Project Information

Bid Title

Window Preservation and Restoration Workshop

Issuing Agency

City of Greenville

Location

North Carolina

Published Date

Nov 21, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-26-04A

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Window Preservation and Restoration Workshop

• Department: Planning and Development Services
• RFP Number: 25-26-04A
• Start Date: 11/21/2025 5:00 PM
• Close Date: 12/12/2025 12:00 PM

Window Preservation and Restoration Workshop

Deadline: December 12, 2025 at 12:00 p.m.

The Planning and Development Services Department is accepting proposals for the Window Preservation and Restoration Workshop project. Question about this proposal should be directed to Chantae Gooby, Chief Planner, at (252) 329-4507 or by email at cgooby@greenvillenc.gov .

Attachment Preview

G

Window Preservation and Restoration Workshop

Re-advertisement

Request for Proposal

RFP# 25-26-04A

Proposal Due Date: December 12, 2025 @ Noon Eastern Standard

Time (EST)

Contact Person: Chantae Gooby

Title: Chief Planner

Phone Number: 252-329-4507

Email Address: cgooby@greenvillenc.gov

1

Date: November 21, 2025

Subject: Window Preservation and Restoration Workshop(s) on Behalf of the City of Greenville, North

Carolina

Contact: Chantae Gooby, Project Manager

The City of Greenville (the City) seeks a professional consultant to conduct a public window preservation

and restoration workshop. The workshop will be open to regional preservation commissions and open to

the public. The project can be broken into two workshops should funding and time permit. Qualified

consultants or consulting firms interested in this project are invited to submit a proposal to the project

coordinator listed above by the deadline listed above. This RFP is being re-advertised to extend the time

for the workshop to be held. The time has been extended to allow the workshop to occur between

January 5, 2026 through February 20, 2026. Only one workshop is required.

Sealed proposals endorsed Window Preservation and Restoration Workshop to be furnished to the

City of Greenville (the “City”) will be received by the Planning and Development Services at 201 W. 5th

Street, Greenville, NC or the following Drop Box Address:

https://www.dropbox.com/request/dtQOJq0tC3jq49lnfdRN until December 12, 2025 at Noon Eastern

Standard Time (EST). The City reserves the right to reject any or all proposals.

This RFP outlines a description of the services sought and the documents interested firms must submit

plainly marked with the Proposal number and service description as follows:

Request for Proposals

Attention: Chantae Gooby

[Name of Company Submitting Proposal]

Window Preservation and Restoration Workshop

RFP# 25-26-04A

Proposals are limited to ten (10) pages (not inclusive of the cover letter or appendices) and shall be

typed on 8 ½” x 11” sheets, single spaced, one sided. Proposals containing more than ten (10) pages

will not be considered.

Proposals submitted after this deadline or to any location other than that listed above will not be

considered. Firms submitting fewer copies than required will not be considered.

Written questions concerning this RFP may be submitted until 5:00 PM Eastern Standard Time

(EST), Friday, November 28, 2025, to Chantae Gooby, Chief Planner by email only at

cgooby@greenvillenc.gov. All questions with written responses will be placed online at the City’s

website. Please insert RFP# 25-26-04A in the subject line.

2

SECTION ONE

GENERAL INSTRUCTIONS

1. READ, REVIEW AND COMPLY: It shall be the Vendor’s responsibility to read this entire document,

review all enclosures and attachments, and any addenda thereto, and comply with all

requirements specified herein, regardless of whether appearing in these Instructions to Vendors or

elsewhere in this RFP document.

2. LATE PROPOSALS: Late proposals, regardless of cause, will not be opened or considered, and

will automatically be disqualified from further consideration. It shall be the Vendor’s sole

responsibility to ensure delivery at the designated office by the designated time.

3. ACCEPTANCE AND REJECTION: The City reserves the right to reject any and all proposals, to

waive any informality in proposals and, unless otherwise specified by the Vendor, to accept any

item in the proposal.

4. WITHDRAWAL OF PROPOSAL: No proposal may be changed or withdrawn after the time of the

proposal due date. Any modifications or withdrawals requested before this time shall be

acceptable only when such request is made in writing to the Financial Services Manager.

5. CONFLICT OF INTEREST: Each proposer shall affirm that no official or employee of the City of

Greenville is directly or indirectly interested in this proposal for any reason of personal gain.

6. LOCAL PREFERENCE: The City of Greenville has adopted a Local Preference Policy, Resolution

No. 056-13, and a Professional and other Services Policy, Resolution No. 057-13 that may pertain

to this project. For more information, please see the City of Greenville’s webpage at

https://www.greenvillenc.gov/government/financial-services/purchasing.

7. TAXES: Sales taxes may be listed on the proposal, but as a separate item. No charge will be

allowed for Federal Excise and Transportation tax from which the City is exempt.

8. CITY RIGHTS AND OPTIONS: The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this RFP at any time.

• To cancel this RFP with or without the substitution of another RFP.

• To take any action affecting this RFP, this RFP process, or the Services subject to this RFP

that would be in the best interests of the City.

• To issue additional requests for information or clarification from Offerors or to allow

corrections of errors or omissions.

• Torequire one or more Service Providers to supplement, clarify or provide additional

information in order for the City to evaluate the Responses submitted.

3

• To negotiate a contract with a Service Provider based on the information provided in

response to this RFP.

9. PUBLIC RECORDS: Any material submitted in response to this solicitation will become a “public

record.” Proposers must claim any applicable exemptions to disclosure provided by law in their

response to this RFP. Proposers must identify materials to be protected and must state the

reasons why such exclusion from public disclosure is necessary and legal. The City reserves the

right to make all final determination(s) of the applicability of North Carolina General Statutes § 132-

1.2, Confidential Information.

10. ACCURACY OF SOLICITATION AND RELATED DOCUMENTS: Each Company must

independently evaluate all information provided by the City. The City makes no representations or

warranties regarding any information presented in this RFP, or otherwise made available during this

procurement process, and assumes no responsibility for conclusions or interpretations derived

from such information. In addition, the City will not be bound by or be responsible for any

explanation or conclusions regarding this RFP or any related documents other than those provided

by an addendum issued by the City. Companies may not rely on any oral statement by the City or

its agents, advisors, or consultants. If a Company identifies potential errors or omissions in this

RFP or any other related documents, the Company should immediately notify the City of such

potential discrepancy in writing. The City may issue a written addendum if the City determines

clarification necessary. Each Company requesting an interpretation will be responsible for

delivering such requests to the City's designated representative as directed in RFP Section Two.

11. EXPENSE OF SUBMITTAL PREPARATION: The City accepts no liability, and Companies will have

no actionable claims, for reimbursement of any costs or expenses incurred in participating in this

solicitation process. This includes expenses and costs related to Proposal submission,

submission of written questions, attendance at pre-proposal meetings or evaluation interviews,

contract negotiations, or activities required for contract execution.

12. PROPOSAL BINDING: This proposal is binding for a period of ninety (90) days.

SECTION TWO

PROPOSAL

1. INTRODUCTION

The City is asking for proposals from a qualified consultant in response to the specifications outlined in

this request to provide a workshop to teach the fundamentals of repairing historic windows, their

anatomy, and why they’re worth preserving.

2. BACKGROUND

The City of Greenville, NC, has been awarded a federal Historic Preservation Fund grant for Certified

Local Governments (CLG) from the National Park Service in the amount of $5,000 to conduct the

4

workshop. The grant will be administered through the North Carolina Historic Preservation Office (HPO)

of the North Carolina Department of Natural and Cultural Resources.

3. DESCRIPTION OF SERVICES (SCOPE OF WORK)

A. GOALS/OBJECTIVES

The project will be accomplished under the supervision of the HPO, Department of Natural and

Cultural Resources. The HPO supervisory staff and the consultant will meet 36 CFR 61

qualifications. The workshop will follow The Secretary of the Interior’s Standards and National Park

Service (NPS) Technical Preservation Brief 9 The Repair of Historic Wooden Windows

https://www.nps.gov/orgs/1739/upload/preservation-brief-09-wood-windows.pdf and, if

addressed, Technical Preservation Brief 13 The Repair and Thermal Upgrading of Historic Steel

Windows https://www.nps.gov/orgs/1739/upload/preservation-brief-13-steel-windows.pdf.

B. EXPECTED DELIVERABLES

The following deliverables are expected to be provided by the CONSULTANT:

• Provide a public workshop to teach the fundamentals of repairing historic windows, their

anatomy, and why they’re worth preserving.

• Provide presentation materials and any exhibits.

The following deliverables are expected to be provided by CITY STAFF:

• Designate a project coordinator to serve as the liaison between the City and consultant.

• Assist with coordinating workshop date(s) and time(s).

• Develop and publish notification and advertising for project.

• Secure a workshop location(s).

4. TERMS OF AGREEMENT:

The proposed workshop(s) should be held between January 5, 2026 through February 20, 2026. Specific

date(s) and time(s) can be established prior to contract execution. City staff will secure the meeting

space and provide public notifications. All work shall be completed within three (3) months from the date

of an approved contract.

5. PROJECT BUDGET/PAYMENT:

The total project budget is $5,000, funded by a federal Historic Preservation Fund grant for CLGs, and

assistance with the program from staff at the City of Greenville. The budget covers consultant salaries

and fees, as well as travel, and all other project expenses on a “not to exceed” basis.

5

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561720Janitorial Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.