Project Information

Bid Title

Cauthen Road Bridge Replacement Project

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

Jun 17, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

98-20260528084902 Madison

Original Source

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Bid Documents

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Project Description

Procurement Details

Smart Number	98-20260528084902 Madison	Advertised Date	06/17/2026 5:00 PM
RFx #	3170035983	Submission Date	06/25/2026 10:00 AM
RFx Status	Open	Major Procurement Category	CONSTRUCTION
RFx Opening Date	N/A	Sub Procurement Category	CONSTRUCTION - SERVICES
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Bids will be received by the Madison County Board of Supervisors until 10 A.M. Thursday, June 25, 2026, for the Cauthen Road Bridge Replacement Project. All bids so received will be publicly opened and read aloud. Sealed bids will be received until 10 A

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
15507	Bridge Access/Parts
54010	Lumber-Bridge Timbrs

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Cauthen Rd Bridge Replacement Project Specs.pdf

Attachment Preview

Cauthen Road Bridge Replacement Project

Project No.: 2026-0003

TABLE OF CONTENTS

Table of Contents ................................................................................................................................................... 2

Advertisement for Bids........................................................................................................................................ 3

Instructions to Bidders ........................................................................................................................................ 4

Bid Form................................................................................................................................................................. 11

Bidders Corporate Declaration ............................................................................................................... 14

Non-collusion Affidavit of the Prime Bidder........................................................................................... 15

Agreement ............................................................................................................................................................. 16

Corporate Certificate .............................................................................................................................. 19

Partnership Certificate ........................................................................................................................... 20

Certificate of Liability Insurance ............................................................................................................. 21

General Conditions............................................................................................................................................. 22

Technical Specifications ................................................................................................................................... 50

MADISON COUNTY BOARD OF SUPERVISORS

ENGINEERING DEPARTMENT

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Cauthen Road Bridge Replacement Project

Project No.: 2026-0003

ADVERTISEMENT FOR BIDS

MADISON COUNTY, MISSISSIPPI

CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT

BRIDGE BID NUMBER 2026-0003

Bids will be received by the Madison County Board of Supervisors until 10 A.M. Thursday, June 25, 2026,

for the Cauthen Road Bridge Replacement Project. All bids so received will be publicly opened and read

aloud.

The project generally consists of furnishing and installing a new bridge on Cauthen Road over an unnamed

creek.

Bids may be submitted by either of the following methods:

1. Sealed bids will be received until 10 A.M. Thursday, June 25, 2026, at the Madison County

Chancery Clerk’s office, Room 225-228, 146 West North Street, Canton, MS 39046. All sealed

bids submitted to the Chancery Clerk’s office shall be marked on the outside face of the envelope

“CAUTHEN ROAD BRIDGE REPLACEMENT PROJECT,” and shall have the bidder’s Certificate of

Responsibility Number written on the outside of the envelope. If any envelope is not so marked,

said bid shall not be opened and considered.

2. Electronic bids will be received until 10 A.M. Thursday, June 25, 2026, as a PDF file via Madison

County’s website at http://www.madison-co.com/bids. Each bidder submitting a bid

electronically as a PDF file shall include its Certificate of Responsibility Number as part of its PDF

electronic bid submittal. Any electronic PDF bid that does not include the bidder’s Certificate of

Responsibility Number shall not be considered.

Plans, specifications, and contract documents are on file and can be viewed and downloaded at

https://www.madison-co.com/bids. Questions regarding plans and specifications should be sent to Tim

Bryan, P.E. with the Madison County Engineer’s Office at tim.bryan@madison-co.com or 601-790-2520.

Madison County Board of Supervisors reserves the right to reject any and all bids.

Madison County Board of Supervisors

By: (s) Kesha Jackson, Purchase Clerk

Publication Dates:

May 28 & June 4, 2026

Madison County Journal

MADISON COUNTY BOARD OF SUPERVISORS

ENGINEERING DEPARTMENT

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Cauthen Road Bridge Replacement Project

Project No.: 2026-0003

INSTRUCTIONS TO BIDDERS

DEFINED TERMS

Terms used in these Instructions to Bidders which are defined in the General Conditions have the

meanings assigned to them in the General Conditions. The term "Bidder" means one who submits a Bid

directly to Owner, as distinct from a "Sub-bidder", who submits a Bid to the Bidder. The term "Successful

Bidder" means the lowest, qualified, responsible, and responsive Bidder to whom Owner (based on

Owner's evaluation as hereinafter provided) proposes to make an award. The term "Bidding Documents"

includes the Advertisement for Bids, Instructions to Bidders, the Bid Form, and the proposed Contract

Documents (including all Addenda issued prior to receipt of Bids.) Madison County reserves the right to

postpone the date for the presentation and opening of bids and will give notice via email of any such

postponement to each prospective bidder.

COPIES OF BIDDING DOCUMENTS

Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor Engineer assume

any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents by Bidders and their Sub-bidders.

Owner and Engineer in making copies of Bidding Documents available on the above terms do so only for

the purpose of obtaining Bids on the work and do not confer a license or grant for any other use.

QUALIFICATIONS OF BIDDERS

The following reasons may be considered as being sufficient for the disqualification of a Bidder and the

rejection of his Bid proposal or proposals; however, this list is not all inclusive:

1. If there are reasonable grounds for believing that collusion exists among the Bidders, the Bids of

participants in such collusion will not be considered. Participants in such collusion will receive no

recognition as Bidders for any future work until any such participant shall have been reinstated

as a qualified Bidder.

2. Default or delinquency and failure to have completed on time any contract in force with the

Owner at the time of Bid opening.

3. If the Bidder has withdrawn his bid from consideration after the bids were opened.

4. Failure or inability of the Bidder to comply with all applicable state and federal laws, rules, and

regulations, including but not limited to having all necessary licenses and being qualified to do

business in the state of Mississippi.

5. The bidder being suspended or debarred from participating in contracts involving state or federal

funds.

EXAMINATION OF CONTRACT DOCUMENTS AND SITE

It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract Documents

thoroughly, (b) consider federal, state and local laws, ordinances, rules and regulations that may in any

manner affect cost, progress, performance or furnishing of the Work; (c) study and carefully correlate

Bidder's observations with the Contract Documents, and (d) notify Engineer of all conflicts, errors or

discrepancies in the Contract Documents requiring correction, clarification, or interpretation.

MADISON COUNTY BOARD OF SUPERVISORS

ENGINEERING DEPARTMENT

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Cauthen Road Bridge Replacement Project

Project No.: 2026-0003

Before submitting a Bid, each Bidder will, at Bidder's own expense, make or obtain any additional

examinations, investigations, explorations, tests and studies, and obtain any additional information and

data which pertain to the physical conditions (surface, subsurface and underground facilities) at or

contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing the Work

in accordance with the time, price, and other terms and conditions of the Contract Documents.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on

subsurface conditions, underground facilities and other physical conditions, and possible changes in the

Contract Documents due to differing conditions appear in Paragraphs 4.2 and 4.3 of the General

Conditions.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has

complied with every requirement of this Article, that without exception the Bid is premised upon

performing and furnishing the Work required by the Contract Document and such means, methods,

techniques, sequences, or procedures of construction as may be indicated in or required by the Contract

Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey

understanding of all terms conditions of performance and furnishing of the Work.

INTERPRETATIONS AND ADDENDA

All questions about the meaning or intent of the Contract Documents are to be directed in writing to

Engineer. Interpretations or clarifications will be issued by Addenda mailed to all parties recorded by

Engineer as having received the Bidding Documents. Only answers to questions by formal written addenda

will be binding. Oral and other interpretations or clarifications will be without legal effect.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner or Engineer.

No addenda will be issued within forty-eight (48) hours of the advertised bid time, exclusive of Saturdays,

Sundays, and legal holidays.

CONTRACT TIME

Contract completion dates are set forth in the Agreement.

LIQUIDATED DAMAGES

Liquidated damages shall be as assessed per the Agreement in these specifications in the amount of $300

per day.

SUBSTITUTE MATERIALS OR PRODUCTS

Where the Drawings and Specifications identify a product by a specific brand, make, manufacturer, or

definite specification, it is to establish the required quality standard for the product regarding style, type,

character, materials of construction, function, accessories, dimensions, appearance, and durability.

Products which are determined to be equivalent by the Engineer will be acceptable. Products which are

specified by a specific brand, make, or manufacturer's name may also be specified by its applicable model

or catalog number of other product designation.

MADISON COUNTY BOARD OF SUPERVISORS

ENGINEERING DEPARTMENT

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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