FANS Full Line Grocery

Project Information

Bid Title: FANS Full Line Grocery
Issuing Agency: Plano Independent School District
Location: Texas
Published Date: Feb 28, 2025
Closing Date: Apr 15, 2025
Government Level: State & Local
Status: Closed
Ref. #: 2025-05-27-009
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number 2025-05-27-009 (FANS Full Line Grocery)

Issue Date & Time 2/28/2025 07:00:01 AM (CT)

Close Date & Time 4/15/2025 10:00:00 AM (CT)

Question Cut Off Date 4/8/2025 07:00:00 AM (CT)

Notes

PURPOSE: The purpose of this Request for Proposal (RFP) is to establish a competitive sealed proposal for Plano ISD Food and Nutritional Services (FANS). A listing of specific items to be proposed upon is provided with this solicitation. This is a proposal process; terms or prices may be negotiated. Any negotiable criteria will be established and notifications will be made to potential contractors. This RFP includes but not limited to the purchase of:

Frozen/Refrigerated Products

Canned/Shelf Stable Products

Beverages

Chemicals/Custodial Supplies

Disposable and Other Essential Products

The proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200, United States Department of Agriculture (USDA) and Texas Department of Agriculture (TDA) to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars.

ANNUAL EXPENDITURE: The estimated expenditure for this contract is approximately $11,500,000.00 per year. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimated expenditure may be exceeded by 10% annually.

TERM: The initial term of this RFP will be for one (1) year from date of award. This contract, upon the agreement of both the successful vendor(s) and Plano ISD, will renew for one (1) additional one (1) year period if agreed to in writing by both parties. This decision will be made in the best interests of Plano ISD.

All pricing shall be firm and calculable at the time of sale during the life of the contract and must conform and comply with the proposed pricing in response to the original solicitation.

This proposal may be awarded to one or multiple vendors by line item, section or package as determined to be best value to the district.

Initial Contract Period: July 1, 2025 - June 30, 2026

Contract YR2 (Option): July 1, 2026 - June 30, 2027

Contact Information

Name Mandy Palazzo

Address Plano Independent School District
6600 Alma Drive
Plano, TX 75023 USA

Phone (469) 752-0289

Fax (469) 752-0281

Email mandy.palazzo@pisd.edu

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 8216402

Bid Attachments

File Name Description File Size

1 2

17 items in 2 pages

Sample Insurance form.pdf (please login to view this document) Sample Insurance form - Certificate Holder must have Plano ISD 6600 Alma Dr, Plano, TX 75023 112 KB 312040 5162013

Insurance_Requirements (1).doc
Insurance Requirements 30 KB 312040 6389087

CIQ_Form.pdf (please login to view this document) Conflict of Interest Form - If applicable 48 KB 312040 3792183

USDA AD-1047.pdf (please login to view this document) USDA AD-1047 309 KB 312040 5679222

Iran Contracting Act.pdf (please login to view this document) Iran Contracting Act 105 KB 312040 5679386

Felony Conviction Notification.pdf (please login to view this document) Felony Conviction Notification 145 KB 312040 5679461

Form W-9 (Rev. March 2024).pdf
W-9 form (Rev. March 2024) 76 KB 312040 5860040

Buy_American_Deviations 4.2.24.xlsx (please login to view this document) Buy American Deviations 19 KB 312040 5894485

Disclosure_of_Lobbying_Activities.pdf (please login to view this document) Disclosure of Lobbying Activities 327 KB 312040 5895732

Form 1295 Sample - Texas-Ethics-Commission-Conflict-of-Interest.pdf (please login to view this document) SAMPLE-1295 Form-File online on TEC website 662 KB 312040 6167286

PLANO ISD STANDARD TERMS AND CONDITIONS 1.22..pdf (please login to view this document) Plano ISD Standard Terms and Conditions 206 KB 312040 4708725

FANS Procurement Code of Conduct.pdf (please login to view this document) Plano ISD FANS Procurement Code of Conduct 216 KB 312040 4708764

FANS Procurement Plan (Policies and Procedures).pdf (please login to view this document) FANS Procurement Plan (Policies and Procedures) 902 KB 312040 4708766

ARM_Complete_240531.pdf
ARM Complete 240531 (valid 12.16.24) 16.61 MB 312040 6321634

District_Map.pdf (please login to view this document) Plano ISD School Locator Map (4.10.24) 1.17 MB 312040 5909639
Commodity Codes: NAICS 424410General Line Grocery Merchant Wholesalers

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Type	Request for Proposal
Status	Issued
Number	2025-05-27-009 (FANS Full Line Grocery)
Issue Date & Time	2/28/2025 07:00:01 AM (CT)
Close Date & Time	4/15/2025 10:00:00 AM (CT)
Question Cut Off Date	4/8/2025 07:00:00 AM (CT)
Notes	PURPOSE: The purpose of this Request for Proposal (RFP) is to establish a competitive sealed proposal for Plano ISD Food and Nutritional Services (FANS). A listing of specific items to be proposed upon is provided with this solicitation. This is a proposal process; terms or prices may be negotiated. Any negotiable criteria will be established and notifications will be made to potential contractors. This RFP includes but not limited to the purchase of: Frozen/Refrigerated Products Canned/Shelf Stable Products Beverages Chemicals/Custodial Supplies Disposable and Other Essential Products The proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200, United States Department of Agriculture (USDA) and Texas Department of Agriculture (TDA) to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. ANNUAL EXPENDITURE: The estimated expenditure for this contract is approximately $11,500,000.00 per year. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimated expenditure may be exceeded by 10% annually. TERM: The initial term of this RFP will be for one (1) year from date of award. This contract, upon the agreement of both the successful vendor(s) and Plano ISD, will renew for one (1) additional one (1) year period if agreed to in writing by both parties. This decision will be made in the best interests of Plano ISD. All pricing shall be firm and calculable at the time of sale during the life of the contract and must conform and comply with the proposed pricing in response to the original solicitation. This proposal may be awarded to one or multiple vendors by line item, section or package as determined to be best value to the district. Initial Contract Period: July 1, 2025 - June 30, 2026 Contract YR2 (Option): July 1, 2026 - June 30, 2027

Name	Mandy Palazzo
Address	Plano Independent School District 6600 Alma Drive Plano, TX 75023 USA
Phone	(469) 752-0289
Fax	(469) 752-0281
Email	mandy.palazzo@pisd.edu

FANS Full Line Grocery

Project Information

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