Project Information

Bid Title

Concessionaire Services at Hartman Park

Issuing Agency

City of Redmond

Location

Washington

Published Date

Jan 7, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 10888-26

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 10888-26
Bid Title:	Concessionaire Services at Hartman Park
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: Click Here to Submit Proposal DocuSign Proposal Submittal Instructions The City of Redmond is soliciting proposals from licensed Concessionaires interested in providing seasonal food and non-alcoholic beverage concession services at Jonathan Hartman Park. Optional Pre-Bid “Walk-Thru” Meeting: January 22, 2026 at 11:00 to 12:00 PM Please RSVP to Katia Matuzova at For security reasons, you must enable JavaScript to view this E-mail address. Questions are due by 1/23/2026 at 2:00 PM Publication Date/Time: 1/7/2026 2:00 PM Closing Date/Time: 1/28/2026 2:00 PM Contact Person: Katia Matuzova Senior Purchasing Agent Email: [email protected] Tel: 425-556-2250 Related Documents: RFP 10888-26 Concessionaire Services at Hartman Park RFP 10888-26 Attachment A, Hartman Park Map RFP 10888-26 Attachment B, Concession Evaluation Criteria and Policy RFP 10888-26 Attachment C, Concessionaire Agreement RFP 10888-26 Attachment D, Option for Renewal

Attachment Preview

City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

RFP 10888-26

Request for Proposals

Concessionaire Services at Hartman Park

The City of Redmond is soliciting proposals from licensed Concessionaires interested in

providing seasonal food and non-alcoholic beverage concession services at Jonathan Hartman

Park.

Posting Date: January 7, 2026

Optional Pre-Bid “Walk-Thru” Meeting: January 22, 2026

Proposals Due: January 28, 2026, at 2:00PM PST

The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the above

referenced Request for Proposals (RFP).

Background

The City of Redmond, Parks & Recreation Department operates Jonathan Hartman Park (“Hartman Park”)

located at 17300 NE 104th Street, Redmond, WA 98052. The City is seeking a licensed, qualified

Concessionaire to provide annual food service concession within the park’s Upper Little League Fields 1-4

Concession Building (see Attachment A, Map of Hartman Park), during the Redmond Little League Regular

Season, All City Tournament, Summer Ball, and District and State Tournaments. Hartman Park is open 365

days a year, with the Hartman Park Little League Plaza open annually from late March through late August,

averaging between 300 and 400 park visits each day, and the Redmond Little League Associations host

approximately 700 games and practices yearly with over 1,000 participants.

Scope of Work

I. The scope of work includes the following:

A. The purpose of this program is to provide selected food and non-alcoholic beverage services at

Hartman Park during the summer season, within the following established park hours:

• Monday – Fridays, 5:00 p.m. – 9:00 p.m.

• Saturdays, 8:00 a.m. – 9:00 p.m.

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The concessionaire will be required to communicate with the field scheduler for updates on

game schedules and rainouts. Concessions are expected to be open and operating when games

are on the fields.

B. The City will not provide any cooking equipment (fryer, cooktop, ventilation hoods, etc.) but will

provide sinks, drains, and power up to 3 designated 30A 240v plugs and 3 designated 20A 120v

plugs.

C. Concessionaire will be responsible for supplying necessary cooking equipment, refrigeration

equipment, preparation tables, etc. – please note that these items may remain on-site throughout

the contracted term. Storage of materials, equipment and supplies can be accommodated within

the Concession Building. Concessionaires are responsible for securing their own goods and

equipment. Everything stored is at the risk of the concessionaire. No food items may remain in

the building during the off-season.

D. The City will maintain the exterior of the Concession Building. Concessionaire shall maintain all

equipment & small wares used in the performance of its duties. The replacement of City-owned

assets and maintenance/repairs of City-owned assets shall be the responsibility of the City. If the

replacement is due to unusual wear, neglect, or negligence by the Concessionaire,

Concessionaire will pay for such replacement. The City shall be notified promptly of any needed

repair of a City-owned asset.

E. Concessionaire will be responsible for litter/garbage pick-up around the site at the close of each

day, using City-provided receptacles. The concessionaire must also wipe down all surfaces and

store any food at the end of each day of business.

F. Concessionaire will be responsible for returning the site/equipment to satisfactory condition at

the end of each season.

G. Inspection of the site will be conducted no less than annually by the City. Concessionaire will

coordinate with the City’s Parks & Recreation staff to schedule inspections. King County violations

during inspections shall be reported to the City's Parks & Recreation Management in writing with

a copy of the inspection report.

H. The selected Concessionaire will be issued a key for the Concession Building. The key is to be

used for business purposes only and Concessionaire will agree not to share, loan or duplicate

the key. Concessionaire shall promptly notify the City in the event the key is lost/stolen and will

be responsible for its replacement cost. Concessionaire will return the key by the end of each

season.

I. Restrictions:

1) No gas, coal, charcoal, or similar portable cooking equipment is permitted inside or outside

RFP 10888-26 Concessionaire Services at Hartman Park

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the concession without prior approval from the City.

2) Concessionaire must supply any appropriate fire extinguisher(s) and related equipment for

concession use and application.

3) No vending machines may be installed by the Concessionaire under this agreement.

4) No tobacco or alcoholic beverages may be sold in the park.

5) No selling seeds (sunflower, etc.), peanuts, popcorn or kettle corn.

6) No signage is to be posted in or around the park (however, a portable sandwich board may

be placed and removed daily next to the concession booth/unit).

7) No micro-litter (Styrofoam containers, juice boxes with straws, etc.) may be used.

8) No items in glass containers may be sold.

9) All condiments must be in plastic squeeze or pump containers.

10) No playing of music or loudspeaker announcements.

11) Concessionaire is not allowed to drive inside the park without prior approval and assistance

from the City’s Parks & Recreation staff.

12) Unless approved the City, concession services shall be limited to identified site at all times.

J. Public restroom facilities are available at the park during park hours.

II. Assumptions:

A. Concessionaire shall provide services of the highest quality and dependability.

B. Concessionaire services are to comply with all applicable federal and state laws & regulations

related to the sale(s) of concession goods, City ordinances (including Redmond Municipal Code,

Chapter 9.31) and Redmond Parks Department policies.

C. Concessionaire will have the non-exclusive right and responsibility to provide concession

services at Hartman Park from late March through late August annually (the contract will begin

when the Redmond Little League Regular Season begins in late March, and the contract will end

in late August).

D. Concessionaire will be responsible to negotiate their own independent agreement(s) with their

own staff/employees.

E. Concessionaire understands that the work to be performed under an agreement with the City

may involve Concessionaire’s personnel having unsupervised access to children under sixteen

years of age, developmentally disabled persons, or vulnerable adults, as those terms are defined

in RCW 43.43.830. Concessionaire shall be responsible for the conduction of background checks

on all of its staff/employees and shall be prepared to provide proof of such, upon request by the

City. The background check(s) shall be adequate such that Concessionaire can certify that none

of its personnel who will or may be given such access shall have:

1) Been convicted of any offense against children or other persons, as defined in RCW

RFP 10888-26 Concessionaire Services at Hartman Park

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43.43.830; or

2) Been convicted of any crimes related to financial exploitation, where the victim was a

vulnerable adult, as defined in RCW 43.43.830; or

3) Been adjudicated in any civil action to have committed child abuse, as defined in RCW

43.43.830; or

4) Had a disciplinary board final decision rendered against them or has been convicted of

criminal charges associated with a disciplinary board final decision, as defined in RCW

43.43.830.

III. Licenses and permits:

Concessionaire is required to have the following licenses:

• Concessionaire must be licensed to operate a concession operation in the State of Washington.

• Concessionaire must possess a Redmond Business License as a requirement for performing these

services.

Concessionaire is required to have the following permits:

• Concession permits from the City are required for seasonal, yearly and one-time Concessionaires

that sell food, beverage, services or other products in the City’s parks and facilities. Concessionaires

may include but are not limited to buildings, mobile vehicles, carts, vans and trailers.

• Food Handlers Permit; all employees or volunteers must be approved to handle/serve food.

• King County Department of Health Permit (if applicable).

IV. Payments:

Concessionaire will pay the City concessionaire fees every month at the rate of 10% of their gross sales.

• Concessionaire payment will be due by the 5th of each month, for the previous month’s sales.

• Late fees may apply if payment is received after the 10th of the month.

• Concessionaires will be required to complete a daily sales tracking report, to be submitted on a City-

provided standard form.

• Concessionaire must submit the sales tracking report with their monthly payments.

V. Proposals should demonstrate the following:

• Explain how the proposed services meet the City’s Parks & Recreation Concession Policy

requirements (see Attachment B, Concession Evaluation Criteria and Policy).

• Offer high quality food and beverages.

• Provide competitive pricing for food and beverages.

• Provide examples of past experience/performance with other public or private entities.

Term

The City anticipates having a program in place for implementation and operation, from late March through

late August annually. The City intends to enter into an initial two-year agreement, with two (2) optional,

consecutive two-year renewal terms, for a potential maximum total term of six (6) years (see Attachment D,

Option for Renewal), provided that Concessionaire is in compliance with the terms and conditions of the

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contract. The City reserves the right to cancel this contract at any time, upon fifteen (15) days written notice

to Concessionaire.

Proposed Timeline

The following table outlines the anticipated schedule for this RFP process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

RFP Announced

Optional Pre-Bid “Walk Thru” Meeting

Proposals Due

Evaluation of Proposals

Interviews (optional at City discretion)

Concessionaire Selected and Contract Developed

Date

1/7/2026

1/22/2026 at 11:00 – 12:00 PM

1/28/2026 by 2:00 PM

January - February 2026

February 2026

By Early March 2026

Proposal Due Date/Time

Wednesday January 28th, 2026, at 2:00 PM (PST). The City must receive proposals no later than said

date and time.

Proposal Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this RFP on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted proposals no later than said date and time.

Responses received after such time will be returned unopened. By submitting a proposal, respondents

acknowledge their satisfaction as to the size, scope, and location of the work to be performed.

Response Requirements & Format

All costs for developing a response to this RFP are the obligation of the respondent and are not

chargeable to the City. The respondent must bear all costs associated with the preparation of the

submittal and of any oral presentation requested by the City. All responses and accompanying

documentation will become property of the City and will not be returned. Proposals may be withdrawn at

any time prior to the published close date, provided notification is received in writing to the below listed

City agent(s). Proposals cannot be withdrawn after the published close date.

Proposals must include all information requested and meet all specifications and requirements outlined

in this RFP. The following submittals must be part of your proposal; if any are not included, your proposal

may be judged as non-responsive. A committee will evaluate the submitted proposals. During the

evaluation process, the City reserves the right to request additional information or clarification from firms

responding to this RFP.

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Commodity Codes

• NAICS 721211RV (Recreational Vehicle) Parks and Campgrounds

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