Project Information

Bid Title

School Photography

Issuing Agency

Osceola County School Board

Location

Florida

Published Date

May 22, 2025

Closing Date

Jun 23, 2025

Government Level

State & Local

Status

Closed

Ref. #

SDOC-26-Q-002-GC

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Osceola County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Gladinnette Cabrera Vazquez

Title
School Photography

Secondary Contact
Cheryl Hood

Number
SDOC-26-Q-002-GC

Tertiary Contact

Type
Request for Qualifications

Department
Purchasing, Contracts, Property Records and Warehouse

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
SDOC currently has twenty-six (26) Elementary Schools, nine (9) Middle Schools, eight (8) Multi-Level Schools, and ten (10) High Schools.
Services are to include but not limited to School Pictures/Senior Portraits as outlined below:
A.        Student Photos in various sizes for purchase by students.

B.        Class Pictures.

C.        Team Pictures.

D.        Group Pictures.

E.        Export Capabilities for use in SDOC Student System Information.

F.        Student ID Cards/Badges of any kind offered as part of the services provided to SDOC, must comply with Florida Statutes 1008.86(3) which requires the phone numbers for the National Suicide Prevention Lifeline and the Crisis Text Line pre-printed on the back of the Student ID/Badges.

G.        Senior Portraits in various sizes and trilogy for purchase by the students and the option to go to local studios if personalized pictures are wanted, at Senior’s expense.

H.        Each School Site will have the choice to determine to have the Senior Portraits at the School or at the awarded respondent’s Studio.

I.        Awarded respondent(s) will be required to coordinate sections with seniors and send notifications of appointment times.

J.        Provide Optional School Publication Fees – if the school yearbook needs internal funds from this source to meet yearbook production costs, the studio will collect a Publication Fee with Senior Pictures, exact amount to be set by the school. Monies collected for this fund will become property of the School Yearbook Funds.

K.        Provide innovative ideas on ways to help those who are less fortunate to obtain/purchase pictures (i.e. discounts).

L.        Attire for Senior Portraits will be furnished by the awarded respondent(s) for the formal yearbook portrait, at no additional charge.

Dates(All times are listed as EST )

Broadcast Date
5/22/2025 12:00 PM EST

Question End Date
6/10/2025 12:00 PM EST

Due Date
6/23/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
6/3/2025	9:00 AM	No

Documents

Total: 7

Type	Name	Description	File Type
Request for Qualifications	SDOC-26-Q-002-GC School Photography.pdf	SDOC-26-Q-002-GC, School Photography	PDF
Attachment	Attachment B - General Terms & Conditions.pdf	Attachment B - General Terms & Conditions	PDF
Attachment	Attachment C - Proposal Price Sheet.pdf	Attachment C - Proposal Price Sheet	PDF
Attachment	Attachment D - RFQ Respondents Acknowledgement.pdf	Attachment D - RFQ Respondents Acknowledgement	PDF
Attachment	Attachment E - Draft Agreement.pdf	Attachment E - Draft Agreement	PDF
Attachment	Attachment F - Unsatisfactory Report Example.pdf	Attachment F - Unsatisfactory Report Example	PDF
Attachment	Attachment G - Federal Terms and Conditions.pdf	Attachment G - Federal Terms and Conditions	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 5

Code	Description
[715-55]	Motion Pictures (See Class 475 for Medical Training Films)
[915-72]	Photography (Not Including Aerial Photography)
[052-64]	Photographs
[655-78]	Photo Identification Systems, Complete
[052-53]	Murals, Photographic: Kiln Fired, Image Sublimation

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541921Photography Studios, Portrait
• NAICS 541922Commercial Photography

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