Project Information

Bid Title

RFB QIN IT Project Management Software Solution

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

Nov 10, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFB QIN IT Project Management Software Solution
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: The purpose of this Request for Bid (RFB) is to procure and implement a comprehensive Project Management Software (PMS) solution that will enable the Quinault Indian Nation (QIN) Information Technology (IT) Department and the Office of the Chief Operating Officer (COO) to more efficiently and effectively manage all IT-related QIN projects. SEE RELATED DOCUMENT BELOW Publication Date/Time: 11/10/2025 12:00 AM Closing Date/Time: 11/25/2025 4:00 PM Contact Person: Submission by email must clearly identify the RFB# in the subject line and be delivered to: ATTN: Cora Pope Quinault Indian Nation Contracts & Procurement Officer PO Box 189 Email for Questions: bids@quinault.org Phone: 360-276-8211 Ext. 5010 Fax: 360-276-4661 Point of Contract for questions: Chris Frank – IT Director, Quinault Indian Nation chris.frank@quinault.org 360-276-8211 Ext. 4413 360-590-0709 Mobile Related Documents: RFB QIN IT software

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Request for Bids

Request for Bids for

Quinault Indian Nation Project Management Software

RFB# QIN IT Project Management Software Solution

Issued: November 10, 2025

Quinault Indian Nation

1214 Aalis Dr.

Taholah, WA 98587

Point of Contract for questions:

Chris Frank – IT Director, Quinault Indian Nation

chris.frank@quinault.org

360-276-8211 Ext. 4413

360-590-0709 Mobile

1. Purpose of this RFB

Quinault Indian Nation (“QIN” or “Nation”) issues this solicitation for bids to provide IT

Project Management Solution to the Director of Technology and QIN Office of the COO,

located on the Pacific NW Coast of Washington State.

Summary

The purpose of this Request for Bid (RFB) is to procure and implement a

comprehensive Project Management Software (PMS) solution that will enable the

Quinault Indian Nation (QIN) Information Technology (IT) Department and the

Office of the Chief Operating Officer (COO) to more efficiently and effectively manage

all IT-related QIN projects.

This initiative aims to streamline project planning, tracking, reporting, and collaboration

across departments by introducing a centralized, user-friendly platform. The selected

software will provide tools to manage project timelines, budgets, resources, tasks, and

communication in real-time, ensuring transparency and accountability throughout the

project lifecycle.

The solution will support QINs broader goals of improving organizational efficiency,

data-driven decision-making, and interdepartmental coordination. Additionally, it will

establish standardized project management processes and reporting templates to

enhance oversight, reduce administrative burden, and improve project delivery

outcomes.

Vendors responding to this RFB will be expected to propose a scalable and secure

software solution, along with implementation services that include configuration, user

training, technical support, and integration with existing QIN systems. The selected

vendor will work closely with QIN IT and the Office of the COO to ensure seamless

deployment and adoption of the system.

2. General Information

2.1. About Quinault Indian Nation

The Quinault Indian Nation (QIN) is located on the Olympic peninsula in Washington

State. The reservation consists of over 200,000 acres of productive forestland and

nearly 30 miles of rugged, pristine coastline. In 2013 QIN hosted over 10,000 people

near the main village of Taholah during the Paddle to Quinault. QIN is regionally and

nationally recognized as a leader in many areas of tribal sovereignty including climate

change, natural resources, and economic development.

2.2. Bidder’s Understanding of the RFB

In responding to this RFB, the bidder accepts full responsibility to understand the RFB

in its entirety and in detail, including making any inquiries to Quinault Indian Nation as

necessary to gain such understanding. Quinault Indian Nation reserves the right to

disqualify any bidder who demonstrates less than the required level of understanding

this RFB. Further, Quinault Indian Nation reserves the right to determine, at its sole

discretion, whether the bidder has demonstrated such understanding. QIN’s right

under this sub-part extends to cancellation of award, if award has been made. Such

disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to

Quinault Indian Nation.

2.3 Mandatory Bidder Responsibility Criteria

It is the intent of the Owner to award a contract to the low, responsible bidder. Before

award the bidder must meet the following bidder responsibility criteria to be considered

a responsible bidder. The bidder shall be required by the Owner to submit

documentation demonstrating compliance with the criteria. The Bidder must:

1. Have a current certificate of registration as a contractor in compliance with

chapter 18.27 RCW which must have been in effect at the time of bid submittal.

2. Have or obtain a valid business license issued by Quinault Indian Nation prior to

issuance of Notice to Proceed.

3. Maintain insurance policy/policies meeting minimum requirements listed in this

document.

4. Not be disqualified, disbarred, or suspended from bidding on any public works

contract. The Bidder shall not be listed as a current debarred or suspended bidder on

the U.S. General Services Administration’s “System for Award Management” website:

http://www.sam.gov.

2.4 Supplemental Bidder Responsibility Criteria

In addition to mandatory bidder responsibility criteria referenced above, the Bidder must

also meet the following relevant supplemental bidder responsibility criteria applicable to

the project and, as evidence that the bidder meets the supplemental bidder

responsibility criteria, the apparent and second low bidders must submit the required

documentation to the Owner within 48 hours of the bid submittal deadline. The Owner

reserves the right to request such documentation from such bidders:

1. Business status: Bidder shall not be “inactive” or “not in good standing” with

Washington State Secretary of State’s Office, the Department of Revenue or

Department of Labor & Industries.

2. Bidder shall provide documented information from Washington State Secretary of

State’s Office, Department of Revenue or the Department of Labor and Industries

providing the date of incorporation or formation, the state of incorporation, that the

Bidder is active and in good standing in the State of Washington, State of Washington

tax reporting number, and the name and address of the registered agent, general

partner or managing member.

3. Bidder shall take steps to ensure that their subcontractors are also in good

standing with the above-described entities.

2.5 Insurance Requirements

Contractor is required to provide proof of current Worker’s Compensation insurance with

Washington State statutory limits end Employer’s liability insurance. Minimum coverage

$1,000,000 per occurrence. Contractor will provide proof of Commercial General

Liability Insurance stating adequate coverage for project. Carrier shall be rated A.M.

Best’s Insurance rating of at least A or better. Minimum coverage: General Liability

$1,000,000 per occurrence / $2,000,000 aggregate; Excess Liability $5,000,000 per

occurrence / $5,000,000 aggregate. Policies need to list site location, project name, city

and state, and shall name the following parties as Additionally Insured and named

Certificate Holders: Quinault Indian Nation, its elected officials, officers, employees.

Materials Testing and Consulting shall also be named as Additionally Insured.

Contractor shall carry Automotive Liability Insurance. Minimum coverage $1,000,000

combined single limit for hired and non-owned vehicles with Personal Protection

Insurance and Property Protection Insurance.

2.6. Good Faith Statement

All information provided by QIN in this RFB is offered in good faith. QIN makes no

certification that any item is without error. QIN is not responsible or liable for any use

of the information or for any claims asserted therefrom.

2.7. Informal Communications

2.4.1. Inquiries. Any requests from/to bidders or bidder’s representatives

in any kind of capacity, to/from any QIN employee or representative of any

kind or capacity for information, comments, speculation, etc. must be

made in writing.

2.4.2. Verbal Communication. Such communication shall not be allowed unless

formally confirmed in writing, by the Contract Officer identified herein. In

no case shall verbal communication govern over written communication.

2.4.3. Applicable terms and conditions herein shall govern communications and

inquiries between QIN and bidders as they relate to this RFB. Inquiries,

questions, and requests for clarification related to this RFB are to be

directed in writing to the Contract Officer identified herein.

2.8. Formal Communications

2.5.1. Questions concerning this RFB must be submitted in writing and be

received prior to the date and time identified for questions or the proposal

submission deadline, whichever comes first. Submit questions by email to:

bids@quinault.org and Chris.Frank@quinault.org

2.5.2. Errors and omissions in this RFB and enhancements: Bidders shall make

recommendations to QIN regarding any discrepancies, errors, or

omissions that may exist within this RFB. With respect to this RFB,

bidders shall recommend to Quinault Indian Nation any enhancements

that the bidder determines might be in QIN’s best interests. These must be

submitted in writing and be received prior the date and time identified for

questions or the submission date herein.

2.5.3. Inquiries about technical interpretations must be submitted in writing prior

to the deadlines listed herein.

2.5.4. Verbal and/or written presentations and pre-award negotiations under this

RFB.

2.9. Addenda

QIN will make a good-faith effort to provide an email response to each question or

request for clarification within 2-3 business days of receipt. All questions, answers,

and addenda will be shared with all recipients.

2.10. Entire RFB

This RFB, any addenda to it, and any attached schedules, constitute the entire RFB.

2.11. Personal Information

2.8.1. General. Depending on the circumstances, Quinault Indian Nation may

require information related to the qualifications and experience of persons

who are proposed or available to provide services. This may include, but

is not limited to, résumés, documentation of accreditation, and/or letters of

reference.

2.8.2. Requested Personal Information. Any personal information as defined in

the RFB that is requested from each Respondent by QIN shall only be

used to consider the qualified individuals to undertake the project/services

and to confirm that the work performed is consistent with these

qualifications. It is the responsibility of each Respondent to obtain the

consent of such individuals prior to providing the information to Quinault

Indian Nation. Quinault Indian Nation will consider that the appropriate

consents have been obtained for the disclosure to and use by Quinault

Indian Nation of the requested information for the purposes and in the

manner described.

2.12. Safety and Security

• The Bidder shall comply with all safety standards associated with the trade and in

regards to OSHA.

• The Bidder shall enforce the applicable safety and health rules and measures on

all his/her subcontractors and all other persons directly or indirectly employed by

him/her on the Site.

• The Bidder shall provide the necessary first aid facilities at the construction site in

accordance with OSHA instructions and guidelines.

• Workers working on the Queets and Taholah towers must be trained in

competent fall protection and possess individual safety and fall protection

equipment that complies with OSHA and other applicable regulations as may

apply to tower workers.

2.13. Culturally Sensitive Sites

If any objects of cultural or historical significance are discovered during construction the

Contractor shall notify the Owner’s CM immediately.

2.14 Prevailing Wage

This project is partially Federally funded and shall be subject to Davis Bacon wage

rates.

2.15 Nation’s Tribal Employment (TERO)

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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