Project Information

Bid Title

R.F.P. Commission on Aging (Hersey) Air Conditioning System

Issuing Agency

Oceola township

Location

Michigan

Published Date

Apr 9, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

R.F.P. Commission on Aging (Hersey) Air Conditioning System:
Osceola County, Michigan, is requesting Sealed Bids for an Air Conditioning System for the Commission on Aging building in Hersey.

Sealed Bids Due: April 30, 2026 at 2:00 p.m.
Bids will be opened at 2:10 p.m.

Click here to review the complete R.F.P.

Attachment Preview

COUNTY ADMINISTRATOR’S OFFICE

Tim Ladd, Administrator/Controller

Osceola County Administration Building

602 W. Upton Avenue, Reed City, MI 49677

(231) 832-6196; (231) 832-6197 Fax

oscadmin@osceolacountymi.gov

REQUEST FOR PROPOSAL (R.F.P.)

FOR PROFESSIONAL CONSTRUCTION SERVICES

(Air Conditioning Installation)

April 7, 2026

Osceola County is circulating this Request for Proposal (R.F.P.) to solicit proposals from qualified firms to

provide complete Design-Build construction services for the design, furnishing, and installation of a fully

operational air conditioning system at the Commission on Aging Senior Center in Hersey, Michigan. This is

intended to be a turnkey project resulting in a fully functioning and operational cooling system.

Sealed Proposals: Perspective consultants will deliver two ( 2 ) copies, the original and one (1) copy,

to the following address:

Osceola County Administrator/Controller’s Office

602 W. Upton Ave.

Reed City, MI 49677

Due Date: April 30, 2026 at 2:00 p.m.

Proposals received after the above cited time will be considered a late proposal and are not

acceptable unless waived by the County Administrator/Controller.

• Please use an envelope clearly marked R.F.P. for AIR CONDITIONING

• Please direct questions regarding this R.F.P. to Justin Halladay, C.O.A. Director, at (231)

734-5559 or jhalladay@osceolacoa.org & Tim Ladd, County Administrator/Controller,

at (231) 832-6196 or oscadmin@osceolacountymi.gov

Thank you for your interest.

2

Project History:

The Osceola County Commission on Aging Senior Center, located in Hersey, Michigan, is a former elementary school

constructed in 1963. The facility does not currently have air conditioning and has never had a centralized cooling system.

The County intends to install a permanent, reliable, and energy-efficient air conditioning system capable of adequately cooling

the facility to meet the needs of senior citizens and staff during warm weather conditions.

Scope of Project:

Osceola County is requesting proposals from qualified Design-Build contractors to provide all professional design services,

labor, materials, equipment, permits, supervision, and related services necessary to deliver a complete and operational air

conditioning system.

The County is open to multiple system approaches, including but not limited to:

•

Centralized rooftop unit(s) utilizing ductwork

•

Ground-mounted central system(s) utilizing ductwork

•

Individual exterior-mounted split or mini-split systems serving separate rooms

•

Hybrid systems or other cost-effective and energy-efficient solutions

Primary considerations are total project cost, system performance and reliability, and long-term operating and maintenance

considerations.

The project will include, but is not limited to, the following:

•

Site visit and field verification of existing conditions

•

Load calculations and system sizing

•

Electrical capacity evaluation and required upgrades

•

Structural considerations for rooftop or ground-mounted equipment

•

Ductwork design (if applicable)

•

Condensate management

•

Thermostat/control systems

•

All necessary permits and inspections

•

All labor and materials required for complete installation

•

System startup, testing, and commissioning

•

Training of County staff on system operation

•

Cleanup and restoration of disturbed areas

The awarded will be expected to meet with the Commission on Aging Director, County Administrator/Controller and the

Chairman of the Osceola County Board of Commissioners to present a draft report prior to a final report to be presented to

the Osceola County Board of Commissioners.

The awarded is expected to present a final report and recommendation to the Osceola County Board of Commissioners.

Project Tentative Schedule:

Issuance of R.F.P. - April 7, 2026

R.F.P. Due to County Administrator/Controller - April 30, 2026 at 2:00 p.m.

Selection of Construction Consultant - May 5, 2026

Finalized Report Presented to Osceola County Board of Commissioners - May 19, 2026

3

Selection Process:

The Osceola County Board of Commissioners will review the submitted proposals with selection based upon, but not limited

to, the following factors:

•

Total Lump Sum Bid (submitted on separate required Bid Sheet)

•

Cost breakdown clarity and completeness

•

Experience with similar HVAC Design-Build projects

•

Experience with public or institutional facilities

•

Proposed system approach and understanding of the building

•

Qualifications and licensing of assigned personnel

•

Estimated project timeline

Cost will be a primary factor; however, the County reserves the right to award to the proposal deemed most advantageous

considering cost, performance, qualifications, and long-term value.

Proposal Specifications:

Respondents are asked to submit concise proposals describing their capacity to manage projects and their experience with

similar projects. The proposal shall include the following information:

Business Organization - This section shall include the individual or firm’s name, areas of expertise, and a brief history

of the business, size, office locations, and business addresses. The name, address, and telephone number of a contact

person and/or prospective project manager regarding the proposal shall be included. If sub-contractors are being

utilized, similar information should be included for all sub-contractors.

Experience and Capabilities - The contractor shall describe relevant qualifications of the business and experience with

similar projects. Consultants may provide samples of work done in other communities in an appendix or through a

web link.

Project Approach - The contractor shall describe the approach to the proposed project, the method of conducting the

work, and the proposed outcome(s) of the project.

Cost - The contractor shall provide an hourly rate schedule and an estimated number of hours to complete the

proposed project. Estimated hours to be spent on specific tasks should be broken out to the greatest extent

practicable. If hours are to be billed at different rates, a breakdown of hours per wage rate shall be provided.

Licensing and Insurance:

The contractor shall be licensed in the appropriate fields that would apply to this contract. The consultant shall maintain

professional liability, comprehensive general liability, automotive liability, and workers compensation insurance at levels

required by State Statute.

Submittal Requirements:

In total, two (2) copies of the Submittals, including attachments, are required. The attached “Proposal Submission Form”

MUST also be filled out in completion and included with the proposal.

Perspective consultants will deliver both SEALED copies to the following address:

Osceola County Administration Office

602 W. Upton Ave.

Reed City, MI 49677

By April 30, 2026 at 2:00 p.m.

The proposals will remain sealed until the proposal opening on April 30, 2026 at 2:10 p.m. at the Osceola County

Administration Office.

4

Please use an envelope clearly marked “R.F.P. for Air Conditioning”.

Please direct procedural questions regarding this R.F.P. to Tim Ladd, County Administrator/Controller, at (231) 832-6196

or oscadmin@osceolacountymi.gov.

Thank you for your interest.

5

Proposal Submission Form

Osceola County

Commission on Aging Senior Center

R.F.P. Air Conditioning System

For the Osceola County Commission on Aging Senior Center in Hersey, MI, the vendor has reviewed the Request for Proposals

(R.F.P.) for Air Conditioning specifications and submits the following:

PROPOSAL TOTAL:

Proposal total must be on a County form in a sealed envelope and clearly marked "R.F.P. for A i r C o nd i t i o ni ng

System" and is due by 2:00 p.m. on April 30, 2026. No late proposals will be accepted unless waived by the County

Administrator/Controller.

No Vendor may withdraw a Proposal within 90 days of the Proposal Due Date.

Osceola County reserves the right to accept or reject any or all Proposals, in whole or in part, and to waive irregularities

in any proposal in the interest of the County.

General and Professional Liability Insurance Certificates must be provided to the County upon award of a project.

CONTACT PERSON: ____________________________________________________

COMPANY NAME: ____________________________________________________

ADDRESS:

_____________________________________________________

_____________________________________________________

TELEPHONE:

_________________________________________________________

DATE:

_________________________________________________________

SIGNATURE:

_________________________________________________________

EMAIL ADDRESS: _________________________________________________________

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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