Project Information

Bid Title

Washington United Terminal (WUT) Shore Power

Issuing Agency

Port of Tacoma

Location

Washington

Published Date

Nov 19, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

102025-1000

Original Source

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Project Description

Washington United Terminal (WUT) Shore Power

Contract Number:

102025-1000

Estimated Cost Range:

$696,000.00 plus any applicable Washington State Tax (WST)

Procurement Summary:

The NWSA is soliciting Statements of Qualifications (SOQ) from firms interested in providing engineering design services in support of the construction and installation of ship-to-shore power capabilities for the WUT. The NWSA anticipates awarding one (1) Professional Service contract(s). The period of performance of the contract is three (3) years from the execution of the contract, with options for renewal at the sole discretion of the NWSA, for a possible total of five (5) years.

Contact:

Michelle Walker, Procurement Analyst

Notes:

NWSA Procurement

Bids Due:

Mon, 12/01/2025 - 02:00PM

Questions Due:

Fri, 11/21/2025 - 02:00PM

Documents:

102025-1000_wut_shore_power.pdf

attachment_c_fy_2025_epa_general_terms_and_conditions.pdf

attachment_d_-_federal_grant_flow-down.pdf

112025-1000_holders_list_11-12-25.pdf

Attachment Preview

NWSA

REQUEST FOR QUALILFICATION

NO. 102025-1000

PROJECT NO.: 201173.01

WASHINGTON UNITED TERMINAL (WUT)

SHORE POWER

Issued by

Northwest Seaport Alliance

One Sitcum Plaza

P.O. Box 1837

Tacoma, WA 98401-1837

RFQ INFORMATION

Contact:

Michelle Walker, Procurement Analyst

Email Addresses:

procurement@portoftacoma.com

Phone:

(253) 888-4744

Submittal Date

12/1/2025

Questions Due Date

11/21/2025

SUBMIT ALL QUESTIONS AND SOQS VIA THE PROCUREMENT PORTAL.

(LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT WEB PAGE)

Request for Qualifications

102025-1000-WUT Shore Power

Page 1 of 21

Northwest Seaport Alliance NWSA

Request for Qualifications (RFQ) 102025-1000

A. PURPOSE

WUT Shore Power

The NWSA is soliciting Statements of Qualifications (SOQ) from firms interested in

providing engineering design services in support of the construction and installation of

ship-to-shore power capabilities for the WUT. The NWSA anticipates awarding one (1)

Professional Service contract(s). The period of performance of the contract is three (3)

years from the execution of the contract, with options for renewal at the sole discretion of

the NWSA, for a possible total of five (5) years.

Interlocal Cooperation Act-RCW 39.34 allows cooperative purchasing between public

agencies, and other political subdivisions. If a public agency files or has filed an

Intergovernmental Cooperative Purchasing Agreement with the Port of Tacoma, those

agencies are eligible to purchase from Contracts established by the Port. Such agencies

may ask Port of Tacoma Contractors to accept orders from the agency, citing the Port of

Tacoma contract as the basis for the order. The Contractor may accept or decline such

orders. If the Contractor accepts an order from another public agency using the Port of

Tacoma contract as the basis, the Contractor agrees to sell additional items at the

contract prices, terms, and conditions. The Port of Tacoma accepts no responsibility for

the payment of the purchase price by other governmental agencies.

B. GRANT FUNDING

This project is currently partially federally grant funded by the Environmental Protection

Agency “Attachment C”. The NWSA may apply for federal and or state funding or other

rebate alternatives. All work must be performed in accordance with associated grant

requirements. Therefore, the contract that results from the RFQ and various work

packages will be subject to the Terms and Conditions of each grant. See “Attachment D”

for the generic Terms and Conditions, which may be updated per each grant.

C. BACKGROUND

Formed in 2015, The Northwest Seaport Alliance is a marine cargo operating partnership

of the ports of Tacoma and Seattle. The NWSA is the fourth-largest container gateway in

North America. Regional marine cargo facilities also are a major center for bulk,

breakbulk, project/heavy-lift cargoes, automobiles and trucks.

The NWSA is governed by the two ports as equal Managing Members, with each

Managing Member consisting of the five commissioners in each port. Each port’s

commissioners are elected at large by the citizens of their respective counties.

As part of the Northwest Ports Clean Air Strategy, the NWSA embraced an aspirational

goal to install shore power at its major international container terminals. Based on

commercial criteria and potential emission reductions, the WUT is the next terminal in line

for shore power after T-5, Husky, and T-18.

Request for Qualifications

102025-1000-WUT Shore Power

Page 2 of 21

The Washington United Terminal wharf was originally constructed in 1997 with an

extension constructed in 2009. As part of the extension in 2009, 15KV switchgear at

Substation #4 as well as conduit and a connection vault on the pier extension were

installed with future ship to shore capabilities in mind.

The first phase of this project would be to develop a basis of design and cost estimate for

a shore power system for two vessel berths at Washington United Terminal. Developing

a basis of design will provide a complete understanding of the scope and cost of the

project, which will be critical for future grant applications and incorporating the project into

the CIP in future years.

Subsequent phases would develop the project through primary design and into

construction.

To learn more about The Northwest Seaport Alliance, visit www.nwseaportalliance.com.

The NWSA’s Standard Terms and Conditions are included with the Sample

Personal Services Agreement (Attachment B) to this RFQ. By submitting a SOQ,

the Proposer represents that it has carefully read and agrees to be bound by the

NWSA’s Standard Terms and Conditions. Identify during the question submittal

and response period, any sections you consider onerous, clarify why you consider

these sections onerous, propose alternative language and describe why it is in the

NWSA’s best interests to adopt the alternative language.

SOQs submitted with altered or conditioned Terms and Conditions without prior

written agreement from the NWSA will be considered non-responsive and not

considered for evaluation.

Proposers submit SOQs understanding all contract terms and conditions are

mandatory. Response submittal is agreement to the Contract without exception.

The NWSA reserves the right to negotiate changes to submitted SOQs and to

change the NWSA's otherwise mandatory Contract form during negotiations. If the

Proposer is awarded a contract and refuses to sign the attached Contract form, the

NWSA may reject the Proposer from this and future solicitations for the same work.

Under no circumstances shall Proposer submit its own boilerplate of terms and

conditions.

D. SCOPE OF SERVICES

The overall Engineering Consultant scope of services will be to assist the Port in:

developing preliminary and final design including plans, specifications, cost estimating,

scheduling, obtaining permits, bid support and construction support. The selected

Consultant will be expected to include structural, civil, survey, electrical, and geotechnical

capabilities in their team’s qualifications (sub consultant or organizational).

Design Stage

The Consultant’s scope of services during the design stage will generally include:

• Completing field investigations as necessary

• Project coordination, refining the project schedule and cost estimates

• Preparing draft and final bid documents, including construction drawings

and CSI Master Format specifications (BSD SpecLink-E)

Request for Qualifications

102025-1000-WUT Shore Power

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• Assisting the Port in completing the City of Tacoma permit submittal

packages

Bidding Stage

The Consultant will be expected to provide support services during bidding

including:

• Review and responses to questions

• Preparation of addendums

• Attending the pre-bid meeting

• Assisting with bid evaluations

Construction Stage

During construction the Consultant will provide support services including but not

limited to:

• RFI, submittal and change order proposal reviews and responses

• Cost estimating

• Issue resolutions

• Site observations

• Inspection services

• Administrative support

• Preparation of record drawings

Features to be considered for this project are as follows:

• Interruption of terminal operations shall be kept to a minimum;

• Maximizing the use of existing electrical system infrastructure.

E. DELIVERABLES:

Detailed design and bid documents consisting of:

• Permit document package for City of Tacoma

• Supporting electrical power system analysis

• Project schedule that accounts for project design, permitting, bidding and

construction, including updates reflecting schedule revisions

• Construction drawings, technical specifications, and cost estimates at the 30%,

60%, 90% and 100% completion levels

• Issued for Bid drawings and technical specifications

Bid and Construction Support Services to include:

• RFI responses, submittal responses, and cost estimates

• Record drawings prepared from Contractor’s redlined as-built plans

• Any other professional support or management required to meet the project’s goals

and intent

F. QUALIFICATIONS

Request for Qualifications

102025-1000-WUT Shore Power

Page 4 of 21

Key team personnel shall have the appropriate licenses and/or certifications for the

services to be provided. Personnel shall have demonstrable knowledge and expertise in

Port/Maritime engineering, electrical systems design including shore power and familiarity

with procedures related to grant funded projects.

G. SOQ ELEMENTS & EVALUATION CRITERIA

SOQs should present information in a straightforward and concise manner, while

ensuring complete and detailed descriptions of the Vendor (to include the prime, key team

members, and major sub-consultants) and the team’s ability to meet the requirements

and provide the requested services of this RFQ. Emphasis will be on completeness of

content. The written SOQs should be prepared in the same sequential order as outlined

below.

SOQs are limited to 10 numbered pages (8 ½ by 11 inch) excluding the cover letter and

all appendices. All pages shall be in portrait orientation with 1-inch (1”) margins. Font

size shall be 10 point or larger. SOQs that do not follow this format may be rejected.

Submittals need to be limited to 9 MB in total size.

The cover letter shall include the RFQ Number & Title in the subject line, and the Name,

Title, Email Address, Phone Number, and current Address of the submitting team. SOQ’s

that do not follow this format may be rejected. The cover letter shall include the following

information (even if the answer is None):

• Describe any claim submitted by any client against the prime firm within the past

two (2) years related to the professional services provided by the firm or its key

personnel. For purposes of this request, claim means a sum of money in dispute

in excess of 10% of the firm’s fee for the services provided.

• Any real or perceived conflicts of interest for team members, inclusive of the prime,

sub-consultants, and key team members.

SOQs are to address, and will be evaluated upon, the following criteria:

INITIAL EVALUATION PHASE

1. Qualifications & Experience

70 PTS

Describe the qualifications and experience of the firm submitting the proposal, including:

• Provide a summary of proposing team’s services, experience and expertise related

to the design of low and medium voltage power systems and other services and

deliverables identified in the Scope of Services. Identify key individuals (include

working titles, degrees, certificates and licenses). Resumes of the key individuals

may be included as an appendix and are not included in the total page count.

Resumes are to be limited to one (1) single sided, letter-size page. Resumes

exceeding this limit will not be reviewed. (30 Points)

• Describe recent projects (in the last five (5) years) which demonstrate team’s

unique capabilities to complete the requested services. Include port/maritime

project experience if applicable. Include period of performance, list the proposed

team’s key personnel involved in the project, and a brief description of services

relevant to this RFQ. Highlight key project accomplishments (e.g., project savings

Request for Qualifications

102025-1000-WUT Shore Power

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335931Current-Carrying Wiring Device Manufacturing

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