Project Information

Bid Title

Mowing & Debris Removal

Issuing Agency

Poughkeepsie town

Location

New York

Published Date

Mar 20, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Mowing & Debris Removal
Category:	Town of Poughkeepsie Bids
Status:	Open

Description: Please read full bid packet here. ADVERTISEMENT FOR BIDS Residential Mowing and Clipping Removal, Debris and Garbage Removal, and Sidewalk Snow and Ice Removal for Properties Violating Town Codes The information for Bidders, Specifications and other Contract Documents may be reviewed and obtained on or after March 20, 2026, at the Office of the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603 and on the Town website at www.TownofPoughkeepsie-ny.gov/Bids.aspx Sealed Bids for three (3) year contracts for “Residential Mowing and Clipping Removal, Debris and Garbage Removal, and Sidewalk Snow and Ice Removal For Properties Violating Town Codes” will be received by the Town Clerk, Town of Poughkeepsie (“Town”), One Overocker Road, Poughkeepsie, NY 12603 until 11 a.m. (local time) on April 14, 2026 at which time they will be publicly opened and read aloud. Bidders may submit as to some or all of the contracts, and each bid shall also propose an hourly rate for labor and equipment to perform optional additional services as requested by the Town. All Bids must be made upon and in accordance with the forms prepared by the Town and shall be submitted in sealed envelopes marked: “Residential Mowing and Debris/Garbage/Snow Removal Bid”. Three copies of each bid shall be submitted. BID DEPOSIT: Each bidder on a Town contract(s) shall submit a Bid Deposit Guarantee of $2,500 by Bond or Certified or Bank Check payable to the Town of Poughkeepsie, to assure that the successful Bidder(s) will execute a contract(s) with the Town. A combined performance and payment bond of $2,500 will be required from the successful Town Bidder(s). STATEMENT OF NON-COLLUSION: In addition to submitting a Bid Form, Bidders are required to execute a Non-Collusion Bidding Certificate as attached to the Bid Package. The Bid Package, including the required “Bid Sheet” and “Non-Collusion Certificate” forms may be reviewed and obtained at the Office of the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603 and are also available at www.TownofPoughkeepsie-ny.gov To be advised of addenda to the bid packet please register with For security reasons, you must enable JavaScript to view this E-mail address. and monitor www.TownofPoughkeepsie-ny.gov/Bids.aspx . The Town reserves the right to reject any and all Bids, to waive any informality or technicality in any Bid in their interest, to determine the ultimate scope of a contract, and the Town may award more than one or all contracts to a Bidder whose combined contract pricing is most favorable to the Town. Bidders are also required to comply with the provision of Section 291-299 of the Executive Law of the State of New York. The Town will affirmatively ensure that minority business enterprises will be afforded full opportunity to submit Bids in response to this invitation and will not be discriminated against. BY ORDER OF THE TOWN BOARD AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Dated: March 20, 2026 Publication Date/Time: 3/20/2026 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: Mowing & Debris Removal Bid 2026 (PDF)

Attachment Preview

BID PACKAGE

Residential Mowing and Clipping Removal,

Debris and Garbage Removal, and Sidewalk Snow and Ice Removal

for Properties Violating Town Codes

For the

Town of Poughkeepsie Zoning Department

Issued by:

Town of Poughkeepsie

1 Overocker Road

Poughkeepsie, NY 12603

Town Supervisor

Board Members

Town Clerk

Attorneys To the Town

Zoning Administrator

DATE: March 20, 2026

Rebecca Edwards

Bill Reuter

Barbara Laird

Shantha Thangiah

Emily Watson

Ryan Sharpe

Ann Shershin

Felicia Salvatore

Gordon & Svenson, LLP

Kristina Granieri

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TABLE OF CONTENTS

Advertisement for Bids…………………………………………

3

Information for Bidders ………………………………..………

4

Technical Specifications and Project Specifications..…..……

7/8

Contact Information……………………………………………

9

Bid Packet Forms……………………………………………….

10

Certificate of Non-Collusion By Bidder ……………….

12

Iranian Energy Divestment Disclosure Form…………

14

Bid Bond Form …………………………………………..

15

2

ADVERTISEMENT FOR BIDS

Residential Mowing and Clipping Removal,

Debris and Garbage Removal, and Sidewalk Snow and Ice Removal

for Properties Violating Town Codes

The information for Bidders, Specifications and other Contract Documents may be reviewed and obtained on or after

March 20, 2026, at the Office of the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603

and on the Town website at www.TownofPoughkeepsie-ny.gov/Bids.aspx

Sealed Bids for three (3) year contracts for “Residential Mowing and Clipping Removal, Debris and Garbage Removal,

and Sidewalk Snow and Ice Removal For Properties Violating Town Codes” will be received by the Town

Clerk, Town of Poughkeepsie (“Town”), One Overocker Road, Poughkeepsie, NY 12603 until 11 a.m. (local time) on

April 14, 2026 at which time they will be publicly opened and read aloud.

Bidders may submit as to some or all of the contracts, and each bid shall also propose an hourly rate for labor and equipment

to perform optional additional services as requested by the Town.

All Bids must be made upon and in accordance with the forms prepared by the Town and shall be submitted in sealed

envelopes marked: “Residential Mowing and Debris/Garbage/Snow Removal Bid”. Three copies of each bid shall be

submitted.

BID DEPOSIT: Each bidder on a Town contract(s) shall submit a Bid Deposit Guarantee of $2,500 by Bond or Certified or

Bank Check payable to the Town of Poughkeepsie, to assure that the successful Bidder(s) will execute a contract(s) with

the Town. A combined performance and payment bond of $2,500 will be required from the successful Town Bidder(s).

STATEMENT OF NON-COLLUSION: In addition to submitting a Bid Form, Bidders are required to execute a Non-

Collusion Bidding Certificate as attached to the Bid Package.

The Bid Package, including the required “Bid Sheet” and “Non-Collusion Certificate” forms may be reviewed and

obtained at the Office of the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY

12603 and are also available at www.TownofPoughkeepsie-ny.gov To be advised of addenda to the bid packet please

register with fsalvatore@townofpoughkeepsie-ny.gov and monitor www.TownofPoughkeepsie-ny.gov/Bids.aspx .

The Town reserves the right to reject any and all Bids, to waive any informality or technicality in any Bid in their interest,

to determine the ultimate scope of a contract, and the Town may award more than one or all contracts to a Bidder whose

combined contract pricing is most favorable to the Town.

Bidders are also required to comply with the provision of Section 291-299 of the Executive Law of the State of New York.

The Town will affirmatively ensure that minority business enterprises will be afforded full opportunity to submit Bids in

response to this invitation and will not be discriminated against.

BY ORDER OF THE TOWN BOARD

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Dated: March 20, 2026

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I INFORMATION FOR BIDDERS

1. Receipt and Opening of Bids

The Town invites bids on the form attached, all blanks for each contract Item bid must be

completely filled in using ink or type written. Bids will be received by the Town at the Office of

the Town Clerk until 11 o'clock a.m., local time on April 14, 2026, and then publicly opened and

read aloud. The envelopes containing the bids must be sealed and addressed to the Town of

Poughkeepsie at One Overocker Road, Poughkeepsie, New York 12603 and designated as

“Residential Mowing and Debris/Garbage/Snow Removal Bid”. Three copies are required.

The Owners may consider informal any bid not prepared and submitted in accordance with the

provisions hereof and may waive any informalities or reject any and all bids. Any bid may be

withdrawn prior to the above scheduled time for the opening of bids or authorized postponement

thereof. Any bid received after the time and date specified shall not be considered. No bidder

may withdraw a bid within 45 days after the actual date of the opening thereof.

2. Preparation of Bid:

Each bid must be submitted on the prescribed form.

Bid envelopes must bear on the outside the name of the bidder and his/her address. If forwarded

by mail, the sealed envelope containing the bid(s) must be enclosed in another envelope

addressed as specified above.

3. Qualifications of Bidder:

The Owners may make such investigations as deemed necessary to determine the ability of the

bidder to perform the work, and the bidder shall furnish to the Owners all such information and

data for this purpose as they may request. The Owners reserve the right to reject any bid if the

evidence submitted by, or investigation of, such bidder fails to satisfy them that such bidder is

properly qualified to carry out the obligations of the contract documents and to deliver the items

specified. Conditional bids will not be accepted.

4. Bid Security, Payment and Performance Security for Town Contract(s):

Each Town bid must be accompanied by a Certified or Bank Check drawn payable to the Town

of Poughkeepsie or a surety bond, and the form of bid bond attached, in the amount of Two

Thousand Five Hundred Dollars. Such bid security will be returned to all except the three lowest

bidders within five days after the opening of bids. The remaining checks or bid bonds will be

returned to those not awarded the contract promptly after the Town and the accepted bidder have

executed a contract, or, if no agreement has been made within 45 days after the date of the

opening of bids.

The bid security for the winning bidder(s) will be retained by the Town as the required Payment

and Performance Security and returned after acceptable performance of the contract.

5. Addenda and Interpretations:

No interpretation of the meaning of the specifications or other pre-bid documents will be made to

any prospective bidder orally. Every request for interpretation as to Town bids shall be in writing

and addressed to Kristina Granieri at the Zoning Department (kgranieri@townofpoughkeepsie-

ny.gov).

Inquiries must be received at least five (5) days prior to the date fixed for the opening of bids.

4

All addenda and interpretation will be emailed to the inquirer (at the address furnished for such

purposes) and posted on the Town’s website, www.TownofPoughkeepsie-ny.gov/Bids.aspx, no

later than three days prior to the date fixed for the opening of bids. All addenda and

interpretations shall become part of the bid/agreement documents.

All potential bidders must pre-register with the Town Clerk to receive addendums and updates.

6. Obligation of Bidders:

At the time of the opening of bids each bidder will be presumed to have read and to be thoroughly

familiar with the contract documents (including all addenda and interpretations). The failure or

omission of any bidder to examine any form, instrument or document, or to be informed of any

addendum or interpretation shall in no way relieve any bidder from any obligation with respect to

his/her bid.

Each bidder must inform him/herself of the conditions relating to the work required under this

project and the employment of labor thereon. Failure to do so will not relieve a successful bidder

of his/her obligation to furnish all material and labor necessary to carry out the provisions of

his/her contract.

7. Conditions of Work

Subcontracting and the assignment of any part of a contract requires the Owner’s advance written

consent.

8. Sales Tax:

This work is exempt from certain sales/use taxes and the contract amount excludes such taxes.

9. Bid Comparison

To achieve the best value and lowest total cost for the Town, bids will be compared and contracts

awarded on the basis of each Bid Item on the bid form. In the event there is a discrepancy

between any figures written in words and written numerically, the price written in words shall

govern. The Owners reserve the right to waive any irregularities or informalities, and to reject all

or part of any bids.

10. Bid Quantities

The Owners reserve the right to increase or decrease any item in this contract they deem to be in

the best interest of the Town.

11. Method of Award - Lowest Qualified Bidder:

It is the Owners’ intention to award the contract or contracts based on the lowest bid price for

each item which has been submitted by a qualified bidder, or the lowest total cost to the Town.

12. Non Performance

If a contract is not being performed as required, the Town may terminate the contract on five (5)

days written notice, or sooner if required for reasons of personal or public health, safety or

welfare.

13. Notice to Proceed:

A contractor shall not proceed with any work until contractor has received an executed contract in

form satisfactory to the Town, and a Notice to Proceed.

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Commodity Codes

• NAICS 561730Landscaping Services

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