Project Information

Bid Title

On-Call Geotechnical and Material Testing Services RFP

Issuing Agency

City of Upland

Location

California

Published Date

Dec 23, 2025

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

On-Call Geotechnical and Material Testing Services RFP

The City of Upland is soliciting proposals from qualified companies to provide on-call geotechnical and materials testing services, Capital Improvement Program (CIP) geotechnical investigation and testing services and services for preparing design recommendations, plans and other contract documents for Public Works construction projects within the City. Proposals shall be submitted via PlanetBids before 5:00 p.m. on Thursday, January 29, 2026. Click here to access to the City's Vendor Portal to PlanetBids.

• On-Call Geotechnical and Material Testing Services RFP

Attachment Preview

Public Works Department

1370 N. Benson Avenue

Upland, CA 91786

January 29, 2026

before 5:00 PM (PT)

Bob Critchfield

BCritchfield@UplandCA.gov

Office: (909) 291-2946

1.

Introduction............................................................................................................................................... 4

2.

Intent ........................................................................................................................................................ 4

3.

Background ............................................................................................................................................... 4

4.

Tentative Schedule of Events ...................................................................................................................... 4

5.

Instructions to Companies ......................................................................................................................... 5

6.

Public Records........................................................................................................................................... 7

7.

Minimum Required Qualifications ............................................................................................................... 8

8.

Scope of Services....................................................................................................................................... 8

9.

General Terms and Conditions.................................................................................................................... 8

10. Contract Term............................................................................................................................................ 9

11. Contract Documents.................................................................................................................................. 9

12. Inquiries .................................................................................................................................................... 9

13. Examination of RFP and Sites of Work........................................................................................................ 10

14. Completion of Proposal............................................................................................................................ 10

15. Proposal Format and Content ................................................................................................................... 11

a. Cover Letter....................................................................................................................................... 11

b. Executive Summary ........................................................................................................................... 11

c. Company Information ........................................................................................................................ 11

d. Organizational Chart .......................................................................................................................... 12

e. Key Personnel.................................................................................................................................... 12

f. Experience and References ................................................................................................................ 12

g. Technical Approach and Methodology................................................................................................. 12

h. Customer Service .............................................................................................................................. 13

i. Reports ............................................................................................................................................. 13

j. Evidence of Insurance ........................................................................................................................ 13

k. Pricing............................................................................................................................................... 13

l. Other Required Documentation .......................................................................................................... 13

16. Submission of Proposals .......................................................................................................................... 13

17. Alternative Proposals ............................................................................................................................... 14

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City of Upland RFP 26-006

18. Addenda.................................................................................................................................................. 14

19. Withdrawal of Proposal ............................................................................................................................ 14

20. Evaluation of Proposals ............................................................................................................................ 14

21. Rejection of Proposals.............................................................................................................................. 15

22. Protest Procedures .................................................................................................................................. 16

23. Execution of Agreement............................................................................................................................ 16

24. Failure to Execute the Agreement .............................................................................................................. 16

25. Cancellation ............................................................................................................................................ 16

EXHIBIT A - SCOPE OF SERVICES........................................................................................................................... 17

EXHIBIT B - SAMPLE AGREEMENT .......................................................................................................................... 20

EXHIBIT C - COMPANY’S QUALIFICATIONS STATEMENT ......................................................................................... 36

EXHIBIT D - DISCLOSURE QUESTIONNAIRE ........................................................................................................... 42

EXHIBIT E - AUTHORIZATION DOCUMENT .............................................................................................................. 43

EXHIBIT F - CLIENT REFERENCES .......................................................................................................................... 44

EXHIBIT G – NON-COLLUSION AFFIDAVIT (MUST BE NOTARIZED) ........................................................................... 45

EXHIBIT H - CERTIFICATION OF NON-DISCRIMINATION BY CONTRACTORS ............................................................ 46

EXHIBIT I - ADDENDA RECEIPT ACKNOWLEDGMENT .............................................................................................. 47

EXHIBIT J – CERTIFICATION OF LABOR CODE - SECTION 1861 ................................................................................ 48

EXHIBIT K - DESIGNATION OF SUBCONTRACTORS ................................................................................................. 49

EXHIBIT L - COMPANY CUSTOMER SERVICE STANDARDS ACKNOWLEDGMENT ...................................................... 50

EXHIBIT M - COMPENSATION SCHEDULE .............................................................................................................. 51

EXHIBIT N – SAMPLE LEVINE ACT DISCLOSURE STATEMENT ................................................................................... 52

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City of Upland RFP 26-006

1. Introduction

City of Upland (“City”) is seeking proposals from qualified companies (“Company”) to provide on-call

geotechnical and materials testing services, Capital Improvement Program (CIP) geotechnical investigation

and testing services and services for preparing design recommendations, plans and other contract

documents for Public Works construction projects within the City as described in the Scope of Services (see

Exhibit A). The Company will be responsible for performing the services in accordance with all applicable

Federal, State, County and Local laws and regulations. The City anticipates selecting multiple companies to

provide these services on an as-needed basis.

The City places a high value on exceptional customer service, meticulous attention to detail, and pride in

public spaces. The selected Company is expected to share these values and to demonstrate a proactive,

responsive, and professional approach to geotechnical engineering and texting services. The City expects the

Company to treat all locations as vital community assets, deserving of the utmost care and stewardship, in

order to enhance the experience for residents, visitors, and businesses.

2. Intent

The City intends to award contracts to the most qualified Companies that will provide the best value to the

City for the services specified in this RFP (see Exhibit A). The City reserves the right to reject all proposals and

to waive minor irregularities, to accept any proposal or portion thereof, and to take all proposals under

advisement for a period of ninety (90) days.

The City reserves the right to issue a single contract, multiple contracts or to issue no contracts because of

this RFP.

3. Background

The City is located approximately 35 miles east of Los Angeles in western San Bernardino County, covers 15.6

square miles and is home to nearly 80,000 residents. Known as the “City of Gracious Living,” Upland traces

its roots to the 1880s but was officially incorporated in 1906. In the years since, Upland has developed into a

vibrant foothill community at the base of the San Gabriel Mountains. Over time, it evolved from an agricultural

hub into a balanced residential and commercial city, while retaining its historic downtown, tree-lined streets,

and strong sense of civic identity.

4. Tentative Schedule of Events

It is the goal of the City to select and retain a Company by March 23, 2026. In preparation for that action, the

following tentative schedule of events has been prepared:

Event

Request for Proposals Released

Final Questions Due

Responses to Questions Released

Proposals Due

Notification of Tentative Selection

Tentative City Council Award of Contract

Date

12/23/2025

01/08/2026

01/15/2026

01/29/2026

02/19/2026

03/23/2026

Time

N/A

Before 3:00pm (PT)

N/A

Before 5:00pm (PT)

N/A

TBD

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City of Upland RFP 26-006

The City reserves the right to amend, withdraw and cancel this RFP. The City reserves the right to request or

obtain additional information about any and all submittals before making an award. The City also reserves the

right to seek clarification from any Company about any statement in its proposal that the City finds ambiguous.

5. Instructions to Companies

 Notice to Companies

Companies shall be considered based on their best overall value to the City. The City Council shall

decide in its sole and absolute discretion whether to enter into a contract at all, even if there are

one or more qualified Companies. The City shall not be limited to awarding to the lowest

responsive Company but instead shall be entitled to negotiate for the best overall value to the City.

The City may, but is not obligated to, conduct interviews with Companies.

The City may automatically disqualify any proposal that does not meet the terms and conditions

set forth in this Section 5 - Instructions to Companies.

 Irregular Proposals

Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular

and may cause its rejection. The completed proposal forms shall be without interlineations,

alterations, or erasures. Alternative proposals will not be considered unless specifically

requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be

considered.

 Costs

The City is not liable for any costs incurred by proposers before entering into a formal contract.

Costs of developing the proposals, or any other such expenses incurred by the Proposer in

responding to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed

in any manner by the City. No reimbursable cost may be incurred in anticipation of award.

 Award of Contract

Issuance of this RFP and receipt of proposals does not commit the City to award a contract. The

City reserves the right to reject any or all proposals, to accept any proposal or portion thereof, to

waive any irregularity, and to take the proposals under advisement for a period of ninety (90) days.

The City Council shall decide in its sole and absolute discretion whether to enter into a contract at

all, even if there are one or more qualified Companies. The City shall not be limited to awarding the

lowest responsive Company but instead shall be entitled to negotiate for the best overall value to

the City. In no event will an award be made until all necessary investigations are made as to the

responsibility and qualifications of the Company to whom the award is contemplated. All

responses to this solicitation shall become the property of the City and will be retained or disposed

of accordingly.

 Legal Responsibilities

All proposals must be submitted, filed, made, and executed in accordance with State and Federal

laws relating to proposals for contracts of this nature whether the same are expressly referred to

herein or not. Any Company submitting a proposal shall by such action thereby agree to each and

all the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in

the scope of services and contract documents. All Companies shall also agree to full compliance

therewith.

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City of Upland RFP 26-006

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541380Testing Laboratories

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