Project Information

Bid Title

FEMA-Eligible Demolition and Debris Removal Services Request for Proposals

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Feb 13, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

FEMA-Eligible Demolition and Debris Removal Services Request for Proposals

Sponsor: Recovery Office

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 02-13-2026

Closing Date: 03-10-2026

Closing Time: 04:00 PM

Summary

The City of St. Louis is soliciting proposals from qualified contractors to oversee emergency demolitions of vacant and collapsing or collapsed structures damaged beyond repair by the May 16, 2025 tornado.

Preproposal meeting: February 23, 2026 at 10 to 11 AM (CT)
Deadline for Questions: February 25, 2026 at 4 PM (CT)
Answers posted on March 3, 2026

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REQUEST FOR PROPOSALS

FOR

FEMA-ELIGIBLE DEMOLITION

& DEBRIS REMOVAL SERVICES

RFP OPENING DATE: February 13, 2026

RFP CLOSING DATE: March 10, 2026

City of St. Louis

Office of Recovery

1200 Market Street

St. Louis, MO 63103

TABLE OF CONTENTS

I. ESTIMATED SCHEDULE (SUBJECT TO CHANGE)

3

II. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

3

III. CONTACT PERSON & QUESTIONS

4

IV. SUBMISSION & DEADLINE

5

V. SCOPE OF SERVICES & CONTRACTOR REQUIREMENTS

5

VI. METHOD OF CONTRACT AND COMPENSATION

9

VII. REQUIRED PROPOSAL CONTENTS

10

VIII. REVIEW & SELECTION PROCESS

11

IX. PROPOSAL EVALUATION STANDARDS (TOTAL 100 POINTS)

12

X. BONDING REQUIREMENTS

13

XI. RFP TERMS & CONDITIONS

13

XII. OTHER CONTRACT AWARD CONDITIONS

16

A. CONTRACT OBLIGATIONS SUBJECT TO APPROPRIATION

16

B. EARNINGS TAX REQUIREMENTS

16

C. PROHIBITED CONTRACT CLAUSES

16

D. MISSOURI UNAUTHORIZED ALIENS LAW

16

E. LIVING WAGE AND SERVICE CONTRACT PREVAILING WAGE

17

F. PUBLIC RECORDS LAW

17

G. MISSOURI STATUTE - ISRAEL ENGAGEMENT ACTIVITY

17

H. INSURANCE

18

I. TERMINATION RIGHTS

18

XIII. GOVERNING LAW AND VENUE

19

EXHIBIT A: DEMOLITION SPECIFICATIONS

19

EXHIBIT B: EMERGENCY DEMOLITION SPECIFICATIONS

24

EXHIBIT C. HAZARDOUS DEBRIS AND TREE REMOVAL SPECIFICATIONS

29

ATTACHMENT A: QUALIFICATIONS AND SAFETY

32

ATTACHMENT B: PRICING FORM

36

ATTACHMENT C: FEMA-REQUIRED PROVISIONS

41

ATTACHMENT D: TORNADO IMPACT ZONES

49

I. ESTIMATED SCHEDULE (SUBJECT TO CHANGE)

Date

February 13, 2026

February 23, 2026

February 25, 2026

March 3, 2026

March 10, 2026

Activity/Time

Request for Proposal Released

Preproposal meeting at 10:00 AM - 11:00 AM (CT)

https://us06web.zoom.us/j/83081944038

Meeting ID: 830 8194 4038

One tap mobile

+16694449171,,83081944038# US

Join instructions

https://us06web.zoom.us/meetings/83081944038/invitations?signature=_K

KjX4M_g8FCFL5FpoalT6z6K8sbAeJ5CsTWrztELGI

Deadline for Questions by Email to hilljim@stlouis-mo.gov – 4:00 PM (CT)

Answers to Questions Posted Online at https://www.stlouis-

mo.gov/government/procurement/index.cfm#rfp

Due Date of Proposal - NO EXCEPTIONS 4:00 PM (CT)

II. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

On May 16, 2025, a devastating and deadly mile-wide EF-3 tornado produced extensive damage in the

City of St. Louis, affecting over 10,000 homes and businesses across ten square miles, including several

historic and low-income neighborhoods. As many as 50,000 people have been impacted by this disaster.

The City of St. Louis (“City”) is soliciting proposals from qualified contractors from experienced demolition

and asbestos-abatement contractors to oversee emergency demolitions of vacant and collapsing or

collapsed structures damaged beyond repair by the May 16, 2025 tornado and possibly future disaster

and non-disaster-related demolition performed on an as-needed basis. This solicitation is assignable to

all nearby public organizations and local governments in response to the May 2025 tornado, unless

expressly prohibited in this solicitation.

All FEMA-eligible work must comply with applicable federal, state, and local laws, regulations, and

FEMA guidance. In the event that FEMA-ineligible work is assigned, non-disaster and non-FEMA work

shall comply with applicable state and local requirements, and invoices for non-disaster and non-FEMA

work must be submitted separately from those for FEMA-eligible work, ensuring clear distinction between

the two for billing and documentation purposes.

The selected contractor must be ready to commence work within 48 hours of receiving the notice of

intent to award. The contract awarded will operate on a work order basis. The Scope of Work outlined

below provides the baseline requirements that will apply to all work orders.

The intent of this RFP is to award a contract to Respondents who present a detailed proposal conforming

to this RFP that is advantageous to the City regarding cost and other factors considered. The City

reserves the right to award the contract(s) resulting from this RFP to one or more respondents, as

appropriate, to meet the needs of the City.

Hereinafter, organizations interested in submitting a proposal in response to this RFP shall be referred to

as “Contractor”, “Contractors”, “Respondent” or “Respondents”.

Issuing an RFP does not obligate the City of St. Louis to award a contract to any Respondent, nor is the

City of St. Louis liable for any costs incurred by the organizations in the preparation of proposals. Nothing

in this RFP nor in any proposal in response to this RFP is intended to be, nor should anything be

construed, as an offer of engagement. Nor shall the selection of a Respondent be construed as an offer

of engagement unless and until a contract is fully negotiated and fully executed by all parties.

The City reserves the right to reject any and all proposals submitted and to waive any and/or all non-

material irregularities pertaining to the submission of the proposal. Additionally, any and all RFP projects

elements, requirements and schedules are subject to change and modification. The City also reserves

the right to modify, suspend, or terminate at its sole discretion any and all aspect(s) of the RFP process

to obtain further information from any and all Respondents, and to waive any defects as to form or

content of the RFP or any responses by any organization/business. All submitted materials will become

the property of the City, may become public documents at any time during the selection process, and will

become public documents at the conclusion of the selection process. Any and all documents submitted

by the Respondent may become public if and when they are submitted to any advisory or legislative

public body, or pursuant to the Missouri Sunshine Law. By submitting a response to this RFP, each

Respondent acknowledges having read this RFP in its entirety and agrees to all terms and conditions set

out in this RFP.

Respondents may submit amended proposals before the deadline for receipt. Such amended proposals

must be complete replacements for a previous submission and must be clearly identified as such in the

transmittal letter. Respondents are permitted to withdraw their submissions at any time prior to the

deadline for receipt. Respondents must submit a written withdrawal request signed by the Respondent’s

duly Authorized Representative(s) and sent to the contact person below.

III. CONTACT PERSON & QUESTIONS

Please direct all communications and questions regarding the RFP Process to: Jim Hill

(hilljim@stlouis-mo.gov).

Questions regarding the RFP:

● Must reference the RFP page number and section to which it applies.

● Questions should be asked in consecutive order, following the organization of this RFP.

● The issuing department will record questions and provide written responses posted on the City’s

website.

● The issuing department will maintain a list of entities that requested the RFP and provide

question responses to them.

● Questions concerning this RFP must be submitted in writing to the contact person no later than

February 25, 2026, at 4:00PM CDT. The Office of Recovery will ensure that copies of all

questions and responses shall be made available in writing and publicly posted at:

https://www.stlouis-mo.gov/government/procurement.cfm.

● Jim Hill is the dedicated contact person for RFP questions. No contact with any other City

employee or selection committee member regarding this RFP is permitted while the RFP is open

except by email to the contact person.

● Any further contact or information about the RFP to the City or any of its employees will be

considered an impermissible supplementation of the Respondent’s proposal.

IV. SUBMISSION & DEADLINE

In order for the Office of Recovery to consider proposals, the Respondent’s submission must be received

by:

Date:

March 10, 2026

Time:

4:00 P.M. CT

Location:

Jim Hill, Chief Cost Recovery Officer

Office of Recovery, City of St. Louis

1200 Market Street, St. Louis, MO 63103

hilljim@stlouis-mo.gov

Proposals received after this deadline will not be accepted.

Respondents must submit proposals via e-mail to the addresses listed above with a subject line

PROPOSAL FOR FEMA-ELIGIBLE DEMOLITION AND DEBRIS REMOVAL SERVICES.

V. SCOPE OF SERVICES & CONTRACTOR REQUIREMENTS

A. Introduction

The City of St. Louis is implementing a coordinated, multi‑program initiative to address

tornado‑damaged, structurally compromised, and unsafe buildings across impacted neighborhoods. This

Scope of Work (SOW) defines the requirements for demolishing residential structures and removing

disaster‑generated debris from property within the City’s jurisdiction. Detailed technical requirements

and task-specific scopes are provided in the following exhibits, which are incorporated herein by

Commodity Codes

• NAICS 238910Site Preparation Contractors
• NAICS 561730Landscaping Services
• NAICS 562119Other Waste Collection

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