Project Information

Bid Title

Sunset Valley Paving Project - RFB

Issuing Agency

Polk County

Location

Georgia

Published Date

Mar 20, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
Sunset Valley Paving Project - RFB	March 20, 2026 :	April 13, 2026 3:00 PM

Attachment Preview

POLK COUNTY GOVERNMENT

P. O. BOX 268

CEDARTOWN, GA 30125

(770) 749-2100

REQUEST FOR BIDS

Date Issued: March 20, 2026

POLK COUNTY GOVERNMENT IS ACCEPTING SEALED BIDS FROM EXPERIENCED AND

QUALIFIED CONTRACTORS FOR A SUBDIVISION PAVING PROJECT. THE SUCCESSFUL

CONTRACTOR SHALL PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS REQUIRED TO

COMPLETE THIS PROJECT. THE SELECTED CONTRACTOR SHALL PERFORM ALL TASKS AND

PROVIDE THE NECESSARY SERVICES FOR COMPLETION OF THIS PROJECT. A CONTRACT WILL

BE AWARDED TO THE CONTRACTOR WHOSE BID BEST SATISFIES THE REQUIREMENTS FOR

THIS REQUEST AND BEST SERVES THE INTEREST OF POLK COUNTY. SEALED BIDS WILL BE

ACCEPTED UNTIL 3:00 PM EST ON MONDAY, APRIL 13, 2026 IN THE COMMISSIONERS OFFICE

LOCATED AT 216 MAIN STREET IN CEDARTOWN, GA 30125. BIDS WILL BE OPENED SHORTLY

AFTER 3:00 PM.

Copies of bid documents may be obtained from the Polk County Administration Office located

at 216 Main Street, Cedartown, Georgia 30125. Requests for documents should be filed

promptly with Polk County. Proposal documents are also available on the Polk County Website:

www.polkga.org. No bid may be withdrawn for a period of 60 days after the proposal deadline for

submission.

Polk County Government reserves the right to reject any or all bids and to waive technicalities and

informalities.

BID PACKAGE MUST BE RETURNED IN SEALED ENVELOPE

AND CLEARLY MARKED:

REQUEST FOR BIDS

FY26 SUNSET VALLEY SUBDIVISION PAVING

APRIL 13, 2026 @ 3:00 PM

Request for Bids

FY26 Sunset Valley Subdivision Paving

POLK COUNTY GEORGIA

PROPOSAL TERMS AND CONDITIONS

REQUEST FOR BIDS (RFB)

GENERAL CONDITIONS AND CLAUSES

1 CHANGES: No change will be made to this RFB except by written modification by the County.

Requests for interpretation or changes must be in writing, directed to the Polk Public Works

Director and received at least (5) Five Calendar Days prior to the time set for opening of the

bids. Phone (770) 749-2132. Email dsenn@polkga.org

2 LIABILITY: The County is not liable for any cost incurred in the preparation of the bid. Nor is

the County responsible for costs or damages incurred by Respondents, member(s), partners,

subcontractors or other interested parties in connection with the RFB process, including but

not limited to costs associated with participating in any conferences, site visits,

product/system demonstrations, oral presentations or negotiations. The County shall not be

bound by any information provided unless reduced to writing and distributed as a written

addendum.

3 BID ACCEPTANCE TIME: Bids requiring acceptance by the County in less than 60 calendar days

could be rejected.

4 BID IDENTIFICATION: All Bids submitted as a result of this RFB must be returned in a sealed

envelope with the following information in the lower left-hand corner of the envelope:

REQUEST FOR BIDS

FY26 SUNSET VALLEY SUBDIVISION PAVING

APRIL 13, 2026 @ 3:00 PM

5 WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is

received prior to the deadline for submittals. Negligence on the part of a Contractor during

the preparation of the bid establishes no right of withdrawal or modification of a bid after a

bid has been accepted. No bid may be withdrawn for a period of 60 days after the deadline

for proposal submittals.

6 CLARIFICATION OF BIDS: The County reserves the right to seek clarification of any point in a

respondent’s bid, or to obtain additional information.

7 DISQUALIFICATION: Bids may be disqualified for: a) receipt of the bid by the County past the

stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced

value of any items; e) failure to comply with any requirement of this RFB. If in the opinion of

the Polk County Board of Commissioners, the Contractor is not in a position to fulfill the

Request for Bids

FY26 Sunset Valley Subdivision Paving

contract, the proposal may be disqualified. The County reserves the right to waive any minor

informality or irregularities.

8 AWARD OF CONTRACT: An award will be made based upon the bid that best conforms to this

RFB and best serves the interest of the County. The County reserves the right to reject any

and/or all bids and to waive any technicalities or minor irregularities in proposal process and/or

proposals. A binding contract must be signed by both parties prior to providing services.

A Contractor, by accepting a contract, attests that it is in compliance with the Nondiscrimination

Clause contained in Section 202 of Executive Order 11246, as amended, relative to equal

employment opportunity for all persons without regard to race, color, religion, sex, or national

origin, and the implementing rules and prescribed by the Secretary of Labor, which is

incorporated herein by reference.

9 EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this RFB shall bind a Contractor to

all Terms, Conditions, and Specifications set forth in this RFB. Contractors whose bids do not

conform should so note on either a separate page or in the Bid. While the County reserves the

right to make an award based upon a nonconforming bid, when in the best interest of the

County, such awards will not be readily made, and Contractors are urged to conform to the

greatest extent possible. No exceptions will be considered to have been taken unless it is

properly set out as provided above. No exception will be deemed to have been taken by the

County unless incorporated in an award resulting from this RFB and so stated.

10 BID RESULTS: Interested parties may request, in writing, a summary of the proposals by sending

a self-addressed, stamped envelope with their request to the Polk County Board of

Commissioners, P.O. Box 268, Cedartown, Georgia 30125, or by emailing the Administration

Office, attention County Clerk.

11 EXECUTION OF CONTRACT: Subsequent to an award, the successful Contractor will be

presented with a contract in the form attached hereto as Attachment B. Contract, when

provided, is to be executed within Ten (10) calendar days of NOTICE OF AWARD. If the contract

document is mailed, the date of presentation shall be deemed to be the postmark date. The

successful Contractor’s bid and this RFB shall be incorporated into the contract, except to the

extent that this RFB conflicts with the contract, in which case the provisions of the contract shall

take precedent.

12 INCLUSION: All items and/or services standard, expected, necessary, and/or routine to such

services as this and not actually stated in this RFB will be the responsibility of the contractor to

provide at no other cost to the County unless so stated on the Contractor’s bid as additional

cost items and accepted by the County at the time of the award and/or contract.

13 REGULATORY AGENCIES: Contractor will be responsible for obtaining all required permits or

license required by regulatory agencies of the City, County, State, or Federal Governments.

Further, the contractor will be responsible for meeting all requirements of any regulation(s) or

Request for Bids

FY26 Sunset Valley Subdivision Paving

guideline(s) of any of the said Governments or any independent agency recognized by said

Governments as publisher of any such regulation(s) or guideline(s).

14 INDEPENDENT CONTRACTORS: By submitting a bid in response to this RFB, the Contractor

represents to POLK COUNTY that it is fully licensed, experienced and properly qualified to

perform the services requested herein and that it is properly equipped, organized, and financed

to perform such services. The Contractor shall finance its own operations hereunder, shall

operate as an independent contractor and not as an agent of Polk County and nothing

contained in this RFB or a contract resulting from same shall be construed to constitute the

Contractor or any of its employees, servants, agents, or subcontractors as a partner, employee,

servant, or agent of the County nor shall either party have any authority to bind the other in any

respect; it being intended that each shall remain an independent contractor.

15 ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the Contractor will not assign,

transfer, convey, or otherwise dispose of a contract that results from this invitation or its

right, title, or interest in or to the same, or any part thereof, without written consent of the

County.

16 INDEMNITY: Contractor agrees, if entering into a contract as a result of this RFB, to defend,

indemnify, and hold harmless Polk County from any and all courses of action or claims of

damages arising out of or related to Contractor’s performance or actions or those of its

employees or agents, under said contract.

17 ANTI-DISCRIMINATION CLAUSE: Polk County does not discriminate against any person because

of race, color, religion, national origin, or handicap in employment or service provided.

18 SITE VISIT: By submitting a bid in response to this RFB, the Contractor represents to Polk

County that they have visited the site and fully understand the requirements of this project.

19 BID BOND: The successful Contractor shall be required to provide the County with a Bond in

amounts equal to 5% of the awarded cost of the project. When the AGREEMENT is executed,

the bonds of the unsuccessful BIDDERS will be returned. The BID BOND of the successful

BIDDER will be retained until the PAYMENT BOND and PERFORMANCE BOND have been

executed and approved, after which it will be returned. A certified check may be used in lieu

of a BID BOND.

20 PAYMENT AND PERFORMANCE BONDS: The successful Contractor shall be required to provide

the County with Payment and Performance Bonds in amounts equal to 100% of the awarded

cost of the project with a corporate surety approved by the Owner, will be required for the

faithful performance of the Contract. Attorneys-in-fact who sign Bid Bonds or Payment Bonds

and Performance Bonds must file with each BOND a certified and effective dated copy of their

power of attorney.

Request for Bids

FY26 Sunset Valley Subdivision Paving

REQUIREMENTS AND INFORMATION FOR BIDDERS

Introduction

Polk County Government is accepting sealed bids from experienced and qualified Contractors

for the paving of Sunset Valley Subdivision (approx. 1.55 miles). The successful Contractor shall

provide all labor, equipment, and materials required to complete the aforementioned project.

The selected contractor shall perform all tasks and provide the necessary services for

completion of this project. All work performed for this project will be in accordance with

Georgia Department of Transportation Standard Specification for Construction of Roads and

Bridges, Current Edition.

Scope

The scope of this project includes the items listed below as well as all other items routine and

necessary to complete a project such as this. Items not listed herein shall be the responsibility

of the contractor and included in the overall price bid.

1. Provide all labor and materials needed to complete approximately 1.55 miles of asphalt

paving and deep patching of all roads located in Sunset Valley Subdivision.

*Project aerial map has been provided on the next page.

2. Contractor is responsible for visiting the subdivision to determine full scope of work.

SUBCONTRACTORS

Subcontract Work shall follow the Georgia Department of Transportation guidelines. All

Subcontractors shall be preapproved by the Polk County Public Works Director prior to work

starting.

CONTRACT TIME

The completion time for this project is 60 calendar days. The Contractor shall commence work

In accordance with the contract documents and time will begin upon the issuance of a Notice

to Proceed from the County.

Liquidated Damages: $350 Per Day

BID SCHEDULE

ACTIVITY

Request for Bids Issued

Bid Submission Deadline

Estimated Award Date

PROPOSAL SCHEDULE

DATE

ACTION

March 20, 2026

Begin Advertisement

April 13, 2026

Submit Bids to Polk County

April 28, 2026

Board of Commissioners

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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