Project Information

Bid Title

23022C Computer Products Ed Tech

Issuing Agency

Education Service Center

Location

Texas

Published Date

May 11, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

23022C Computer Products Ed Tech

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Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net/purchasing

Please submit the following proposal no later than

Vendor:___________________________________________

SEALED PROPOSAL

May 8, 2026

2:00 P.M. June 4, 2026

SEALED PROPOSAL

to be marked No. ETC 23022C

Proposal On: Microcomputers,

Peripherals, Office Equipment,

and Software Products

Page 1 of 78

Price: F.O.B. - Destination

Region 20 Purchasing Cooperative will accept proposals for the purchase of Microcomputers, Peripherals, Office

Equipment, and Software Products, # ETC 23022C, as per the attached specifications, terms and conditions.

Proposals will be accepted at the office of Jim Metzger, Region 20 Purchasing Cooperative until 2:00 p.m. Thursday,

June 4, 2026, at which time they will be opened and tabulated for approval by the Executive Committee of the Region

20 Cooperative. Proposals must be plainly marked on the outside of the envelope: SEALED PROPOSAL #ETC

23022C - Microcomputers, Peripherals, Office Equipment and Software Products - Proposal OPENING, 2:00

P.M., THURSDAY, JUNE 4, 2026.

Faxed Proposals will not be considered. By submitting a proposal, vendor certifies to the best of his/her knowledge

that all information is true and correct. All proposals must be sealed and received prior to scheduled opening time at

the address listed in the box below. Proposals must be plainly marked on outside of envelope:

Mr. Jim Metzger, Coordinator III

Business Operation Services

Education Service Center, Region 20

1314 Hines Avenue

San Antonio, TX 78208

SEALED Proposal #ETC 23022C

Microcomputers, Peripherals, Office Equipment,

and Software Products

PROPOSAL Opening: 2:00 p.m.

JUNE 4, 2026

Proposals must be submitted on the forms provided or proposal may be rejected. Only proposals received by the date

and time specified will be considered. Vendors are invited to be present at the opening of the proposals to be held at

ESC-20, Conference Center Building, 1314 Hines Avenue, on the above date. PRICE, QUALITY, AND

SUITABILITY: It is not the policy of Region 20 Purchasing Cooperative to purchase on the basis of low price alone,

quality and suitability to purpose are taken into consideration. Quote largest possible discounts after all term discounts

have been deducted.

Vendors who do not quote are requested to submit a "notice of no bid on proposal" to Region 20 Purchasing

Cooperative, in writing if they wish to receive future proposals. Failure to do so may result in their being deleted from

our vendor list. Proposals marked "subject to price change" or "price in effect on date of delivery" will not be

considered.

PROPOSAL DISCOUNT FROM LIST PRICE MUST BE GUARANTEED FROM SEPTEMBER 1, 2026 THROUGH

AUGUST 31, 2027.

RESPONSES ARE SCANNED, PLEASE DO NOT BIND

Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net/purchasing

Proposal No: ETC 23022C

Proposal On: Microcomputers, Peripherals,

Office, Equipment and Software Products

Proposal Opening: 2:00 PM June 4, 2026

Page 2 of 78

Company: ___________________________________________________________________

===========================================================================

TABLE OF CONTENTS

TABLE OF CONTENTS ................................................................................................................................................................ 2

TERMS AND CONDITIONS OF INVITATIONS FOR PROPOSALS .................................................................................... 6

1. GENERAL CONDITIONS ................................................................................................................................................... 6

2. PREPARATION OF PROPOSALS ...................................................................................................................................... 8

3. CATALOG .......................................................................................................................................................................... 12

4. BRAND NAME AND SAMPLES ...................................................................................................................................... 12

5. REJECTION........................................................................................................................................................................ 12

6. CLARIFICATION OR OBJECTION TO PROPOSAL SPECIFICATIONS ...................................................................... 12

7. DISCOUNTS ...................................................................................................................................................................... 12

8. EVALUATION AND AWARD OF PROPOSAL ............................................................................................................... 13

9. TRANSACTIONS............................................................................................................................................................... 14

10. RIGHTS AND REMEDIES INCLUDE................................................................................................................................. 14

11. MEMBERS .....................................................................................................................................................................15-15

GENERAL INFORMATION....................................................................................................................................................... 17

GENERAL INFORMATION – TABLE DETAIL ..................................................................................................................... 18

GENERAL INFORMATION - RESPONDING VENDOR....................................................................................................... 19

SECTION 1 - PC-BASED COMPUTERS AND LAPTOPS ..................................................................................................... 21

SECTION 2 - APPLE COMPUTERS AND LAPTOPS ............................................................................................................ 22

SECTION 3 - SERVERS .............................................................................................................................................................. 23

SECTION 4 A- NETWORK ELECTRONICS (ROUTERS, SWITCHES, ETC…) ............................................................. 24

SECTION 4 B- NETWORK ELECTRONICS - FIREWALLS............................................................................................... 25

SECTION 4 C- NETWORK ELECTRONICS - WIRELESS DEVICES & SOLUTIONS................................................... 26

SECTION 4 D- NETWORK ELECTRONICS - FILTERING DEVICES &SOLUTIONS .................................................. 27

SECTION 4 E- NETWORK ELECTRONICS - SECURITY ................................................................................................. 28

SECTION 5 - NETWORK WIRING AND TERMINATION................................................................................................... 29

SECTION 6 A – PERIPHERALS - MONITORS ...................................................................................................................... 30

SECTION 6 B – PERIPHERALS - TOUCH SCREENS........................................................................................................... 31

SECTION 6 C – PERIPHERALS - VIDEO GRAPHICS CONTROLLERS .......................................................................... 32

SECTION 6 D – PERIPHERALS - MULTI-MEDIA/ SOUND CARDS ................................................................................. 33

SECTION 6 E – PERIPHERALS - DIGITAL IMAGING EQUIPMENT .............................................................................. 34

SECTION 6 F – PERIPHERALS - MEMORY .......................................................................................................................... 35

SECTION 6 G– PERIPHERALS - MODEMS ........................................................................................................................... 36

SECTION 6 H– PERIPHERALS - KEYBOARD/ POINTING DEVICES.............................................................................. 37

SECTION 6 I – PERIPHERALS - MOTHERBOARD ............................................................................................................. 38

SECTION 6 J – PERIPHERALS - MISCELLANEOUS........................................................................................................... 39

SECTION 6 K – PERIPHERALS - BARCODE SCANNERS .................................................................................................. 40

Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net/purchasing

Proposal No: ETC 23022C

Proposal On: Microcomputers, Peripherals,

Office, Equipment and Software Products

Proposal Opening: 2:00 PM June 4, 2026

Page 3 of 78

Company: ___________________________________________________________________

===========================================================================

SECTION 6 L – PERIPHERALS - PRINTERS......................................................................................................................... 41

SECTION 6 M – PERIPHERALS - TABLETS ............................................................................................................................................... 42

SECTION 6 N – PERIPHERALS - DOCUMENT CAMERAS ...................................................................................................................... 43

SECTION 6 O – PERIPHERALS - ELECTRONIC WHITE BOARDS (SMART BOARDS) .................................................................... 44

SECTION 7 A – STORAGE DEVICES - INTERNAL DRIVES .................................................................................................................... 45

SECTION 7 B – STORAGE DEVICES - EXTERNAL DRIVES ................................................................................................................... 46

SECTION 7 C – STORAGE DEVICES - PORTABLE STORAGE............................................................................................................... 47

SECTION 7 D – STORAGE DEVICES - CD/DVD DRIVES/RECORDERS ............................................................................................... 48

SECTION 7 E – STORAGE DEVICES - TAPE BACKUP DRIVES............................................................................................................. 49

SECTION 8 – POWER PROTECTION ........................................................................................................................................................... 50

SECTION 9 A - VIDEOCONFERENCING EQUIPMENT - DESKTOP...................................................................................................... 51

SECTION 9 B - VIDEOCONFERENCING EQUIPMENT - GROUPS / ROOM SYSTEMS ..................................................................... 52

SECTION 9 C - VIDEOCONFERENCING EQUIPMENT - NETWORK DEVICES................................................................................. 53

SECTION 9 D - VIDEOCONFERENCING EQUIPMENT - VIDEO BRIDGING ...................................................................................... 54

SECTION 9 E - VIDEOCONFERENCING EQUIPMENT - VIDEO CAPTURE CARDS ......................................................................... 55

SECTION 9 F - VIDEOCONFERENCING EQUIPMENT - VIDEO EDITORS ......................................................................................... 56

SECTION 9 G - VIDEOCONFERENCING EQUIPMENT - VIDEO DISTRIBUTION NETWORKS..................................................... 57

SECTION 10 A - OFFICE EQUIPMENT - CALCULATORS....................................................................................................................... 58

SECTION 10 B - OFFICE EQUIPMENT - COPIERS.................................................................................................................................... 59

SECTION 10 C - OFFICE EQUIPMENT - FAX MACHINES ...................................................................................................................... 60

SECTION 11 A – AUDIO-VISUAL EQUIPMENT - RECORDERS ............................................................................................................. 61

SECTION 11 B – AUDIO-VISUAL EQUIPMENT - AUDIO CONFERENCING/ PRESENTING DEVICES ......................................... 62

SECTION 11 C – AUDIO-VISUAL EQUIPMENT - OVERHEAD PROJECTORS ................................................................................... 63

SECTION 11 D – AUDIO-VISUAL EQUIPMENT - TELEVISIONS/DVDS ............................................................................................... 64

SECTION 11 E – AUDIO-VISUAL EQUIPMENT - BLU-RAY PLAYERS................................................................................................. 65

SECTION 11 F – AUDIO-VISUAL EQUIPMENT - PROJECTION DEVICES .......................................................................................... 66

SECTION 11 G – AUDIO-VISUAL EQUIPMENT - A/V FURNITURE ...................................................................................................... 67

SECTION 11 H – AUDIO-VISUAL EQUIPMENT - REMOTE WIRELESS COMMUNICATIONS....................................................... 68

SECTION 11 I – AUDIO-VISUAL EQUIPMENT - SCAN CONVERTOR.................................................................................................. 69

SECTION 11 J – AUDIO-VISUAL EQUIPMENT - VIDEO CAMERAS..................................................................................................... 70

SECTION 12 – MICROCOMPUTER SOFTWARE ....................................................................................................................................... 71

SECTION 13 – TELEPHONY I.P. .................................................................................................................................................................... 73

SECTION 14 – SERVICE AND MAINTENANCE AGREEMENTS (HARDWARE) ……………………..........................…….………74

SECTION 15 – SOFTWARE MAINTENANCE & SERVICE AGREEMENTS………………………………………….......................... 75

SECTION 16 – WEB BASED PRODUCTS AND SERVICES ....................................................................................................................... 76

CERTIFICATION……………………..…………………………………………………………………………………………………...……77

SIGNATURE PAGE, DEVIATION OR COMPLIANCE NOTATION & FELONY NOTIFICATION ............................. 78

Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net/purchasing

Proposal No: ETC 23022C

Proposal On: Microcomputers, Peripherals,

Office, Equipment and Software Products

Proposal Opening: 2:00 PM June 4, 2026

Page 4 of 78

Company: ___________________________________________________________________

===========================================================================

Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net/purchasing

Proposal No: ETC 23022C

Proposal On: Microcomputers, Peripherals,

Office, Equipment and Software Products

Proposal Opening: 2:00 PM June 4, 2026

Page 5 of 78

Company: ___________________________________________________________________

===========================================================================

IMPORTANT INFORMATION FOR

COMPLETION OF PROPOSAL

• SIGNATURE PAGE, DEVIATION OR COMPLIANCE NOTATION & FELONY NOTIFICATION: (Page 79). All

vendors must complete GENERAL INFORMATION – RESPONDING VENDOR section, ratify with original

signature on appropriate line, and return with proposal or proposal may be considered non-responsive.

• DEVIATION FROM PROPOSAL SPECIFICATIONS: Deviations and exceptions from terms, conditions or

specifications shall be described fully, on the vendor's letterhead, manually signed by vendor or authorized

delegate, and attached to the Proposal. Notice of such attachment must be indicated on the Deviation/Compliance

Section of the proposal document. (Page 80). Vendors must list all specifications for item(s) quoted that may differ

from any specifications/brands listed in proposal.

• In the absence of such statements, the vendor shall be held liable and the proposal will be accepted in strict

compliance with all terms, conditions and specifications. Vendors are cautioned to avoid making deviations and

exceptions to these specifications which may result in rejection of their proposal. The Executive Committee of the

Region 20 Purchasing Cooperative will be the sole judge to determine if deviations are acceptable in meeting the

needs of Region 20 Purchasing Cooperative members.

========================================================================================

Region 20 Purchasing Cooperative is interested in any catalogs available via an Internet website.

What is the Internet address to be used to locate your catalog?

_______________________________________________________________

======================================================================================

Vendor Feedback-

• By April 15th of each year Region 20 Purchasing Cooperative must receive a purchased velocity history

report listing the total dollar volume purchased for all co-op members. The total purchases (in dollars) from

September 1st through March 31st for all member districts must be included. This information will be used to

give Region 20 Purchasing Cooperative, its members and vendors a better picture of our purchasing

environment.

This information should be sent to Jim Metzger at jim.Metzger@esc20.net by April 15th of each year.

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services

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