Project Information

Bid Title

Bid 1895 - Janitorial Supplies 2026-2027

Issuing Agency

St. Tammany Parish Public Schools

Location

Louisiana

Published Date

Apr 22, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid 1895

Original Source

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Bid Documents

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Project Description

Bid 1895 - Janitorial Supplies 2026-2027

May 8 2026 2 : 00 PM

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View Bid Specifications

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ST. TAMMANY PARISH SCHOOL BOARD

COVINGTON, LOUISIANA

The St. Tammany Parish School Board will receive sealed bids until 2:00 p.m. on Thursday,

May 8, 2026, for Janitorial Supplies in accordance with the following instructions and attached

specifications and bid form.

1. Bids shall be submitted on the attached bid form. Bids shall be sealed in an envelope

clearly marked on the outside, BID # 1895 - JANITORIAL SUPPLIES - MAY 8, 2026.

Bids submitted without this form will be considered non-responsive. Bid may not be

withdrawn for at least thirty (30) days following the scheduled closing time for receipt of

bids.

2. All bids shall be received by the St. Tammany Parish School Board Office located at 321

N. Theard Street, Covington, LA 70433 by one of the methods below. Any bids arriving

after this date and time or not in the proper location or format will be returned unopened to

the proposers.

3. Bids may be sent via registered or certified mail, UPS or FedEx with a return receipt

requested, hand delivered, or submitted electronically.

4. Alternatively, proposals may be submitted electronically at www.centralbidding.com.

5. You may find related bid materials including detailed specifications necessary to complete

your bid at www.centralbidding.com and/or www.stpsb.org/bids.

6. Bids on any item shall include a unit price and total price. If there is any discrepancy

between the unit price and the total price extension, the unit price shall be considered

binding and the total price will be adjusted accordingly.

7. All prices shall include transportation charges to the St. Tammany Parish School Board

Slidell Support Facility, 100 Stone Road, Slidell, Louisiana 70460. Prices on this bid must

be good through June 30, 2027.

8. Bidders may bid on the entire list of supplies or any individual item or any combination of

items, other than those specified on the bid form. All bids shall include the brand name

and stock/model/item number of the item being bid.

9. Any deviations from specifications, including chemical or material content, size or weight,

number of items per case or carton, volume per container or package, etc., shall be clearly

indicated on bid form.

10. All bids shall be accompanied by a bid security in the form of a bid bond, certified check,

cashier's check or money order in the amount of five percent (5%) of the total amount of

the bid. Bids will not be considered unless the correct bid security is attached.

11. If submitting a bid electronically, then bid security must be in the form of an original,

valid fully executed bid bond and be included in your bid submittal. The STPSB must

be able to verity the validity of the bond within 72 hours. If bonding company cannot

validate within this timeframe, bid may be awarded to next lowest responsive bidder.

Cashiers' check, certified check or money order will not be accepted for an electronic bid.

Failure to comply will cause your bid to be non-responsive.

12. A Performance Bond in the total amount of the order(s) will be required from the successful

bidder(s) prior to placing an order, if the amount to be purchased exceeds $1,000.00.

13. If bidding items other than as specified, bidder shall include catalog cuts and descriptive

literature with the bid item number clearly marked/labeled on each sheet for identification

purposes. This information should be included in the bid response with the completed bid

form.

14. Samples are required on items only if bidding an item stock # that is not specified on the

bid form. Vendor must contact Dale Roark, dale.roark@stpsb.org or (985) 966-3044, to

schedule an appointment to drop off sample(s). All samples shall be delivered to the

Slidell Support Facility, 100 Stone Road, Slidell, Louisiana 70460 no later than the

scheduled time for opening bids. All samples shall be labeled to show the name brand,

bid item number, manufacturer and bidder. Bidders will be notified when samples can be

picked up after evaluation. Failure to submit samples and catalog cuts may be sole cause

for rejection of bid. Material Safety Data Sheets are required for each chemical product

bid. The chemicals shall be contained in compatible, stable packaging which bears a batch

number which will permit identification of the date, time, and location of the manufacture

of that specific batch of product.

15. Quantities listed on this bid will be ordered between July 1,2026 and June 30, 2027. The

quantities on the bid form are estimates and represent estimated requirements for the entire

year. Due to lack of storage, orders will be placed on an "as needed" basis. Items bid with

minimum order quantities will not be considered.

16. Bids may also be submitted electronically at www.centralbidding.com. If submitting

electronically, all attachments, A-F, must be fully executed and included with your

submittal. Also, the original fully executed Affidavit of Compliance (Attachment C) form

must be received in our office prior to award. Please submit it no later than 2:00 PM on

May 8, 2026. Failure to comply will cause your bid to be non-responsive.

17. Delivery is to be Freight on Board (FOB) destination. The STPSB will not be

responsible for items lost or damaged in transit or additional shipping and/or freight

charges.

18. Sales tax IS NOT to be included in your bid price. St. Tammany Parish School Board is

exempt from sales tax as provided by LA R.S. 47:301 (8). Sales tax exemption only applies

to purchases between St. Tammany Parish School Board and the contractor/vendor. Sales

tax exemption does not apply to purchases made directly by the contractor/vendor to other

companies on behalf of the school board. Those purchases are not sales tax exempt.

19. It is the intent of the specifications to invite bids on high quality merchandise. Mentioning

a brand, manufacturer, and number is done only to establish the standard of quality desired.

It is not the intent to eliminate brands of equal quality but instead to set forth and convey

to prospective bidders the general style, type, character, and quality of the product desired.

20. The School Board reserves the right to select a higher priced item where, in the judgement

of the School Board, such item is of superior quality or design or would be more suitable

for the purpose intended.

21. The School Board may take at random from containers and submit to an accredited

laboratory to determine if the delivered merchandise meets all specification requirements.

If merchandise does not meet the requirements, same will be rejected with supplier being

charged for cost of laboratory analysis. The School Board will purchase materials to

replace those rejected at the market price and the difference will be charged against the

bidder or his bondsman. In the future, bids will not be accepted from supplier delivering

merchandise which has been rejected.

22. The School Board further reserves the right to adjust quantities by increasing or decreasing

and to reject any and all bids.

23. The successful vendor shall furnish a Certificate of Insurance within fifteen (15) calendar

days following award but prior to start of service. Certificate shall provide for 30-day notice

of cancellation, specifically name St. Tammany Parish School Board, its officers, and/or

officials as additional insured, and:

a. Comprehensive General Liability - $1,000,000.00 combined single limit.

Coverage to include premises, operations, contractor's protective liability,

products and completed operation, contractual liability.

b. Comprehensive General Automobile Liability Insurance with minimum limits

of Bodily Injury - Each Person $1,000,000.00, Bodily Injury - Each

Occurrence $1,000,000.00, Property Damage

Each Occurrence

$1,000,000.00. Coverage shall be written to include all owned, non-owned and

hired vehicles.

c. Workers' Compensation - State of Louisiana, Employer's Liability, Statutory

requirements $1,000,000.00. Provide waiver of subrogation in favor of the St.

Tammany Parish School Board.

24. In accordance with Revised Statute 38:2237 A(9), the School Board may reject all

proposals when it is deemed that such action is in the best interest of the School Board.

25. In accordance with LA Revised Statute 38:2252, "Preference is hereby given to materials,

supplies and provisions, produced, manufactured or grown in Louisiana, quality being

equal to articles offered by competitors outside of the state." As bidder you must indicate

on your bid response that you are claiming a preference.

26. Successful bidder(s) must maintain designated account representative to assist with orders,

billing, shipping, incorrect pricing, operations, etc. If representative vacates their position,

successful bidder(s) must assign a new representative and notify the STPSB in writing at

purchasing@stpsb.org within fifteen (15) days of change.

27. Purchase order(s) will be processed for each successful bidder that has been awarded items

on the bid.

28. Invoice(s) must be those of the successful bidder and must show the purchase order

number, complete unit description, quantity ordered, quantity delivered, quantity billed for,

unit price and total amount along with any discontinued and/or unavailable items. Items

being invoiced must match the purchase order. (i.e. unit/item description, quantity

delivered, quantity ordered, unit price)

29. Credits must be applied to original invoice and purchase order must be referenced.

30. Invoice(s) shall be submitted to the St. Tammany Parish School Board, Accounts Payable

Department, 321 North Theard Street, Covington, LA 70433 OR invoices may be emailed

to Accounts.Payable@stpsb.org.

31. Successful bidder must consent to and yield to the exclusive venue and jurisdiction of the

22nd Judicial District Court for the Parish ofSt. Tammany, and waive any and all claims of

entitlement to removal of any case from this jurisdiction, including any removal to any

Federal Court, in connection with any proposal or bid.

32. Questions concerning bid submittal may be directed at the Purchasing Department at

purchasing@stpsb.org or via telephone at (985) 898-3224.

33. Bid opening will be available for public observation at the St Tammany Parish School

Board Office located at 321 N. Theard Street Covington, La 70433 at 2:00 PM Central

Standard Time (CST) on Thursday, May 8, 2026.

Superintendent

ST. TAMANY PARISH SCHOOL BOARD

COVINGTON, LOUISIANA

REQUIRED CONTRACT PROVISIONS

FOR PROCUREMENT CONTRACTS

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Contractors must adhere to the following contract provisions below, if applicable

Environmental Protection-

• Contractor agrees to comply with all applicable standards, orders or regulations issued

pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control

Act as amended (33 U.S.C. 1251-1387).

• Contractor agrees to report each violation to the Federal awarding agency and the Regional

Office of the Environmental Protection Agency.

Contractor will be expected to comply with federal statutes in the Debarment Act and the Anti-

Lobbying Act

Debarment and Suspension Certification (Executive Orders 12549 and 12689)-

• A contract award (see 2 CFR 180.220) must not be made to parties listed on the government

wide exclusions in the System for Award Management (SAM), in accordance with the OMB

guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p.

189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension."

• SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by

agencies, as well as parties declared ineligible under statutory or regulatory authority other than

Executive Order 12549.

• By signing and submitting any bid or proposal for $25,000 or more, the bidder certifies that their

company, any subcontractors, or principals are not suspended or debarred by the general

services administration (GSA) in accordance with the requirements in "audit requirements in

subpart F of the Office of Management and Budget's Uniform Administrative requirements, cost

principles, and audit requirements for federal awards"

Lobbying Certification Byrd Anti-Lobbying Amendment, 31 U.S.C.1352 (as amended)

Contractors must adhere to:

• Contractors that apply or bid for an award exceeding $100,000 must file the required

certification.

• Each tier certifies to the tier above that it will not and has not used Federal appropriated funds

to pay any person or organization for influencing or attempting to influence an officer or

employee of any agency, a member of Congress, officer or employee of Congress, or an

employee of a member of Congress in connection with obtaining any Federal contract, grant or

any other award covered by 31 U.S.C. 1352.

Commodity Codes

• NAICS 561720Janitorial Services

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