Project Information

Bid Title

Scrap Metal Collection and Recycling

Issuing Agency

Calton County

Location

Minnesota

Published Date

Apr 23, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

2

Original Source

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Bid Documents

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Project Description

Bid Number:	2
Bid Title:	Scrap Metal Collection and Recycling
Category:	Zoning & Environmental Services
Status:	Open

Description: Notice is hereby given that sealed proposals will be received by the Board of County Commissioners of Carlton County, Minnesota, up to 2:00 PM, Friday, May 15, 2026, at the Office of the County Zoning and Environmental Services Administrator in the City of Carlton, 301 Walnut Avenue, Room 103, PO Box 220, Carlton, MN 55718-0220 for the following: Furnish all labor, tools, equipment, transportation, and all else necessary for collection and marketing of scrap metal recyclable materials from the Carlton County Transfer Station. BID ENVELOPES MUST BE CLEARLY MARKED “SEALED BID.” Specifications may be viewed online at www.carltoncountymn.gov or obtained from the Carlton County Zoning and Environmental Services Office. Carlton County reserves the right to reject any or all proposals.  No proposer may withdraw his or her proposal within sixty (60) days after the opening date. Publication Date/Time: 4/23/2026 10:00 AM Closing Date/Time: 5/15/2026 2:00 PM Contact Person: Chris Berg Download Available: Yes Related Documents: Scrap Metal Contract (pdf)

Attachment Preview

CARLTON COUNTY ZONING AND ENVIRONMENTAL SERVICES

SERVICE AGREEMENT

COLLECTION AND RECYCLING

OF SCRAP METAL

This Agreement is made this XXth day of _________, 2026, by and between the COUNTY OF

CARLTON, hereinafter referred to as COUNTY and _______________, hereinafter referred to

as CONTRACTOR.

WITNESSETH:

WHEREAS, the Carlton County Board of Commissioners requires the services of a contractor

for the removal, transportation and recycling of scrap metal collected at the Carlton County Solid

Waste facility and

WHEREAS, CONTRACTOR has agreed all such services can be provided;

THEREFORE, COUNTY AND CONTRACTOR agree as follows:

SECTION I. CONTRACTOR SERVICES

This Agreement is to provide for the removal, management, and transportation of scrap metals

which are collected at the Solid Waste facility. Manage means (for the purpose of the

Agreement) to handle, inventory, manifest, transport, and dispose or recycle certain wastes in

compliance with regulations set forth by the Minnesota Pollution Control Agency (MPCA).

Scrap metal collection and recycling includes but is not limited to steel, aluminum, brass, and

copper from electrical wire, fencing, wheels, grills, shelving, exercise equipment, small

equipment and engines (drained of fluids), etc.

SECTION II. PERIOD OF SERVICE

3. The period of service shall be from July 1, 2026, to June 30, 2027, with the option reserved

to the County for renewing it for additional one year periods at the same rate. Renewal of the

agreement is conditioned on the consent of the Contractor. This Contract may be otherwise

terminated by (a) mutual agreement of the parties; (b) by either party without cause upon sixty

(60) days’ prior written notice; (c) or by the non-breaching party with cause upon the

commission of a material breach of this Contract which is not cured within thirty (30) days after

the breaching party receives notice of such breach.

SECTION III. SCOPE OF WORK

A. Locations of the Work:

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S:\TRANSFER STATION\CONTRACTS AND AGREEMENTS\SCRAP METAL\SCRAP Agreement 2026-27 JB Edit.doc

Work is to remove and recycle the scrap metal collected at the North Carlton County

Transfer Station.

B. General Requirements of the Work:

1. It is specifically understood all Work performed by Contractor shall require approval by

the Carlton County Zoning and Environmental Services Administrator of 301 Walnut

Avenue, Room 103, Carlton, Minnesota 55718, prior to implementation.

2. Collection vehicles must be in good working condition and must be plainly marked with

Contractor’s name.

3. Contractor shall perform the Work as directed by County and as described below.

4. Work must be performed in accordance with all federal, state, county, and local rules

and regulations and all amendments thereto.

5. Contractor shall provide County with the company name, address, telephone number,

contact person, and any other requested information of the approved disposal site.

7. County shall contact Contractor to schedule the Work. The removal of transportation of

the scrap by Contractor shall be completed within five (5) days of the County’s request.

Removal of accumulated scrap shall be completed within five (5) days of the County’s

request.

8. Contractor shall perform the Work during the hours the facilities are open or at other

prearranged times.

9. Contractor shall provide and have backup equipment available for emergency

situations.

10. County does not guarantee a minimum quantity of material.

11. Upon handling of the containers and recyclable materials by the Contractor, the

recyclable materials become the property and responsibility of the Contractor.

12. The County reserves the right to change the size, type, and number of containers within

the designated drop-off centers as deemed necessary.

13. The Contractor shall be liable for any excessive damage or wear caused by the

Contractor to any County owned property including pavement, structures and

equipment.

Page 2 of 9

14. The contractor shall provide a minimum of four 40-cubic yard dumpsters at the

Transfer Station for collection of scrap metal materials, or an equivalent volume of

storage and collection schedule to manage the volume.

C. Technical Requirements of the Work:

1. Minimum Contractor processing requirements include the following:

a. Recycle or reuse the scrap metal.

b. Remove all debris littering the site after baling and/or loading. Contractor shall

clean the site of small metal particles with the use of a magnet. Non-metal debris shall

be stockpiled at the site and disposed of by the site attendant in the MSW at the site.

c. Transport all materials to identified end markets, processing facilities, or disposal

sites.

2. Minimum Contractor Requirements:

a. Compliance with applicable OSHA and State standards.

b. Provide any additional reports as requested by the Department.

c. Obtain any and all licenses or permits required by federal, state, or local laws that

are not included herein and provide County with copies of all applicable permits and

licenses.

3. End Market Identification Requirements:

a. Identify all recycling facilities for the scrap metal.

b. Identify all transporters to be used.

4. Further Responsibilities of Contractor:

a. Contractor agrees to furnish qualified personnel to perform the services

required.

b. Contractor recognizes the requirement to perform services on behalf of County in a

professional and ethical manner.

c. Contractor recognizes its responsibility to meet the objectives of the project in a

cost-effective manner.

Page 3 of 9

5. Annual Reporting Requirements:

Contractor must submit annual reports to the Carlton County Solid Waste Department in the

required format and including all requested information by April 15 for the preceding 12

months (April 1 through March 31) identifying the following (estimates may be used if

actual numbers are not available):

a. Pounds of and end market for scrap metal.

c. List of all transporters (including EPA ID numbers, if applicable) used during the

reporting year (for both hazardous and non-hazardous wastes).

6. CONTRACTOR’S OPERATIONS

A. The Contractor shall establish and maintain an office or answering service for accepting

complaints. The office or answering service shall be in service with continuous

supervision during the hours of 8:00 a.m. until 4:00 p.m., Monday through Friday.

Address and telephone number of such office or answering service and any changes

therein shall be given to the County in writing.

B. Complaints on service will be taken and collected by the County. The County will

notify the Contractor of all complaints it receives. The Contractor is responsible for all

corrective actions. A record of all such complaints and action taken thereon will be

kept by the County. All complaints shall be answered by the Contractor courteously

and promptly.

C. The Contractor’s employees shall clean up and dispose of any spilled materials inside

designated drop-off centers, including all recyclable and non-recyclable materials.

D. The Contractor shall remove and dispose of all materials from the immediate area

outside of the designated drop-off centers including non-recyclable materials during

every scheduled collection at each designated drop-off center. The Contractor shall

ensure any hazardous waste collected is delivered to an off-site storage, treatment, or

disposal facility permitted to accept hazardous waste under the Minnesota Pollution

Control Agency’s permitting procedures. Large or reoccurring violations shall be

reported to the Environmental Services Coordinator with documentation.

Documentation includes, but not limited to, the date, time, description, and photos of

the violation.

E. The Contractor shall transfer all collected scrap metal to a recycling processing facility.

If the Contractor is unable to dispose of any recyclable material collected, then the

Contractor agrees to immediately notify the Zoning and Environmental Services

Administrator of Carlton County or his authorized agent and follow directions of that

County official as to the disposal of those materials.

Page 4 of 9

SECTION IV. COMPENSATION

A. Scrap Metal: The Contractor agrees to pay County $___________________ per ton.

B. Contractor shall provide to the County monthly a detailed statement of services performed.

All tonnage reports shall be submitted to the Carlton County Solid Waste Department on

appropriate forms.

C. Contractor will utilize County scale for determining weights of scrap collected.

D. No claim for services provided by Contractor, but not specifically provided for in the

Agreement, will be honored by County.

E. The Contractor will remit payment to the County within thirty (30) days of receipt of an

invoice, providing compliance with the Agreement.

SECTION V. SUSPENSIONS OF WORK

County may order Contractor to suspend all or part of the work for such period of time as may be

determined by County to be necessary or desirable in the best interest of County.

SECTION VI. INSURANCE

The following insurance must be maintained for the duration of this contract. A Certificate of

Insurance for each policy must be on file with Carlton County within 10 days of execution of this

contract and prior to commencement of any work under this contract. Each certificate must

include a 10-day notice of cancellation, nonrenewal, or material change to all named and

additional insureds.

The County reserves the right to rescind any contract not in compliance with these requirements

and retains all rights thereafter to pursue any legal remedies against Contractor. All insurance

policies shall be open to inspection by the County, and copies of policies shall be submitted to

the County upon written request. All subcontractors shall provide evidence of similar coverage.

A. General Liability Insurance:

1. $300,000 for claims for wrongful death and each Person for other claims.

$1,000,000 Each Occurrence.

No Less than $2,000,000 Aggregate.

2. Policy shall include at least premises, operations, completed operations, independent

contractors and subcontractors, and contractual liability.

Page 5 of 9

Commodity Codes

• NAICS 423930Recyclable Material Merchant Wholesalers
• NAICS 562111Solid Waste Collection
• NAICS 562920Materials Recovery Facilities

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