Project Information

Bid Title

2026-131-PR SUPPLY, DELIVERY, AND APPLICATION OF LIQUID ASPHALT EMULSION

Issuing Agency

Morrow County

Location

Oregon

Published Date

Jan 22, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

2026-131-PR SUPPLY, DELIVERY, AND APPLICATION OF LIQUID ASPHALT EMULSION

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Thursday, February 5, 2026 - 2:00pm

Bid/RFP Reference Number:

2026-131-PR SUPPLY, DELIVERY, AND APPLICATION OF LIQUID ASPHALT EMULSION

INVITATION TO BID

2026-131-PR

SUPPLY, DELIVERY, AND

APPLICATION OF LIQUID ASPHALT EMULSION

APRIL 2026 THROUGH JUNE 2027

QUOTES DUE:

February 05, 2026 @ 2:00 PM

Sandi Pointer, Risk and Procurement Manager
215 NE Main Ave., Irrigon, OR 97844

541-989-8166
spointer@morrowcountyor.gov

Supporting Documents

ITB 2026-131-PR SUPPLY, DELIVERY, AND APPLICATION OF LIQUID ASPHALT EMULSION (267 KB)

Attachment Preview

INVITATION TO BID

2026-131-PR

SUPPLY, DELIVERY, AND

APPLICATION OF LIQUID ASPHALT EMULSION

APRIL 2026 THROUGH JUNE 2027

QUOTES DUE:

February 05, 2026 @ 2:00 PM

Sandi Pointer, Risk and Procurement Manager

215 NE Main Ave., Irrigon, OR 97844

541-989-8166

spointer@morrowcountyor.gov

THIS IS AN INVITATION TO BID TO SUPPLY, DELIVER, AND APPLY LIQUID ASPHALT

EMULSION ON VARIOUS ROADS IN MORROW COUNTY.

INSTRUCTIONS TO PROPOSERS:

IP-1 Time and Place for Receiving Proposals

A. Bids for the herein described work and materials will be received by Morrow County

Public Works on or before February 05, 2026 @ 2:00 PM, 215 NE Main Ave., Irrigon,

OR 97844

B. Bids must be in a sealed envelope marked “Emulsion ITB”.

C. Bids will be opened February 05, 2026 @ 2:05 PM, 215 NE Main Ave., Irrigon, OR 97844

D. Suppliers shall submit the cost portion of the Invitation to Bid on the attached Quote

Schedule Exhibit A which shall be signed in the place provided.

E. The submission of a bid signifies that the Supplier has the necessary personnel and

equipment and will be able to perform the specified work as outlined without interruption.

F. A pre-offer conference will not be held.

IP-2 Overview

Morrow County has implemented an aggressive road preservation program to

address widespread pavement deterioration and extend the life of its roadway system. The

County’s goal is to improve paved roads as efficiently as possible so that all miles reach a

“good” condition, followed by the implementation of a sustainable and manageable

maintenance program.

Morrow County seeks to partner with a supplier that understands and supports these

objectives. For the sake of safety, efficiency, and continuity, the County expects that a

qualified distributor operator assigned to the project will remain through its completion.

Additionally, due to the remote nature of many project locations, consistency among

transport drivers is highly desirable.

IP-3 Scope of Work

A. Supplier shall furnish to Morrow County Public Works liquid asphalt emulsion as

indicated below:

• CRS-3P

Approximately 300 tons

• Fog Seal

Approximately 100 tons

B. Supplier shall provide on a contract rental basis one asphalt distributor daily (unless

otherwise directed) with qualified operators for applying the liquid asphalt emulsion to

the road surface.

C. The product shall be delivered to various job sites at dates and times directed by Morrow

County.

D. County will prepare road surfaces to receive the surface treatments at the specified job

sites.

E. County will provide traffic control measures.

F. County will provide equipment and qualified operators for chip spreading, aggregate

hauling, rolling, and sweeping.

G. County will provide aggregate for surface treatment.

2026 Liquid asphalt Emulsion ITB

IP-4 Performance Requirements

The Supplier shall provide distributor and transport trucks in good working condition,

capable of supporting continuous County operations with minimal downtime. Equipment

shall be properly equipped, calibrated, and maintained to ensure accurate and consistent

material application.

The Supplier shall furnish sufficient personnel, equipment, and transport capacity to

meet daily production needs and minimize delays. The Supplier is responsible for managing

logistics, equipment readiness, and operational efficiency throughout the project duration.

Responsibility and Performance

The awarded bidder shall be fully responsible for all services required under this

contract, including those performed by subcontractors. Failure to meet the scope of work,

performance expectations, or applicable industry standards may result in contract

termination.

IP-5 Withdrawal of Proposals

A. A bid may be withdrawn at any time prior to the due date/time, by written request to

Morrow County, which may be mailed, 215 NE Main Ave., Irrigon, OR 97844 or

presented in person. The request to withdraw shall be signed by the supplier, or the

supplier’s authorized representative.

B. The withdrawal of a Bid does not prejudice the right of the supplier to submit a new

proposal.

C. No Bid can be withdrawn after the Invitation to Bid due time. The proposal constitutes an

offer to enter into a contract if accepted by Morrow County.

IP-6 Right to Reject Offers

Morrow County may reject any offer not in compliance with all prescribed public procurement

procedures and requirements, and may reject for good cause any or all offers upon a finding

by the County that it is in the public interest to do so.

IP-7 Contract Award

A. Bids will be evaluated by a committee appointed by the Public Works Director. The

contract will be awarded to the proposal deemed most advantageous to Morrow County.

Proposals will be evaluated with consideration of the proposal schedule.

B. A decision to award the contract will be made in its entirety to a single supplier within ten

business days of the opening of submitted Bids. Award of the contract will be made

according to timelines available to the Board of Commissioners.

C. Morrow County reserves the right to accept or reject any or all offers and waive any

informalities and irregularities in offers.

D. A “Services Contract” (Appendix A) will be executed by Morrow County and the vendor

with the proposal that is most advantageous to Morrow County.

2026 Liquid asphalt Emulsion ITB

IP-8 Contract Documents

A. The contract documents are intended to be mutually cooperative and to provide all

details reasonably required for the execution of the proposed work.

B. Any person submitting a proposal shall not, at any time after submission, dispute,

complain or assert that there was any misunderstanding in regard to the nature, quality

or description of the materials to be supplied and the work to be performed.

IP-9 Contractor’s Bonds

A quote bond is not required for submission of a proposal.

A performance bond is not required for this contract for the supply of materials.

A payment bond is not required for this contract for the supply of materials.

GENERAL PROVISIONS:

GP-1 Laws to be Observed

A. The Supplier shall comply with all applicable federal, state, and local laws, ordinances,

rules, and regulations affecting the work at all times.

B. The Supplier shall defend, indemnify, and hold harmless Morrow County, its officers,

employees, and agents from and against any claims, liabilities, damages, losses, or

expenses arising from any violation of applicable laws by the Supplier, its officers,

employees, agents, or subcontractors.

C. The Supplier shall be responsible for the acts and omissions of its employees and

subcontractors and shall defend, indemnify, and hold harmless Morrow County, its

officers, employees, and agents from any claims or liabilities arising out of the Supplier’s

negligence.

GP-2 Labor Provisions

The application of liquid asphalt is classified as a “public works project” as defined in ORS

279C.800. The Contractor and all subcontractors shall fully comply with all applicable

Bureau of Labor and Industries (BOLI) Prevailing Wage Rate statutes, rules, and reporting

requirements throughout the duration of this contract.

GP-3 Contract Performance

A. Supplier shall meet with County staff and review the proposed work and schedule at

least one week prior to the start date.

B. Morrow County reserves the right to void the contract at any time due to unforeseen

occurrences (weather, mechanical breakdowns, union strike, lack of funds, inferior

workmanship, etc.)

2026 Liquid asphalt Emulsion ITB

GP-4 Payment

A. Liquid asphalt will be paid at the quoted unit price for product used and applied to the

road surface only. Partial loads returned shall be measured and credited back to the

County.

B. Distributor trucks will be paid at the quoted unit price for hourly rates. Contract hourly

rates will start at the time the distributor trucks have been directed to be on site to prepare

equipment for applying the liquid asphalt. Contract hourly rates will end when the

distributor trucks have completed the final application for the work day and perform

equipment shut down procedures.

C. Any aspect of work not described by the specified pay items will be considered incidental

to the specified pay items.

D. Payment will be made by Morrow County upon approval by Morrow County Public Works

of the received invoice(s) from Supplier. Morrow County Public Works will notify Supplier

of any protest of charges included in invoice(s) which may not conform to these

specifications.

GP-5 Additional Information and Requirements

A. Provide contractor’s certification of compliance with Oregon tax laws (refer to ORS

305.385).

B. Provide a statement identifying whether the bidder is a resident bidder according to ORS

279A.120

C. All documents related to this Invitation to Bid (ITB), including any addenda, must be

obtained from the Morrow County website under the Bids & RFPs tab (co.morrow.or.us).

Any addenda will be posted no later than four (4) days prior to the bid closing date.

D. Questions regarding this Invitation to Bid (ITB) be submitted by email no later than

seven (7) days prior to bid closing to the following contact: Risk and Procurement

Manager

spointer@morrowcountyor.gov

Provide required certificates of insurance.

2026 Liquid asphalt Emulsion ITB

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.