Project Information

Bid Title

(Rebid) D22 - Mailing & Collating for Aeronautical Charts (RFQ 2119)

Issuing Agency

State Government of Ohio

Location

Ohio

Published Date

Jul 19, 2026

Closing Date

Jul 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

SRC0000040573

Original Source

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Bid Documents

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Project Description

Solicitation ID:	SRC0000040573
Solicitation Name:	(Rebid) D22 - Mailing & Collating for Aeronautical Charts (RFQ 2119)
Original Begin Date:	7/17/2026 11:00:00 AM
Begin Date:	7/17/2026 11:00:00 AM
End Date:	7/31/2026 4:30:00 PM
Inquiry End Date:	7/29/2026 4:30:00 PM
Commodity:	Mailing services
MBE Set Aside:	MBE Set Aside
Agency:	DOT223120 AVIATION OPERATIONS ODOT DOT223170 AVIATION ADMINISTRATION ODOT DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Request for Quote (RFQ)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID SRC0000040573
Solicitation Name (Rebid) D22 - Mailing & Collating for Aeronautical Charts (RFQ 2119)	RFx Type Request for Quote (RFQ)
Lot # 1	Solicitation Status Open for Bidding
Round # 1	MBE Set Aside
Begin Date 7/17/2026 11:00:00 AM (ET)	Amendment?
End Date 7/31/2026 4:30:00 PM (ET)	Inquiry End Date 7/29/2026 4:30:00 PM
Summary PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT REQUEST FOR QUOTE FOR 2026 mailing & collating aeronautical charts INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, SUPPLEMENTAL C O NT RA C T TERMS AND CONDITIONS AND ADDITIONAL SPECIFICATIONS Revised 01/2018, are a part of this Request for Quote. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. Any questions or clarifications regarding this Request for Quote (RFQ) should be directed to State Printing & Mail Services at (614)-387- 0012 or e-mail: james.oswald@das.ohio.gov SPECIFICATIONS AND PRICING DESCRIPTION: The purpose of this Request for Quote (RFQ) is to obtain a contractor to provide mailing & collating of Aeronautical Charts for the Ohio Department of Transportation, Office of Aviation. QUANTITY: 815 mailing labels, envelopes provided (No overrun or underrun). LOT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the RFQ, the state will multiply the estimated usage by the corresponding unit price. Collating/Mailing The vendor has the option of printing directly onto the ENVELOPE or using a label. Envelopes shall be sealed. Envelopes will be provided. THE VENDOR SHALL BE IMBP (INTELLIGENT MAIL PACKAGE BARCODE) APPROVED. CONTACT JAMES MULLINS – ODOT MAIL CENTER MANAGER FOR BULK MAIL APPROVAL. MAILING LIST: Excel files shall be provided to the vendor. The vendor shall imprint an estimated 815 addresses ON THE ENVELOPE or mail label in the space provided. Vendor shall be responsible for addressing in accordance with all USPO regulations. All addressed will require CASS encoded address, Zip + 4 Code sort, Bulk Mail (Permit Number 1019) pack/ticket bag and run 7 CASS report/NCOA. NCOA: The vendor is to process the Mailing list provided through the NCOA database and provide to the ODOT Mail Center files in an excel format; 1) those that are removed, and 2) those that have been changed/updated . No out-of-country mailing allowed . All mailing shall be through the United States Post Office, 2323 Citygate Drive, Columbus, OH 43218 . All postage will be handled by ODOT. Permit issued by the Columbus USPO. No other USPO is allowed. No out-of-state mailing allowed. SPECIAL NOTE: The vendor shall supply the ODOT Mail Center manager a copy of PS Form 3541 showing the breakdown cost of the mailing. The supplier shall be responsible for addressing/mailing in accordance with all current USPO regulations.	Predecessor Contract
Process Lowest responsive and responsible bidder will be awarded. ODOT is a tax exempt entity. Quote must be FINAL PRICE . Any invoices deviating from quoted price will not be accepted.
Ship To P002852 DOT D22 Aviation ADMIN 2829 W Dublin-Granville Rd Columbus
Contracting Entity DOT-Dept of Transportation 1 Record(s)	Participating Agencies DOT223120 AVIATION OPERATIONS ODOT DOT223170 AVIATION ADMINISTRATION ODOT 2 Record(s)

Solicitation Documents

Keywords Search Reset Title Type Att. Validity End Date Validity End Date Specifications Public Solicitation Documents (Approved) mailing&collating.pdf mailing&collating.pdf Affirmation and Disclosure Form Public Solicitation Documents (Approved) Affirmation_and_Disclosure_Form_5-20-24_fillable_form.pdf Affirmation_and_Disclosure_Form_5-20-24_fillable_form.pdf ODOT Terms and Conditions Public Solicitation Documents (Approved) Office of Contracts.IT.Finance Purchasing Standard Terms and Conditions 5.26.2026.pdf Office of Contracts.IT.Finance Purchasing Standard Terms and Conditions 5.26.2026.pdf 3 Record(s)

Commodity Codes

• NAICS 541511Custom Computer Programming Services

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