Project Information

Bid Title

RFB Ductless Heat Pump Installation

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

Apr 28, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	RFB Ductless Heat Pump Installation
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: The Quinault Housing Authority seeks an HVAC contractor to install a heating system in two homes. Electrical work must be performed by a licensed electrician. Site visits will be required to determine the best way to heat/cool the area needed and to view actual site conditions. SEE RELATED DOCUMENT BELOW Publication Date/Time: 4/28/2026 12:00 AM Closing Date/Time: 5/13/2026 4:30 PM Contact Person: Bids received until 5/13/2026 at 4:30pm by email to jtottie@quinault.org Jeff Tottie Procurement Compliance Coordinator Quinault Housing Authority Related Documents: Project FY26-20 RFB

Attachment Preview

Quinault Housing Authority

P.O. BOX 160 | Taholah, WA 98587

(360) 276-4320 | FAX (360) 276-4778 | 1-888-891-0017

Project FY26-20

Request for Bids

Ductless Heat Pump Installation

The Quinault Housing Authority seeks an HVAC contractor to install a heating system in two

homes.

Electrical work must be performed by a licensed electrician.

Site visits will be required to determine the best way to heat/cool the area needed and to view

actual site conditions.

708 Cuitan – Install ductless heat pump.

1414 Aalis – Install ductless heat pump and replace “Octopus” ventilation assembly.

I. Indian Preference (20 pts)

The Quinault Indian Nation has enacted a TERO Ordinance governing Indian Preference,

and the Quinault Housing Authority has adopted an Indian Preference Policy, set forth in

section 3000.10 of the QHA Procurement Policy. To the greatest extent feasible,

preference shall be given to Indian organizations and Indian-Owned economic enterprises

in the award of all contracts and subcontracts.

A. An Indian, Indian –Owned economic enterprise or Indian organization is eligible for

Indian Preference (15 points)

B. Proposals shall include a statement describing how you will provide for Indian

preference in subcontracting, training and employment in this contract, including

the number or percentage of Indians to be employed and trained, in accordance

with Section 3000.10 of the QHA Procurement Policy. All proposals must include

this statement. (5 points)

II. Price (60 pts)

Provide total cost to complete the project.

III. Experience (20 pts)

Include a statement of experience performing similar work, include any experience working for

housing authorities or Native American organizations.

If you do not have experience performing this type of work for QHA please include references

of recent similar jobs that you have completed with a similar scope of work.

Other provisions

• The contractor selected must have all required insurance, including worker’s

compensation, general liability insurance of not less than $500,000.00 per occurrence

and $100,000.00 aggregate.

• Contractor selected will be required to complete a TERO compliance plan and pay the

1.75% TERO fee; per QTC 97.03.040 (d) the TERO fee cannot be included in the bid price.

The contractor will be required to follow all TERO regulations; including hiring from the

TERO hall.

• Project is subject to Tribally determined wage rate.

• Contractor will be required to possess a QIN business license.

• All proposals must include the name of all owners of the company.

• All proposals must include a completed Form HUD 5369C

• The contractor selected must submit a W-9 if QHA has not worked with you before.

• Unless contractor is a sole proprietorship Workman’s Compensation coverage will be

required.

• As a housing authority in Washington State QHA is exempt from all taxes.

• Permit to be obtained by the contractor.

• To the greatest extent practicable preference shall be given for the use of materials

produced in the United States.

• If the total contract price is $25,000 or higher, a 5% bid bond must accompany the bid.

• The selected contractor will be required to submit a fully executed Performance Bond for

100% of the contract price within 10 days of award notice

• The selected contractor will be required to submit a fully executed Payment Bond for

100% of the contract price within 10 days of award notice

Bids received until 5/13/2026 at 4:30pm by email to jtottie@quinault.org

Jeff Tottie

Procurement Compliance Coordinator

Quinault Housing Authority

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.