Project Information

Bid Title

2026 HMA Mixtures

Issuing Agency

Monroe County Road Commission

Location

Michigan

Published Date

Mar 16, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 HMA Mixtures
Category:	Materials
Status:	Open

Description: 2026 HMA Mixtures Publication Date/Time: 3/16/2026 12:00 AM Closing Date/Time: 3/26/2026 10:00 AM Contact Person: Chloe Fults Monroe County Road Commission 840 S. Telegraph Road Monroe, MI 48161 Phone: (734) 240-5109 Email: CFults@mcrc-mi.org Download Available: Yes Business Hours: Monday - Friday: 7 AM to 3 PM Related Documents: PROPOSAL 2026 HMA Mixtures (PDF) PLANHOLDER REQUEST 2026 HMA Mixtures (PDF)

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840 S. Telegraph Road • Monroe, Michigan 48161 • Phone: (734) 240-5102 • Fax: (734) 240-5101

PROPOSAL

FOR

2026 HMA MIXTURES

BID OPENING:

Thursday, March 26, 2026 at 10:00 a.m.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF MONROE

James S Jacobs, Chairman

Dan Minton, Vice Chairman

Jack Thayer, PE, Member

William Kipf, Member

David Kubiske, PE, Member

MONROE COUNTY ROAD COMMISSION

INVITATION TO BID

Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until

10:00 a.m. local time on Thursday, March 26, 2026 at their office located at 840 South Telegraph Road,

Monroe, Michigan, 48161 for the following:

• 2026 Overband Crack Fill

• 2026 Spray Patch Emulsions

• 2026 HMA Mixtures

Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be

downloaded from the Road Commission’s website https://www.mcrc-mi.org/Bids.aspx.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF MONROE, MICHIGAN

MONROE COUNTY ROAD COMMISSION

PROPOSAL

2026 HMA MIXTURES

TO: The Board of County Road Commissioners of the County of Monroe, Michigan

FOR: 2026 HMA Mixtures

Ladies and Gentlemen:

The undersigned bidder hereby affirms that:

1. The proposal is in all respects fair and without any collusion or fraud.

2. The undersigned agrees to furnish materials at the unit prices stated on the attached bid forms.

Company:

Address:

City, State, ZIP:

Telephone:

By:

Title:

Date:

Page 1 of 5

INSTRUCTIONS TO BIDDERS

and

GENERAL CONDITIONS

The Michigan Department of Transportation 2020 Standard Specifications for Construction are incorporated

as part of these bidding documents and shall govern except as provided in the Invitation to Bid, Instructions

to Bidders and General Conditions, and Proposal. Reference to the Department or Commission in the

Michigan Department of Transportation 2020 Standard Specifications for Construction shall mean the

Board of County Road Commissioners of the County of Monroe, hereinafter referred to as “Board,” unless

otherwise specified.

OWNER

The owner is the Board of County Road Commissioners of the County of Monroe, also referred to as the

“Board.”

BIDDER

The Bidder is one who submits a signed bid with the required documentation directly to the Board at the

time and place specified.

BID FORMS

Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be

submitted in its entirety (pages 1 through 5) with no modifications or changes except as authorized by an

addendum and with no pages removed. All proposals must be filled out in ink or typewritten and shall be

legibly signed, giving the complete name and address of the Bidder.

All bids must be in a sealed envelope and clearly marked “Bid for 2026 HMA Mixtures.”

OPENING OF BIDS

Bids will be received by the Board at 840 S. Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.

local time on Thursday, March 26, 2026 at which time they will be publicly opened and read aloud.

ACCEPTANCE AND REJECTION OF BIDS

The Board reserves the right to accept, reject and modify any or all bids, waive irregularities therein, and to

make the award in any manner deemed to be in the best interest of the Monroe County Road Commission.

TITLE VI ASSURANCE

The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC 2000d to 2000d-4) and Title 49, Code of Federal Regulations, Part 21, as they may be

amended from time to time, hereby notifies all bidders that it assures that in any contract entered into

pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids

in response to this invitation and will not be discriminated against on the grounds of race, color, national

origin, gender, age, or disability in consideration for an award.

PROHIBITION OF DISCRIMINATION

In accordance with Act No. 453, Public Acts of 1976, the Contractor and subcontractors hereby agree not

to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,

conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of

race, color, religion, national origin, age, sex, height, weight, or marital status. Further, in accordance with

Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of 1980, the Contractor and

subcontractors hereby agree not to discriminate against an employee or applicant for employment tenure,

terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,

because of a disability that is unrelated to the individual’s ability to perform the duties of a particular job or

position. A breach of the above covenants shall be regarded as a material breach of this contract.

Page 2 of 5

TAXES

The Contractor shall include, and will be deemed to have included, in its base bid and contract price all

applicable sales and use taxes enacted into law as of the date the bid is submitted.

CONTRACT TERM

The term of the Contract shall be from March 26, 2026 to March 31, 2027.

EXTENSION OF CONTRACT

Upon mutual agreement of both parties, the Board may extend the length of the Contract for up to three

additional one-year terms. The pricing, terms, and conditions of the original contract will remain the same

for any subsequent one-year extensions. Requests for a contract extension must be made in writing to the

Purchasing Agent by February 1.

DESCRIPTION

The Monroe County Road Commission will be using the HMA mixtures for patching on various local and

primary roads within the county.

All unit prices for HMA mixtures are FOB Origin (producer’s plant) loaded into Road Commission trucks.

MATERIAL SPECIFICATIONS

All materials shall be in accordance with the Michigan Department of Transportation 2020 Standard

Specifications for Construction or the Ohio Department of Transportation 2023 Construction & Materials

Specifications.

HMA, Wearing Course Mixture is defined as a hot mix asphalt mixture with a nominal maximum aggregate

size of ½ inch (12 mm) or less. Michigan Department of Transportation (MDOT) and Ohio Department of

Transportation (ODOT) mixtures meeting this definition include:

• MDOT 5E

• MDOT 4E

• MDOT 36A

• ODOT 448, Type 1

HMA, Base Course Mixture is defined as a hot mix asphalt mixture with a nominal maximum aggregate

size of 3/4 inch (19 mm) or greater. Michigan Department of Transportation and Ohio Department of

Transportation mixtures meeting this definition include:

• MDOT LVSP

• MDOT 3E

• MDOT 13A

• ODOT 448, Type 2

Substitution of equal or better materials for the specified HMA mixtures will be allowed with prior approval

from the Road Commission.

COMMUNICATIONS

Any questions regarding this bid shall be directed to the person listed below:

Name:

Title:

Phone:

Email:

Chloe Fults

Purchasing Agent

734-240-5109

CFults@mcrc-mi.org

Page 3 of 5

Commodity Codes

• NAICS 334417Electronic Connector Manufacturing

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