Project Information

Bid Title

RFP - CRITICAL INFRASTRUCTURE DOCUMENTATION INITITATIVE SERVICES

Issuing Agency

San Diego County

Location

California

Published Date

Nov 9, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

BPM012872

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

RFx Name:	BPM012872
RFx Begin Date (UTC+0):	RFP - CRITICAL INFRASTRUCTURE DOCUMENTATION INITITATIVE SERVICES
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Management advisory services
Solicitation Code:	11/7/2025 3:00:00 PM
Lot #:	12/8/2025 3:00:00 PM
Round #:	28 d 06 h 43 min 29 s

RFx General Information

Code BPM012872

RFx Name RFP - CRITICAL INFRASTRUCTURE DOCUMENTATION INITITATIVE SERVICES

Lot # 1

Round # 1

RFx Begin Date 11/7/2025 3:00:00 PM

RFx End Date 12/8/2025 3:00:00 PM

Summary

Jaclyn Smith | Senior Procurement Contracting Officer Cell: 858-761-2903 |Jaclyn.Smith@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 11/7/2025 3:00:00 PM

Q&A End Date (M/d/yyyy) 11/21/2025 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFP 12872 - Draft Agreement RFx Commercial Documents (Approved) rfp_12872_draft_agreement.docx 11/7/2025 3:05:51 PM 11/7/2025 3:05:51 PM Administrative Manuals RFx Commercial Documents (Approved) Admin Manual 0300-06_County Unmanned Aerial Systems Operations.pdf Admin Manual 0050-02-11_Unmanned Aerial Systems, Operation by Public - on County Property.pdf 11/7/2025 3:01:34 PM 11/7/2025 3:01:34 PM RFP 12872 - DGS Buildings and Facility Service Level Category List RFx Commercial Documents (Approved) rfp 12872_DGS Facility Service Level Category List.pdf rfp 12872_DGS Buildings - 10.23.25.xlsx 11/7/2025 3:02:37 PM 11/7/2025 2:59:19 PM RFP 12872 - Exhibit A - Attachment 2 - GIS Standards for County Business RFx Commercial Documents (Approved) rfp_12872_exhibit a - attachment 2 - GIS standards for county business.pdf 11/7/2025 2:57:43 PM 11/7/2025 2:57:43 PM RFP 12872 - Exhibit A - Attachment 1 - IT Requirements RFx Commercial Documents (Approved) rfp_12872_exhibit a - attachment 1 - it requirements.xlsx 11/7/2025 2:56:50 PM 11/7/2025 2:56:50 PM RFP 12872 - Critical Infrastructure Documentation Initiative Services RFx Commercial Documents (Approved) rfp_12872_critical infrastructure documentation initiative services.pdf 11/7/2025 2:58:05 PM 11/7/2025 2:55:16 PM 6 Record(s)

Attachment Preview

ALLEN R HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367

Fax (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

REQUEST FOR PROPOSALS (RFP) 12872

OFFICE OF EMERGENCY SERVICES (OES)

CRITICAL INFRASTRUCTURE DOCUMENTATION INITIATIVE SERVICES

NOVEMBER 7, 2025

A. KEY INFORMATION

1. The County of San Diego is seeking proposals from firms interested in providing Critical Infrastructure

Documentation Initiative Services (“Offerors”).

2. The contract term is anticipated to begin on the date of the contract execution through the County acceptance of all

deliverables under this Agreement

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order

to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Jaclyn Smith, Senior Procurement Contracting Officer

(Jaclyn.Smith@sdcounty.ca.gov)

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an

addendum for changes to the Pre-Proposal Conference date, Questions due date, or Proposal due date.

Event Description

Pre-Proposal Conference

Questions due

Proposals due

Date and Time (San Diego Time)

November 17, 2025, at 10:00 a.m.

November 21, 2025, prior to 5:00 p.m.

December 8, 2025, prior to 3:00 p.m.

6. Pre-Proposal Conference. The County will hold a pre-proposal conference by Video/Teleconference using the

Microsoft Teams platform on the Date and Time listed in the Schedule. To participate, RSVP to Jaclyn,

Smith@sdcounty.ca.gov with your firm’s name, participant(s) name(s) and email address(es) by Friday, November 14,

2025, 3:00 p.m. The County will provide an overview of the RFP process and may provide a program/technical

overview and other information. Attendance at the pre-proposal conference is encouraged but not mandatory.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation

of this RFP, in writing by the Date and Time specified in the Schedule. Questions should be submitted via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. RESERVED.

RFP 12872

Page 1 of 33

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP 12872)

OFFICE OF EMERGENCY SERVICES (OES)

CRITICAL INFRASTRUCTURE DOCUMENTATION INITIATIVE SERVICES

9. Table of Contents:

A. Key Information

B. RFP Instructions and Rules

C. Evaluation Criteria

D. Submittal Items

E. Required Forms

F. Statement of Work

Attachment 1 – IT requirements

Attachment 2 – Geographic Information System (GIS) Standards for County Business

G. Payment Schedule

H. Draft Agreement

(Remainder of this page left blank)

/

/

/

RFP 12872

Page 2 of 33

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP 12872)

OFFICE OF EMERGENCY SERVICES (OES)

CRITICAL INFRASTRUCTURE DOCUMENTATION INITIATIVE SERVICES

B. RFP INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1.1. It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto, responses

to Questions, any other information posted on BuyNet, and any diligence material made available by the

County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to

contact Offerors directly with any such RFP-related information.

1.1.1. In order to see all information related to this RFP, to submit Questions, and to receive notifications of

updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFP are included in this RFP or posted on the

County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the

version of a form in place as of the date of the posting of this RFP or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any

technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and

forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy

or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505-

6367.

1.4. Offeror must submit a complete original proposal in accordance with the format provided in this solicitation to

the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet

before the Date and Time listed in Schedule.

1.4.1.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the

Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed

proposal. Offeror must prominently mark such submissions with the RFP number on the outside of

the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an

alternate method in the event of technical difficulties.

1.4.3. For proposals submitted electronically through BuyNet, the time on the BuyNet server shall be

considered the official time for the purpose of determining timely submittal.

1.4.4. For proposals submitted at the Purchasing and Contracting front desk, the time stamp at the front desk

shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original proposal by an Offeror, the County will only

consider the most recent submittal submitted before the due date and time. The County will not

review or consider previous submittals, whether submitted at the front desk or through BuyNet.

Offerors are strongly encouraged to submit only one original proposal and to withdraw or replace any

previous submittals in the event they update their proposal. Proposals may be found non-conforming

if the County is unable to determine which proposal is the most recent, timely submittal.

1.5. A proposal that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered

for award unless: it is received before award is made; the County determines that it is in its best interest to

accept the proposal; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming proposal was submitted.

1.6. Proposals may not be modified after the due date, except for modifications resulting from the Contracting

Officer’s request for a revised proposal, Best and Final Offer (BAFO), or an addendum to the proposal.

1.7. Proposals may be withdrawn by written notice signed by a duly authorized representative of Offeror if received

prior to Notice of Intent to Award. After Notice of Intent to Award, all proposals constitute firm offers, subject

RFP 12872

Page 3 of 33

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP 12872)

OFFICE OF EMERGENCY SERVICES (OES)

CRITICAL INFRASTRUCTURE DOCUMENTATION INITIATIVE SERVICES

to negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6)

months.

1.7.1. All proposals become the property of the County upon submission. An Offeror may request the return

of its proposal upon withdrawal, which return the County may grant or deny in its sole discretion.

1.8. By submitting a proposal, Offeror agrees to these RFP Instructions and Rules and all other terms of this RFP.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFP or related documents to the Contracting Officer

in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer

through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror

is responsible for ensuring that Questions are received by the County.

3. PROPOSAL FORMAT

3.1. Submit electronic proposals as files in .pdf format, except where specified otherwise. For pages other than

signature pages, converted and searchable formats are preferred.

3.2. Proposals shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11)

point font and to be suitable for black and white reproduction with no loss of information.

3.3. All proposals shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are

unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of

signature pages containing original handwritten signatures.

4. PROPOSAL ORGANIZATION

4.1. Your proposal must be organized in accordance with the Submittal Items in this RFP.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each

exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. All cost and pricing information must be contained within Cost/Price exhibit and be

inclusive of all proposed compensation. No price data is to be included in the

Program/Technical or other exhibits.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFP may be subject to

disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY”

exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal

Information), PII (Personally Identifiable Information), or PHI (Protected Health

Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the

California Public Records Act and wishes to protect from disclosure.

RFP 12872

Page 4 of 33

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP 12872)

OFFICE OF EMERGENCY SERVICES (OES)

CRITICAL INFRASTRUCTURE DOCUMENTATION INITIATIVE SERVICES

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to

a Submittal Item (for example “See response 1 contained within the

“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5.

If the County determines that a submission improperly designates information as confidential or

proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the

submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other

appropriate action. (Note: pricing and terms and conditions are generally not considered confidential

under the California Public Records Act).

5. PROPOSAL EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine

the proposals(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and

ineligible for consideration if it does not conform to the requirements of this Request for Proposals. The County

shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for

Proposals in any submission.

5.3. Small-Local Business preference: In accordance with Section 405 of the San Diego County Code of

Administrative Ordinances, when evaluating competing proposals, the County will give a fifteen percent (15%)

price preference to offerors that meet the definition of a Small-Local Business set forth in Board Policy B-53

and that have completed the Small-Local Business Self-Certification Form.

The price preference will be applied to the proposed price portion of the evaluation only. Fifteen percent (15%)

or one hundred and fifty-thousand dollars ($150,000), whichever is less (“Price Adjustment”), shall be

subtracted from any Small-Local Business’s proposed price being evaluated for award (“Adjusted Price”). A

Small-Local Business’s Adjusted Price shall be the basis for evaluating the proposal’s price. Contract award

will be made to the proposer(s) providing the best value to the County after consideration of the price preference

and will be made at the unadjusted price. For example, a Small-Local Business submitting a proposal for

$100,000 would be evaluated as if the proposed price was $85,000. If, based on the Adjusted Price, the Small-

Local Business is evaluated to be the best value, the Small-Local Business would be awarded a contract at the

unadjusted price of $100,000.

5.4. Small-Local Business Subcontractor Utilization: Offeror’s failure to submit an acceptable Small-Local

Business Subcontractor Utilization Plan at time of submittal may result in the County rejecting Offeror’s

proposal. Notwithstanding the foregoing, County, at its sole discretion, may elect to allow an Offeror to

supplement, correct deficiencies in, or provide additional information or documentation to support its Small-

Local Business Subcontractor Utilization Plan.

5.5. During evaluation, County may appropriately consider the sustainability and social, human health,

environmental, and economic impact of Offeror’s proposed products and approach to providing goods and

services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant

information in their proposals.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s

proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant

information in their proposals.

5.7. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the proposal on the

overall total cost to the County.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFP and any resulting contract, the County

may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal

entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

RFP 12872

Page 5 of 33

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.