Project Information

Bid Title

R6832 I26 Interchange Exit 20 rebid March 2026

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Mar 13, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by Tuesday, March 24, 2026 at 11am.

An optional pre-bid meeting will be held at the Street Division office at the City Service Center located at 209 Water Street on: March 18th at 1:00PM
Attached Document :


R6832 I26 Interchange Exit 20 rebid March 2026.pdf

Attachment Preview

INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project location

Payment Terms

Anticipated Award Date:

Re-bid I-26 Interchange Exit 20 / #R6832

Tuesday / March 24, 2026 / 11:00 AM (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Cloyd Craig; ccloyd@johnsoncitytn.org 423.483.5930; purchasing@johnsoncitytn.org

March 12, 2026

Interstate 26 Exit 20 as per bid specs, Johnson City TN 37601

Net 30

April 6, 2026 .

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

This is a re-bid for years 2 and 3 of the mowing & litter collection of Highway & Interstate 26 as per the

attached documents that are an integral part of this contract.

EXIT 20:

Mowing and litter collection April 1 – October 31 (7 day cycle)

Litter Collection November 1 – March 31 (7 day cycle)

$ _________________/cycle

$ _________________/cycle

Bid submittals as per attached:

List of equipment and references

Insurance checklist and General Insurance Appendix

OPTIONAL PRE-BID MEETING MARCH 18TH 1:00PM

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB# R6832 - Interchange mowing rebid exit 20 virtual bid opening; Meeting ID: 898 3943

5167; Passcode: 756024

. If you do not have access to a webcam, or you have no audio with your system, you may call this number to

join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Submit electronically per link below or place

signed bid response in a sealed envelope

plainly identified on the outside with vendor

name and bid name and number. Vendor

responsible for submittal to Johnson City

Purchasing Dept., Debbie Dillon- Director, on

or before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

ELECTRONIC RESPONSES: CLICK HERE

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

March 2026

City of Johnson City

Public Works Department

ITB R6832 Specifications for

Litter Collection & Mowing of Interchange #20 on I-26

1. Description

This work shall consist of litter collection and mowing and trimming the interchange areas

of I-26 for vegetation control in accordance with the specifications and as directed by the

Public Works Director. This re-bid is for interchange exit 20 only. A mowing cycle shall be

one complete litter collection and mowing of the areas designated within this proposal. The

mowing season for this year will begin on or about April 1 and extend to approximately

October 31. Winter litter collection will begin on or about November 1 and will extend to

approximately March 31. A map of locations covered under this contract is provided and

considered an integral part of this bid document.

Interchange #20

https://experience.arcgis.com/experience/6a429e505ceb4020b1b36ef8ccdc43c5

#widget_10=filters:%5B%7B%22name%22%3A%22Mowing%20Bids%20Interch

ange%22%2C%22clauses%22%3A%5B%7B%22index%22%3A1%2C%22values

%22%3A%22Interchange%2020%22%2C%22label%22%3A%22Interchange%20

20%22%7D%5D%7D%5D&widget_23=filters:%5B%7B%22name%22%3A%22M

owing%20Bids%20Interchange%22%2C%22clauses%22%3A%5B%7B%22index

%22%3A1%2C%22values%22%3A%222026%22%2C%22label%22%3A%222026

%22%7D%5D%7D%5D

2. Pre-Bid Meeting

A pre-bid meeting will be held at the Street Division office at the City Service Center located

at 209 Water Street on the following date:

• Wednesday, March 18th 1:00 PM, 2026

The purpose of this meeting is to familiarize potential bidders with the locations, work

requirements and insurance requirements for the contract. It is recommended that bidders

visit the various sites prior to the meeting so questions can be addressed then. Attendance

at this meeting is not required but highly recommended for all potential bidders. It is the

responsibility of the bidder to be informed of and understand the terms, conditions, and

work requirements of this contract when preparing their bid.

3. General

All litter collection and mowing shall be performed to the satisfaction of the Public Works

Director. Litter pickup shall be performed immediately prior to or concurrently with

mowing. All trash and litter shall be picked up, removed from the site, and properly

disposed of by the contractor. The contractor must make every effort to avoid mowing over

any trash. Should a contractor mow over trash, he must complete a thorough clean

up of the area immediately. The height of the mowing shall be between 3 and 4 inches.

The contractor shall mow all the areas that are designated as mowable acres, including a

JOHNSON CITY PUBLIC WORKS

ITB R6832 SPECIFICATIONS FOR MOWING INTERCHANGES ON I- 26

PAGE 2 OF 7

minimum of 5 feet behind all guardrails and shall exercise extreme care not to damage

trees, plants, and shrubs within the mowed areas. Slopes at bridge abutments and other

steep areas not mowable with equipment MUST be cut by hand each cycle. Inmate labor

is no longer available for cutting steep areas and the contractor will be responsible for

mowing these embankments. The Contractor shall mow as close as practical to all fixed

objects. Hand trimming is required atop earth berms and within all rip-rap areas and shall

be performed concurrently with the mowing operation. In addition, hand trimming around

all fixed objects, including but not limited to earth berms, guardrails, utility installation,

delineators, signposts, wildflower plots, bridge abutments and bridge piers, is required and

shall be performed concurrently with the mowing operation. The contractor shall not

apply chemicals, nor bale mowed vegetation under this contract.

4. Penalty for Failure to Comply with Litter Clean Up Requirement, and Missed Mowing

Locations

A. As stated in section 3, “Should a contractor mow over trash, it must complete a

thorough clean up of the area immediately” If it is not cleaned up it will result in

the following action and/or penalty:

First time – A warning will be issued.

Second time – A penalty fee of $200 will be assessed.

Third time – A penalty fee of $200 and written notice of potential termination of

contract more than 3 times will be subject to contract termination for non-performance.

Any penalty amount assessed will be deducted from the next payment following the

date of occurrence.

B. As stated in Section A. 4, failure to respond within the specified timeframe, by the end

of the next day, after notification, will result in a $25.00 administrative fee, (Per

Location Missed), and non-payment for the specified areas missed.

Any penalty amount assessed will be deducted from the next payment following the

date of occurrence.

5. Time and Frequency of Litter Collection and Mowing

The number of litter collection and mowing cycles will be indicated in the Proposal but may

be increased or decreased by the Public Works Director by two mowing cycles. In addition,

the City may require a partial mowing cycle at certain locations due to critical sight

distances or other reasons. A mowing cycle will be considered complete when all litter

collection, mowing, hand trimming and swath mowing is complete to the satisfaction of the

City.

Mowing shall be performed only during the hours of daylight Monday through Saturday and

from 12:00 p.m. to dark on Sunday. When mowing within 12 feet of the shoulders of the

main lanes, mowers with rear or left discharge shall be operated in the opposite direction of

traffic and mowers with right discharge shall be operated in the direction of traffic. Flaggers

JOHNSON CITY PUBLIC WORKS

ITB R6832 SPECIFICATIONS FOR MOWING INTERCHANGES ON I- 26

PAGE 3 OF 7

may be required, and all needed safety precautions shall be taken when it is necessary for

equipment to cross the main traffic lanes.

6. Work Requirements

Contractor will notify the designated point of contact for the City prior to beginning work on

City Property. This notification can be done by telephone, text message or e-mail. The

Contractor shall also report the completion of each mowing and litter cycle on a given

interchange utilizing the City’s internet based electronic mowing reporting system or as

directed.

The contractor shall furnish all labor, supervision, equipment, and materials to safely and

properly perform the litter collection and mowing operation. Frequency of litter collection

and mowing for all locations will be as follows:

Interchange diamonds and clover leafs identified by separate pay items shall be cleaned of

trash and mowed every 7 days (Frequency and/or the need for mowing of any or all mowing

areas is subject to change at any time and for any reason at the sole discretion of the City of

Johnson City.)

Reasonable allowances will be made for rainy weather but the contractor is expected to

make every effort to adhere to the specified time between mowing cycles. If a cycle

extends beyond the specified number of days due to weather then the following cycle

should occur at 7 days from the previous mowing and not sooner so as to “catch up” a

cycle.

7. Equipment

Prior to beginning work, the Contractor shall certify to the City that the equipment to be

used on this project is suitable for mowing at all locations designated herein to be mowed

and further that all equipment used in the work will be maintained in safe operating

condition at all times. Any equipment that the City determines to be unsuitable for use or

hazardous to highway users shall not be used in the work. Sufficient equipment and

accessory items necessary for efficient operation and completion of the cycle in the

designated time shall be provided. Provide a list of equipment that will be used for this

project.

Rotary or flail type mowers will be required in the mowing of all rights-of-way. No disc type

mowers will be allowed. Other types of grass-cutting equipment may be used, provided the

equipment has been approved by the City prior to use. Slope (extension arm boom)

mowers may be required on all routes for mowing the 5 feet behind guardrails. Behind

guardrail mowing is included in swath mowing and acre mowing quantities.

All tractor mounted rotary mowers must be equipped with safety chains to prevent damage

to property caused by flying debris propelled out from under the mower. Chains shall be a

minimum of 5/16 inch in size and links spaced side by side around the mower’s front, sides

and rear. Chains shall be spaced at no less than twelve (12) strands per foot and shall be

laced horizontally one row from the bottom with ¼” steel cable secured by cable clamps on

JOHNSON CITY PUBLIC WORKS

ITB R6832 SPECIFICATIONS FOR MOWING INTERCHANGES ON I- 26

PAGE 4 OF 7

each end. When sitting on level ground, at a level cutting height of seven (7) inches, the

chains shall be long enough to drag the ground. Flaps or semi-rigid guards will not be

allowed as a substitute for chains. Maximum cutting widths for rigid frame rotary mowers

shall be 108 inches.

Contractor shall provide a list of proposed equipment, with their bid, that is to be used for

this contract. (See attached form “List of Equipment” for submittal)

All mowing equipment (except hand tools) shall be equipped so as to conform to prevailing

Occupational Safety Health Act Standards, including flashing amber lights and slow-moving

equipment emblems. While equipment is not in use, it shall be parked or stored off the

pavement or shoulder of the highway in an inconspicuous place more than 30 feet from

edge of pavement or as directed by the City. Under no circumstances shall mowers be

parked or stored on medians less than 100 feet wide.

In addition to the above, the use of batwing mowers is allowed provided that all sections

are in the down position when operating. If used, when batwing mowers are being moved

from one site to another under their own power with the mowers raised, the mower shall

be disengaged from the PTO shaft.

8. Warning Signs and Safety Vests

The Contractor shall furnish portable signs in accordance with the “Manual on Uniform

Traffic Control Devices” to notify the traveling public of the operations of mowing

equipment. The Contractor shall place these signs on the highway during the operation of

mowers and remove them immediately after the operation ceases. Signs at the beginning

point shall be 48” by 48” in size; diamond shaped with black letters on an orange

background with a black border with eight inch high letters. Signs at the ending points shall

be G20-2A signs, 48” by 24” in size. These signs shall be dual mounted, one on each

shoulder, for both directions of travel.

The Contractor shall be required to have the company name and phone number on all

tractors and work zone support vehicles in a location that is visible to the public. The

lettering for the company name and phone number shall be a minimum height of three

inches (3”). Contractors and their employees must wear high-visibility safety apparel

meeting the ANSI 107-1999 standard performance for Class 2, Class 3 where posted speed

is 50 mph or higher, risk exposure at all times while within the public road right-of-way.

9. Fuel Price Adjustments

Due to the past fluctuation in fuel prices, adjustments to the base cost per mowing cycle

or litter collection will be allowed as follows:

1. The baseline cost for regular unleaded gasoline at time of bid will be $2.48/gallon

and for diesel at the time of bid was $3.37/gallon.

2. Variation (increase or decrease) in the average price of fuel equal to or less than

$0.50 per gallon will not be adjusted.

3. Variation (increase or decrease) in the average price of fuel that is greater than

$0.50 per gallon will result in a fuel surcharge or credit in the amount of 3% of

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