Project Information

Bid Title

Duck Samford Park Expansion Design RFQ

Issuing Agency

City of Auburn

Location

Alabama

Published Date

Jun 9, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project Name	Contact Information	Bid Documents	Closing Date
Duck Samford Park Expansion Design RFQ	Keith Williams 334-501-7262	Duck Samford Park Expansion Design RFQ	7/1/2026

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Introduction: The City of Auburn (“City”) is seeking a qualified firm (“Firm”) to

provide layout and design services for the Duck Samford Park Expansion Project.

The City is requesting presentation of qualifications for the full design as well as

associated coordination and inspection for the facility.

Scope of Work: The City is requesting qualifications for delivery of plans and

specifications to develop 21-acres of City-owned property as an expansion to the

existing facilities at Duck Samford Park (see Exhibit A for site). The expansion is

planned to include, but not necessarily be limited to new baseball fields, practice

facilities, restrooms & concessions buildings, parking lots and ingress/egress from

adjacent roadways. The project has an anticipated construction budget of

$4,000,000.

Qualifications should reflect the Firm’s ability to carry out the conceptual layout and

full design as well as ancillary services typically associated with engineering and

architectural design, including but not limited to surveying, geotechnical

investigation, hydraulic/stormwater analysis, environmental evaluation and

construction cost analysis.

Content of Submission Packet: The successful Firm shall have significant

experience in the areas of architecture and engineering that are necessary to

complete the project. Particular consideration will be given to Firms that have

experience with projects of a similar scale and scope. The successful Firm should

exhibit work history with public parks and athletic facilities. Each submittal shall

include:

1) Firm overview

2) Professional qualifications and licensure information

3) Resumes and qualifications of key personnel that will be assigned to the

project

4) Resumes and qualifications of expected sub-consultants, if applicable

5) Previous experience on similar projects within the last ten years

a. Interested Firms are encouraged to include photos, site plans,

renderings, scope descriptions or project narratives, budgets

and/or construction costs and any other supporting or beneficial

information relating to previous experience or relevant projects.

6) Professional references from previous similar projects

7) Summary of current workload and schedule

8) Any other information helpful in evaluating qualifications

Insurance and Indemnification Requirements: The successful Firm will be required

to provide certificates of insurance showing that it carries, or has in force,

automobile liability insurance, general liability insurance, and professional liability

insurance. If required by law, Firm will carry workers’ compensation insurance which

shall provide statutory workers’ compensation insurance and employers’ liability

coverage with limits of, at a minimum, $500,000.00 each accident, $500,000.00

disease – each employee and $500,000.00 disease policy limit. Limits of liability for

automobile liability insurance shall be, at a minimum, $1,000,000.00 combined

single limit. Limits of liability for general liability insurance shall be, at a minimum,

$1,000,000.00 per occurrence, $1,000,000.00 personal and advertising injury,

$1,000,000.00 general aggregate and $1,000,000.00 products/completed

operations aggregate. General liability insurance will include coverage for

contractually assumed liability. Limits of liability for professional liability insurance

shall be, at a minimum, $1,000,000.00 per occurrence or claim and $1,000,000.00

aggregate. If general liability insurance and/or professional services insurance is on

a claims-made basis, Firm will maintain coverage for two (2) years following the

completion of work specified in this agreement at the limits specified in this

paragraph. Firm is responsible for the payment of any deductibles or self-insured

retentions and for the payment of any medical or disability benefits to employees

whose injuries arise out of and in the course of their employment. Firm’s insurance

shall be primary. If the Firm carries higher coverage limits, the higher limits will

apply.

Firm acknowledges that they are an independent contractor and not an employee

of the City of Auburn.

The certificate of insurance shall provide the City with thirty (30) days written notice

of cancellation of any of the coverage named in said certificate.

The City will be named as additional insured under Firm’s general liability insurance

and automobile liability insurance policies. Firm shall provide copies of additional

insured endorsements.

Firm shall require certificates of insurance from subcontractors. Subcontractors will

carry limits of insurance equal to or greater than those carried by Firm. These

certificates shall evidence waivers of subrogation in favor of Firm and the City, and

shall be made available to the City upon request.

Firm shall indemnify, hold harmless, and defend the City, its officials,

representatives, agents, servants, and employees from and against any and all

claims, actions, lawsuits, damages, judgments, liability and expense, including

attorneys’ fees and litigation expenses, in whole or in part arising out of, connected

with, or in any way associated with the activities of Firm, its employees, or its sub-

contractors in connection with the work to be performed under this contract. This

obligation survives the payment of any losses by Firm’s insurance company.

Any legal action arising from the performance of the design contract must be filed

in the Circuit Court of Lee County, Alabama located in Opelika, Alabama or the

Federal District Court for the Middle District of Alabama – Eastern Division located

in Opelika, Alabama. The contract will be interpreted according to the laws of the

State of Alabama.

Selection Process: City officials will develop a short list of Firms who may be asked

to present their qualifications for the project. Once a firm is selected, a contract will

be negotiated by the City.

Submission Process: The City will accept proposals until 4:00 p.m., local time,

Wednesday July 1st, 2026. The City cannot accept facsimiles. Please submit

proposal in five (5) copies, mark the outside of the envelope “Qualifications: Design

Services for Duck Samford Park Expansion” and mail or deliver package to the

following address:

City of Auburn City Hall

Attn: Keith Williams

144 Tichenor Avenue

Auburn, Alabama 36830

If you have any questions please contact Keith Williams, Public Services Executive

Director, keith.williams@auburnal.gov or 334.501.7262

EXHIBIT A

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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