sex, age and disability.

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW,

Washington, D.C. 20250-9410 or call (202) 720-5964 (voice and TDD).

USDA is an equal opportunity provider and employer.

1

TABLE OF CONTENTS

DEFINITIONS………………………………………………………………………………….....................…3

SECTION 1 - TRANSMITTAL PAGE .............................................................................................................4

SECTION 2 - STANDARD TERMS AND CONDITIONS..............................................................................8

SECTION 3 - SPECIAL TERMS AND CONDITIONS..................................................................................17

SECTION 4 - ATTACHMENTS

ATTACHMENT A - CONTRACT SIGNATURE PAGE............................................................................................32

ATTACHMENT B – PRODUCE SPECIFICATIONS…….......................................................................................34

ATTACHMENT C – VENDOR BID FORM…….......................................................................................................35

.

ATTACHMENT D - LOBBYING CERTIFICATE AND DISCLOSURE………….…………………..……...……37

ATTACHMENT E – SCHOOL DELIVERY POINTS……….………………………….…………………….…….38

ATTACHMENT F – SCHOOL CALENDAR…………………………………………….….…..……………..…....39

ATTACHMENT G – DEBARRED, SUSPENDED, AND INELIGIBLE STATUS …………..……. ………….….40

ATTACHMENT H – ANTI-COLLUSION AFFIDAVIT…………………………………………………………... 42

2

DEFINITIONS

Addendum - A change, addition, alteration, correction or revision to a bid or contract document.

Bidder - A firm, individual, or corporation submitting a bid in response to this IFB.

Bid Unit - The unit designation which shall be applicable to all pricing offered for bid evaluation purposes. Unit

cost, freight, fixed fee, estimated usage and the extended cost shall be stated in terms of the designated bid unit.

In some instances, the bid unit and the package unit may be the same.

Contractor - The provider of the goods and/ or services under the Contract.

Contract Documents - Consist of the Agreement between the Board/SNP and the Contractor, terms and

conditions, schedule, specifications, drawings, any and all addenda, errata, and bulletins issued prior to execution

of the contract, other documents listed in the Agreement, and modifications issued after execution of the contract.

Damaged Item- Refers to an item that has sustained damage that would allow spillage from the original

container, a loss or disfigurement of a label that would hinder identification, contaminated package that would

affect the content of that package or any other happening that would affect the quality and/or quantity of the

original item.

Dry Food Product- A dry product that does NOT require freezing or refrigeration.

Invitation for Bid (IFB) - A type of solicitation document used in competitive sealed bidding, where the primary

consideration is cost and the expectation is that competitive bids will be received and an acceptance (award) will

be made to the responsive and responsible Bidder whose bid is lowest in price. An IFB is a formal method of

procurement that uses sealed bidding and results in a fixed price contract with or without adjustment factors. The

IFB must be publicly advertised and bids shall be solicited from an adequate number of known suppliers,

providing them with sufficient time to respond prior to the date set for opening the bids.

Pack size - With some items the bid unit does not represent a package configuration by which the item would

normally be purchased. In such instances, the Bidder will be required to bid according to the designated bid unit

and also state how the product will be packaged and to provide a cost for purchase unit.

Purchase Unit - The package configuration (case, carton, box, bag, etc.) by which the product would normally

be sold. This shall also mean packaging being referred to when the term "case price" is applicable.

Solicitation - A document used by the Board/SNP to acquire goods and /or services. Solicitations must

incorporate a clear and accurate description of the technical requirements for the material, product, or service to

be procured. Solicitations must also identify all the requirements which the Offerors or Bidders must fulfill and

all other factors to be used in evaluating the bids or proposals.

NSLP - National School Lunch Program

SBP - School Breakfast Program

3

SECTION 1

TRANSMITTAL PAGE

The Liberty County Board of Education, School Nutrition Program (Board/SNP) is requesting sealed bids for

Purchase and Distribution of Food Products on an Annual Fixed Price Contract with Perspective Price

Redetermination.

Bids are due by April 29, 2026 at 9:00 AM. Bids will be opened at 10:00 AM local time in the Liberty

County School Nutrition Department located at 200 Bradwell Street, Hinesville, GA 31313.

Bids shall be sealed and mailed or delivered to the Liberty County School Board of Education, School

Nutrition Program, located at 200 Bradwell Street, Hinesville, GA 31313. Bids must be enclosed in a sealed

envelope and marked “IFB for Food P roducts on an Annual Contract”. Bids delivered after that time will

not be considered. Post marks or dating of documents will be given no consideration in case of late bids. The

Liberty County Board of Education reserves the right to reject any and all bids and to waive any informality.

Questions regarding this Invitation for Bid shall be directed in writing to Margaret Floyd,

floydm@liberty.k12.ga.us Fax: 912-876-6097. All written questions should be received no later than April

3, 2026. No telephone requests will be answered. No questions other than written will be accepted (fax may

be used). The Board/SNP will respond to the request, by letter, in the form of a written addendum if it is

determined that all perspective bidders should have a benefit of the clarification. No addendum will be

issued within the (5) five-day period prior to the date of the bid opening. No response other than written will

be binding upon the Liberty County School System. Any non-compliant bid offered as a result of a verbal

response will be rejected. Any protest based on such a rejection will not be heard.

I. INTENT

a) It shall be the intent and purpose of this Invitation for Bid (IFB) to cover the terms and conditions

under which a successful Bidder shall be responsible to supply and deliver Food Products to the

Liberty County Board of Education, School Nutrition Program through sealed bids.

b) The Board/SNP is seeking to identify and select vendors to provide the items as listed in the attached

food list (Attachment B) based on individual price per line item. The selected vendor(s) shall

provide products in accordance with the Standard Terms and Conditions, Special Terms and

Conditions, the IFB and any applicable Addenda.

c) The Board/SNP reserves the right to accept or reject any or all bids, or to accept any part of a bid

without accepting the whole thereof, or to accept such bid as they deem to be in the best interest of the

Board/SNP.

4

II. CONTRACT TIME PERIOD

a) Initial Term - The initial term of this contract, which results from the award of this IFB, shall

commence on July 1, 2020 and terminate on June 30, 2021 with a prospective price redetermination in

January 2021.

b) Extension Option -The contract may be extended up to three (3) months at the same bid pricing,

provided mutual agreement by both parties in written form. This extension will be utilized only to

prevent a lapse of contract coverage and only for the time necessary to issue and award a new Invitation

to Bid, but not to exceed three months.

c) Renewal Option - This contract may be renewed for up to (4) four one-year terms at the same terms and

conditions by mutual agreement of both parties in written form. The Board/SNP will ONLY consider

individual product price changes as part of the renewal contract. Product price changes may not exceed

the U.S. Department of Labor Bureau of Labor Statistics Southeast BLS region not seasonally adjusted

consumer price index percentage change annual average for the previous 12 months.

III. BID SUBMISSION PROCEDURES

The Board/SNP is not liable for any costs incurred by Bidders prior to issuance of or entering into a

contract. Costs associated with developing the bid, preparing for oral presentations, and any other

expenses incurred by the Bidder in responding to this IFB are entirely the responsibility of the Bidder,

and shall not be reimbursed in any manner by the Board/SNP.

Bids shall be submitted in compliance with the following criteria:

a) Bids must be enclosed in a sealed envelope. The outside of the envelope shall be clearly marked, “IFB

for Food Products on an Annual Contract” and submitted to the location specified on Bid Form.

b) No-Bid – If you do not wish to submit a quote please return this bid and state your reason. We will then

remove your name form the potential vendor listing that is maintained in the School Nutrition office.

c) Bids must be received by the Board/SNP no later than April 29, 2026 at 9:00 AM local time.

d) Late bids shall not be accepted. The Board/SNP shall not be responsible for late receipt of bids. Bids must

be mailed or delivered to the Board/SNP. Emailed and faxed bids are not acceptable and will not be

considered. Bids must be mailed or delivered to:

Liberty County Board of Education

School Nutrition Department

Attn: Margaret Floyd

200 Bradwell Street

Hinesville, GA 31313

e) The Board/SNP has the right to waive any and all informalities.

5

Commodity Codes

• NAICS 311999All Other Miscellaneous Food Manufacturing
• NAICS 424480Fresh Fruit and Vegetable Merchant Wholesalers
• NAICS 722310Food Service Contractors

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