Project Information

Bid Title

Fire alarm system

Issuing Agency

Oxford Public Schools

Location

Connecticut

Published Date

Jan 23, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

OPS2026-03

Original Source

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Bid Documents

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Project Description

OPS2026-03

The Town of Oxford Board of Education (hereinafter referred to as the Board), is seeking proposals from qualified contractors (the Bidders) to replace the existing fire alarm system at Quaker Farms School (30 Great Oak Road Oxford, CT) including the addition of Voice Evacuation System as described in Appendix A of this RFP. The bid price is to include all materials, labor and permit fees.

Fri Jan 23 12:00 AM

Please see the attached RFP

BID NUMBER: OPS 2026-03Â

DUE: Monday February 10, 2026 1pm

Documents

• 
  
  RFP OPS2026-03
  

Attachment Preview

OXFORD BOARD OF EDUCATION

BID NUMBER OPS2026-03

TOWN OF OXFORD, CONNECTICUT

Board of Education

REQUEST FOR PROPOSAL (RFP)

BID NUMBER: OPS 2026-03

DUE: Monday February 10, 2026 1pm

1. GENERAL PROVISIONS

The Town of Oxford Board of Education (hereinafter referred to as the Board), is seeking

proposals from qualified contractors (the Bidders) to replace the existing fire alarm

system at Quaker Farms School (30 Great Oak Road Oxford, CT) including the addition of

Voice Evacuation System as described in Appendix A of this RFP. The bid price is to

include all materials, labor and permit fees.

Bidders will offer a Construction Manager at Risk Contract that will complete:

Fire Alarm System

1 FireLite ES1000X Addressable Fire Alarm Control/Communicator

(located in Main Office)

1 FireLite Trim Ring for control panel

1 FireLite BB-55F Battery Box

1 FireLite HPF-PS6 Remote Power Supply

1 FireLite Ann80, Remote Annunciator

1 FireLite LED Driver Module

1 FireLite ECC50/100 Emergency Command Center 50watt

(located in main office)

1 FireLite ECC-50DA Audio Amplifier Module 25vrms

1 FireLite Circuit Expander Module

6 FireLite Remote Microphone Paging Units

1-Principal’s office

1-Library office

1-Rm 207 office

1-Rm 302 classroom

1-Rm 421 classroom

1

OXFORD BOARD OF EDUCATION

BID NUMBER OPS2026-03

1-custodian office

1 FireLite Remote Telephone Zone Module

38 FireLite Addressable Photoelectric Smoke Detectors

4 FireLite Addressable Photoelectric Duct Smoke Detectors

4 System Sensor Sampling Tubes (for duct smoke detectors)

3 System Sensor Remote Test Stations (for duct smoke detectors)

9 FireLite Addressable Fixed Temperature Heat Detectors

15 FireLite Addressable Manual Pull Stations

4 FireLite Control Relay Modules

5 FireLite Monitor Modules

23 System Sensor Speaker/Strobe Units

23 System Sensor Back Boxes, Red

2 Yuasa 12volt 26amp Batteries

4 Yuasa 12volt 18amp Batteries

9 1000’ 16awg/4con, Shielded Solid, FPLP Fire Cable

1 Misc. wiremold, pipe, boxes, fittings, straps, clamps, hardware, etc.

Notes:

1. 120volts ac power to Voice Evacuation Panel to be delivered by others (electrician)

2. Use of Oxford Public Schools scissor lift in gymnasium allowed

3. All control panels to be surfaced mounted in main office

This entire document will be available for download from the BID/RFP Section of the Board of

Education website (oxfordpublicschools.gov).

2. PREPARATION OF PROPOSALS

The following items must be considered and addressed by the Bidders as they prepare

their proposals.

Project Schedule

1. All work must be substantially completed during the April Break of the Oxford

Schools (Monday April 13th 2026 through Friday April 17th 2026).

2

OXFORD BOARD OF EDUCATION

BID NUMBER OPS2026-03

Building Availability for Construction Activities

The following summarizes site availability for the project period.

1. 2026 April Break: (Monday April 13th 2026 through Friday April 17th 2026).

Wage Rates

Wages in the bid must be quoted at the Connecticut Department of Labor Prevailing

Wage Rates.

3. BID SUBMISSION

Proposals shall be submitted in a sealed envelope clearly stating that it is a response to

bid # OPS2026-03 one (1) ORIGINAL and one (1) EXACT COPY of their bid. Bidders

should submit bids in a clear, concise and legible manner to permit proper evaluation of

responsive bids.

Bids are to be submitted in DUPLICATE and sealed in the bid envelope provided and

addressed as follows:

Oxford Board of Education

Attn: Michael Dagostino

50 Great Oak Road, Suite A

Oxford, CT 06478

The person signing the formal proposal must be authorized by the organization to

contractually bind that organization with regard to price and related contractual

obligations for the delivery period requested.

2. BID DUE DATE & TIME

Bids shall be received at the Oxford Board of Education, Central Office, prior to the

advertised hour. All bids will be opened and recorded by the Oxford Public School

District Central Office on February 10, 2026 1pm.

A bidder may withdraw a proposal at any time prior to the above-scheduled date and

time. Any bid received after the above-scheduled date and time shall not be considered

or opened. No bidder may withdraw a bid within five (5) days after the actual bid

opening.

3. TOWN’S OPTIONS

The Town reserves the right to reject any or all bids and to waive any requirements,

irregularities, technical defects or service therein when it is deemed to be in the best

interest of the Board of Education. The award shall be made after careful consideration

of all factors including but not limited to price.

3

OXFORD BOARD OF EDUCATION

BID NUMBER OPS2026-03

The requirements and specifications of this RFP document specific requirements.

Bidders are NOT authorized to deviate from the design, component selection or

material specification as documented in Appendix A of this document. Only the Board

may authorize deviations from the Appendix A specifications and all deviations must be

in writing and approved by the BOE COO.

4. TAXES

All purchases made by the Town, and associated with the award of this requirement

shall be tax exempt. Any taxes must not be included in bid prices. A Town Tax

Exemption Certificate shall be furnished upon request.

5. INQUIRIES

All inquiries regarding this request shall be answered up to the close of business on

February 5, 2026, after which time no additional questions will be accepted. All

Inquiries and questions will be emailed to the BOE COO at

dagostinom@oxfordpublicschools.org. Answers to all received questions will be

emailed to the list of Bidders and posted on the Oxford Public School District website

http://www.oxfordpublicschools.org/district_information/bid_notifications with the Bid

# OPS2026-03.

After proposals are received, the Town reserves the right to communicate with any or

all of the bidders to clarify the provisions of any Proposal. The Town further reserves

the right to request additional information from any bidder at any time after proposals

are opened.

6. AWARD AND AUTHORITY

The Board of Education shall issue notification of an award in writing.

9. PRICING

All prices quoted are to be firm for a period of six (6) months following bid opening.

Special Consideration will be given to responses with extended firm price dates. The

Board is always interested in any and all cost reduction opportunities.

10. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

The contractor or subcontractor offers and agrees to assign to the public purchasing

body all rights, title, and interest in and to all causes of action it may have under Sec. 4

of the Clayton Act, 15 U.S.C. Section 15 or under Chapter 624 of the General Statutes of

Connecticut arising out of the purchase of services, property or intangibles of any kind

pursuant to a public purchase contract or subcontract. This assignment shall be made

and become effective at the time the public purchasing body awards or accepts such

contract, without further acknowledgment by the parties.

4

OXFORD BOARD OF EDUCATION

BID NUMBER OPS2026-03

11. HOLD HARMLESS CLAUSE

The Contractor further agrees to indemnify, hold harmless and defend the Board from

and against any and all liability for loss, damage or expense which the Board may suffer

or for which the Board may be held liable by reason of injury, including death, to any

person or damage to any property arising out of or in any manner connected with the

operations to be performed under this Contract, whether or not due in whole or in part

of any act, omission or negligence of the Owner or any of his representatives or

employees.

12. WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and

completed for the Board in accordance with current Federal State and Local regulations.

All services performed shall also conform to the latest OSHA standards and/or

regulations.

13. PERFORMANCE BOND

The Board requires a performance bond from the successful bidder(s) in the amount of

five thousand dollars ($5,000) as a guarantee of fulfillment of the contract before a

purchase order is awarded. The Board may waive the Bond requirement based on prior

acceptable services supplied to the Board.

14. DELIVERY AND TERMS

All prices shall be quoted as DELIVERED PRICES. The terms of the sale must be stated.

No advance payments will be made to the vendor. Payment will be made as soon as the

work is accepted. Partial payments are acceptable

15. INVOICES

Individual original invoices shall be furnished to the Town. Statements are not

acceptable for use as invoices.

Oxford Board of Education

Attn; Michael Dagostino, MPA.

50 Great Oak Road, Suite A

Oxford, CT 06478

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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