Project Information

Bid Title

183 - Catering Services for Wednesday, May 20, 2026

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 27, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

183 - Catering Services for Wednesday, May 20, 2026

File Number: 183
Closing Date: May 7, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Enrique Gonzalez

216-664-3585

egonzalez@clevelandwpc.com

Procurement Folder

159068

RFB No.

RFB 2001 202600000000183

RFB Description

Catering Services for Wednesday, May 20, 2026

RFB Closing Date/Time

May 07, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2001

May 07, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 BREAKFAST Employee Recognition National Public

Work Week

Item Quantity/

UOM

125.00000 /

EA

Event Date

Service

Dates

Catalog

Discount

.

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

**************Please See Attachments for Additional Details & Specifications**************

.

*********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*********

.

Requirements:

1.￿Caterer must be in business for at least one year in order to submit a bid and must be able to provide service as described in the attached

specifications.

2.￿Vendor must provide a copy of a valid vendor license or permit from the State of Ohio per section 5739.17 of the Revised Code.

3.C￿ aterer must own and operate from a legal, local business address and accommodate a site visit of their facility where catering services will

be performed, if requested, prior to any award.

4.￿Indemnification and insurance

a.C￿ aterer must present a copy of current liability insurance at the time of bid submission, and vendor shall keep that insurance effective

during the event period.

5.￿Caterer shall indemnify, defend and hold harmless the City of Cleveland, Ohio, (its officers, agents, and employees) from all claims,

demands, liabilities, loss, suits, causes of action, judgments, costs and expanse, including attorney fees, arising occurring, or allegedly arising

or occurring from personal injury, including death, property damage, including third parties and employees of any party, as a results of

neglect or intentional act of omission by caterer or its agents, employees, subcontractors, or supplies, in performing works or services or

furnishing labor and materials under the contract, if any.

6.￿All invoices shall be typed clearly, and submitted as specifically requested by the Department of Public Utilities.

7.￿The City of Cleveland is not subject to sales taxes per Section 5739.01 (b) (1) O.R.C. Therefore; invoices must not charge sales tax.

.

Ship To:

Vendor Response

Water Pollution Control

Water Pollution Control

12302 Kirby Ave

Cleveland, OH 44108

Unit Price

$

Extension

$

Delivery Days

Day(s)

INVITATION TO BID

(This is not an order.)

Page 2 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Enrique Gonzalez

216-664-3585

egonzalez@clevelandwpc.com

Procurement Folder

159068

RFB No.

RFB 2001 202600000000183

RFB Description

Catering Services for Wednesday, May 20, 2026

RFB Closing Date/Time

May 07, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2001

May 07, 2026 3:00 PM

Group/

Line#

Commodity Description

1 / 2 LUNCH Employee Recognition National Public Work

Week

Item Quantity/

UOM

220.00000 /

EA

Service

Dates

Catalog

Discount

.

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

**************Please See Attachments for Additional Details & Specifications**************

.

*********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*********

.

Requirements:

1.￿Caterer must be in business for at least one year in order to submit a bid and must be able to provide service as described in the attached

specifications.

2.V￿ endor must provide a copy of a valid vendor license or permit from the State of Ohio per section 5739.17 of the Revised Code.

3.￿Caterer must own and operate from a legal, local business address and accommodate a site visit of their facility where catering services will

be performed, if requested, prior to any award.

4.I￿ ndemnification and insurance

a.C￿ aterer must present a copy of current liability insurance at the time of bid submission, and vendor shall keep that insurance effective

during the event period.

5.C￿ aterer shall indemnify, defend and hold harmless the City of Cleveland, Ohio, (its officers, agents, and employees) from all claims,

demands, liabilities, loss, suits, causes of action, judgments, costs and expanse, including attorney fees, arising occurring, or allegedly arising

or occurring from personal injury, including death, property damage, including third parties and employees of any party, as a results of

neglect or intentional act of omission by caterer or its agents, employees, subcontractors, or supplies, in performing works or services or

furnishing labor and materials under the contract, if any.

6.￿All invoices shall be typed clearly, and submitted as specifically requested by the Department of Public Utilities.

7.T￿ he City of Cleveland is not subject to sales taxes per Section 5739.01 (b) (1) O.R.C. Therefore; invoices must not charge sales tax.

.

Ship To:

Water Pollution Control

Water Pollution Control

12302 Kirby Ave

Cleveland, OH 44108

Unit Price

$

Vendor Response

Extension

$

Delivery Days

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Enrique Gonzalez

216-664-3585

egonzalez@clevelandwpc.com

Procurement Folder

159068

RFB Closing Date/Time

May 07, 2026 3:00 PM

RFB No.

RFB 2001 202600000000183

RFB Description

Catering Services for Wednesday, May 20, 2026

Department/Division Public Bid Opening Date/Time

2001

May 07, 2026 3:00 PM

Group/

Line#

Commodity Description

1 / 3 Delivery Charges for Breakfast & Lunch (If Applicable)

Delivery Charges for Breakfast & Lunch (If Applicable)

Ship To:

Water Pollution Control

Water Pollution Control

12302 Kirby Ave

Cleveland, OH 44108

Item Quantity/

UOM

Service

Dates

From

To

Vendor Response

Contract Amount

$

Catalog

Discount

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

INVITATION TO BID

(This is not an order.)

Page 4 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Enrique Gonzalez

216-664-3585

egonzalez@clevelandwpc.com

Procurement Folder

159068

RFB Closing Date/Time

May 07, 2026 3:00 PM

RFB No.

RFB 2001 202600000000183

RFB Description

Catering Services for Wednesday, May 20, 2026

Department/Division Public Bid Opening Date/Time

2001

May 07, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 722320Caterers

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