Project Information

Bid Title

RFP 2026-071 Landscape Services

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 18, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

377-RFP 2026-071

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation Number:	377-RFP 2026-071
Project Title:	RFP 2026-071 Landscape Services
Description:	RFP 2026-071 Landscape Services, Union County, North Carolina, through its Facilities & Fleet Management Department, is seeking proposals from qualified firms to provide comprehensive landscape maintenance services, including mowing, grounds maintenance, and related services, at various County-owned and operated facilities throughout Union County.
Opening Date:	6/15/2026 11:00 AM
Posted Date:	5/19/2026
Status:	Open
Department:	COUNTY OF UNION

Solicitation Number * 377-RFP 2026-071	Department COUNTY OF UNION	Status Reason Open
Opening Date 2026-06-15T11:00:00.0000000	Posted Date * 2026-05-18T18:35:11.0000000Z	Primary Commodity Code Landscape architecture materials
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Corey Brooks
Description RFP 2026-071 Landscape Services, Union County, North Carolina, through its Facilities & Fleet Management Department, is seeking proposals from qualified firms to provide comprehensive landscape maintenance services, including mowing, grounds maintenance, and related services, at various County-owned and operated facilities throughout Union County.

Attachment Preview

Request for Proposal No. 2026-071

Landscape Services

Due Date:

June 15, 2026

Time:

11:00 AM Local Time

Submittal Location: Electronic Submission

Union County Government Center

Procurement Department

Procurement Contact:

Corey Brooks, CLGPO

Director of Procurement & Contract Management

704.283.3683

corey.brooks@unioncountync.gov

Contents

1 Notice of Advertisement................................................................................................................ 4

2 Submittal Details ........................................................................................................................... 5

2.1 PROPOSAL SUBMISSION DEADLINE ........................................................................................................................ 5

2.2 PROPOSAL SUBMISSION REQUIREMENTS ................................................................................................................ 5

2.3 PROPOSAL QUESTIONS ........................................................................................................................................... 5

2.4 PROPOSAL ADDENDUM .......................................................................................................................................... 5

2.5 COMMUNICATION................................................................................................................................................... 6

3 Introduction ................................................................................................................................... 6

3.1 COUNTY ................................................................................................................................................................. 6

3.2 PURPOSE ................................................................................................................................................................ 6

3.3 PROJECT BACKGROUND .......................................................................................................................................... 6

4 Scope of Work................................................................................................................................ 7

4.1 OVERVIEW .............................................................................................................................................................. 7

4.2 CONTRACTOR REQUIREMENTS ............................................................................................................................... 7

4.3 FACILITY MAINTENANCE CLEANUP ....................................................................................................................... 8

4.4 LAWN MAINTENANCE (MOWING & EDGING) ......................................................................................................... 8

4.4.1 Mowing.......................................................................................................................................................... 9

4.4.2 Pre-Mowing Requirements............................................................................................................................ 9

4.4.3 Edging and Trimming.................................................................................................................................... 9

4.4.4 Clipping and Debris Management................................................................................................................. 9

4.4.5 Equipment Standards..................................................................................................................................... 9

4.5 TURF MAINTENANCE (FERTILIZATION, AERATION, SEEDING, CHEMICALS)............................................................ 9

4.5.1 Soil Testing and Fertilization....................................................................................................................... 10

4.5.2 Aeration and Over-Seeding ......................................................................................................................... 10

4.5.3 Chemical and Pest Management ................................................................................................................. 10

4.6 TREE, SHRUB, AND PLANT MAINTENANCE ........................................................................................................... 11

4.6.1 Plant Bed Maintenance ............................................................................................................................... 11

4.6.2 Tree Maintenance........................................................................................................................................ 11

4.6.3 Shrub Maintenance...................................................................................................................................... 12

4.6.4 Annuals and Seasonal Planting ................................................................................................................... 12

4.6.5 Perennials, Groundcovers, and Bulbs ......................................................................................................... 12

4.7 IRRIGATION .......................................................................................................................................................... 13

4.7.1 System Monitoring and Operation............................................................................................................... 13

4.7.2 Repairs and Maintenance............................................................................................................................ 13

4.7.3 Damage Responsibility................................................................................................................................ 13

4.7.4 Seasonal System Management..................................................................................................................... 14

4.8 SPECIAL FACILITY REQUIREMENTS ...................................................................................................................... 14

4.8.1 Fairview EMS and Similar Facilites............................................................................................................ 14

4.8.2 Union County Cemetery .............................................................................................................................. 14

4.8.3 Sheriff’s Office Training Center................................................................................................................... 15

4.8.4 Additional Site-Specific Requirements ......................................................................................................... 15

4.9 SNOW & ICE REMOVAL ........................................................................................................................................ 15

4.9.1 Scope of Services ......................................................................................................................................... 15

4.9.2 Materials and Methods................................................................................................................................ 15

4.9.3 Exclusions.................................................................................................................................................... 16

4.9.4 Compensation.............................................................................................................................................. 16

4.10 PERFORMANCE STANDARDS................................................................................................................................. 16

4.10.1 Gengeral Expectations ................................................................................................................................ 16

4.10.2 Appearance Standards................................................................................................................................. 16

4.10.3 Timeliness of Services.................................................................................................................................. 17

Union County, North Carolina

RFP 2026-071 Landscape Services

Page 2

4.10.4 Staffing and Supervision .............................................................................................................................. 17

4.10.5 Safety and Protection of Property................................................................................................................ 17

4.10.6 Quality Assurance ....................................................................................................................................... 17

4.11 INSPECTION AND DEFICIENCY CORRECTION ......................................................................................................... 17

4.11.1 Inspections................................................................................................................................................... 17

4.11.2 Deficiency Notification ................................................................................................................................ 18

4.11.3 Repeated Deficiencies.................................................................................................................................. 18

4.11.4 Correction of Deficiencies ........................................................................................................................... 18

4.12 PROPERTY LOCATIONS ......................................................................................................................................... 18

5 Detailed Submittal Requirements and Instructions ................................................................. 21

5.1 TERMS OF SUBMISSION......................................................................................................................................... 21

5.2 DUPLICATE PROPOSALS......................................................................................................................................... 22

5.3 PROPOSAL FORMAT.............................................................................................................................................. 22

5.3.1 Section A – Cover Letter.............................................................................................................................. 23

5.3.2 Section B – project team .............................................................................................................................. 23

5.3.3 Section C – project experience..................................................................................................................... 24

5.3.4 Section D – project approach and quality control ....................................................................................... 24

5.3.5 Section E – References................................................................................................................................. 24

5.3.6 section F – Cost Proposal............................................................................................................................ 25

5.3.7 Section G – Required Signature Forms ....................................................................................................... 25

6 Evaluation Criteria and Selection Process................................................................................. 25

6.1 SELECTION PARTICIPANTS.................................................................................................................................... 25

6.2 EVALUATION SELECTION PROCESS ...................................................................................................................... 26

6.3 AWARD PROCEDURE ............................................................................................................................................ 27

7 General Conditions and Requirements ..................................................................................... 28

7.1 TERMS AND CONDITIONS...................................................................................................................................... 28

7.2 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 28

7.3 SUB-OFFEROR/PARTNER DISCLOSURE ................................................................................................................. 28

7.4 EXCEPTION TO THE RFP ....................................................................................................................................... 28

7.5 MODIFICATION OR WITHDRAWAL OF PROPOSAL.................................................................................................. 29

7.6 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 29

7.7 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 29

7.8 LICENSES.............................................................................................................................................................. 29

7.9 E-VERIFY ............................................................................................................................................................. 29

7.10 DRUG-FREE WORKPLACE .................................................................................................................................... 29

7.11 INSURANCE .......................................................................................................................................................... 30

7.12 INDEMNIFICATION ................................................................................................................................................ 32

8 Appendix A – Cost PropOsal...................................................................................................... 33

8.1 BASE ANNUAL COST PER SITE..................................................................................................................... 33

8.2 ADDITIONAL SERVICES ........................................................................................................................................ 35

8.3 SNOW & ICE ...................................................................................................................................................... 35

8.4 OTHER FEES ......................................................................................................................................................... 36

9 Appendix B – Proposal Submission Form................................................................................. 37

10 Appendix C – Addendum and Anti-Collusion Form................................................................ 38

11 Appendix D – Template Contract .............................................................................................. 39

Union County, North Carolina

RFP 2026-071 Landscape Services

Page 3

1 NOTICE OF ADVERTISEMENT

Union County, North Carolina

Request for Proposals No. 2026-071

Landscape Services

Electronic proposals will be received by the Union County’s Procurement Department until 11:00

AM Local Time on June 15, 2026.

Union County, North Carolina, through its Facilities & Fleet Management Department, is seeking

proposals from qualified firms to provide comprehensive landscape maintenance services,

including mowing, grounds maintenance, and related services, at various County-owned and

operated facilities throughout Union County.

Copies of the solicitation may be obtained from the locations listed below:

1. Download the Solicitation Documents from the Union County website:

https://www.unioncountync.gov/departments/bids-procurement/current-bids

2. Download the Solicitation Documents from the State of North Carolina eVP website:

https://evp.nc.gov/solicitations/ (Search County of Union)

All questions about the meaning or intent of the RFP Documents are to be submitted in writing to the

Procurement Representative listed on the cover page (corey.brooks@unioncountync.gov) no later

than June 2, 2026, at 5:00 PM Local Time.

Union County reserves the right to reject any or all proposals, to waive technicalities and to make

such selection deemed in its best interest.

Union County reserves the right to award to multiple vendors.

Offerors are required to comply with the non-collusion requirements set forth in the Solicitation

Documents.

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and

Small Businesses.

--End of Advertisement--

Union County, North Carolina

RFP 2026-071 Landscape Services

Page 4

2 SUBMITTAL DETAILS

2.1 PROPOSAL SUBMISSION DEADLINE

All Proposals are to be received electronically by the Union County Procurement Department

no later than June 15, 2026, at 11:00 AM Local Time, per the instructions below. Any

proposals received after this date and time shall be rejected without exception.

2.2 PROPOSAL SUBMISSION REQUIREMENTS

The proposal must be submitted electronically using the following link:

https://lfportal.unioncountync.gov/Forms/procurementsubmit. The proposal must be signed

by a person who is authorized to bind the proposing Company. Instructions for preparing the

proposal are provided herein.

Select the solicitation drop down arrow and choose this RFP from the list. Complete the form,

upload your proposal as one (1) complete document, and select submit. The maximum size

accepted is 30 MB. A delivery notification email, from LF-Forms@co.union.nc.us, will be sent

as your confirmation of receipt.

Paper submissions and/or email submissions will not be accepted.

There is no expressed or implied obligation for Union County to reimburse for any expenses

incurred in preparing proposals in response to this request.

Union County reserves the right to reject any or all proposals, to waive technicalities and to

make such selection deemed in its best interest, cancel this solicitation and award to multiple

vendors.

2.3 PROPOSAL QUESTIONS

Proposal questions will be due on or before June 2, 2026, at 5:00 PM Local Time. The

primary purpose of this is to provide participating vendors with the opportunity to ask

questions, in writing, related to the RFP.

Submit questions by email to Corey Brooks at corey.brooks@unioncountync.gov by the

deadline shown above. The email should identify the proposal number and title. All questions

and answers may be posted as addenda on www.unioncountync.gov and

https://evp.nc.gov/solicitations/.

2.4 PROPOSAL ADDENDUM

Union County may modify the RFP prior to the date fixed for submission of proposals by the

issuance of an addendum. Should an Offeror find discrepancies or omissions in this RFP, or any

other documents provided by Union County, the Offeror should immediately notify the County of

such potential discrepancy in writing via email as noted above.

Any addenda to these documents shall be issued in writing. No oral statements, explanations,

or commitments by anyone shall be of effect unless incorporated in the written addenda.

Union County, North Carolina

RFP 2026-071 Landscape Services

Page 5

Commodity Codes

• NAICS 561730Landscaping Services

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