Project Information

Bid Title

Purchase of Asphalt Materials

Issuing Agency

County of Cowlitz

Location

Washington

Published Date

May 14, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-0025-01

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-0025-01
Bid Title:	Purchase of Asphalt Materials
Category:	Public Works
Status:	Open

Description: Cowlitz County will receive sealed bids until 1:30 p.m. PDT on the 8th day of June 2026 for the purchase of asphalt materials for the period of July 1, 2026 through June 30, 2027. Additional information including bid proposal form can be found in the document attached. The bid opening will also be accessible via Zoom by visiting https://us06web.zoom.us/j/84524754733 . Publication Date/Time: 5/13/2026 9:00 am Publication Information: The Daily News, 5/14/2026 Edition Closing Date/Time: 6/8/2026 1:30 pm Contact Person: Ashley Claussen claussena@cowlitzwa.gov Related Documents: 2026-0025-01 Asphalt Materials - Call for Bids - Signed Copy Pending

Attachment Preview

CALL FOR SEALED BIDS

PURCHASE OF ASPHALT MATERIALS

FOR PERIOD OF JULY 1, 2026 THROUGH JUNE 30, 2027

Cowlitz County will receive sealed bids until 1:30 p.m. PDT on the 8th day of June _ 2026 for the

purchase of asphalt materials for the period of July 1, 2026 through June 30, 2027.

All bids received will be publicly opened and read aloud in the training room of the Public Works

Administration Building at that time. The bid opening will also be accessible via Zoom by visiting

https://us06web.zoom.us/j/84524754733. A recording of the bid opening, along with bid results, will be

posted on the Cowlitz County website following the meeting.

The outside of bid envelope must clearly state the following information:

1. Mailing Address:

Department of Public Works

ATTN: Ashley Claussen

1600 – 13th Avenue S

Kelso, WA 98626

2. Bid Description:

Asphalt Materials

ITB #2026-0025-01

3. Date of Bid Opening: June 8, 2026

Additional information regarding this invitation to bid may be found in Appendix A – Cowlitz County Public

Works Asphalt Materials Specifications.

Bidders shall submit their bids on the attached bid proposal form. Bids can be mailed or delivered in

person to the address listed above. Cowlitz County will assume no responsibility for any delay in U.S.,

County, or any other delivery service resulting in a bid being received late. Faxed and/or E-mailed bids will

not be accepted. The County’s determination of when a bid was received shall be final and non-appealable.

Cowlitz County reserves the right to award contracts to multiple vendors as a result of this Invitation to Bid.

Individual purchase orders may be issued to the vendor offering the lowest evaluated cost for a given work

location, based on unit bid prices and a travel cost factor, as more fully described in the attached

specifications.

Project bid documents (plans, specifications, addenda, etc.) are available online for inspection through the

Cowlitz County website at https://www.co.cowlitz.wa.us/bids.aspx. It is the sole responsibility of the Bidder

to obtain Addenda, if any. Cowlitz County accepts no responsibility or liability and will provide no

accommodation to bidders who fail to check for addenda and thereby submit inadequate or incomplete

responses.

All documents received in response to this invitation to bid will become a matter of public record and

subject to the Washington public disclosure act under chapter 42.56 RCW.

Pursuant to RCW 39.34, other public agencies within the State of Washington that have executed an

interlocal cooperative purchasing agreement with Cowlitz County may elect to purchase from the awarded

vendor under the terms and conditions of this contract, subject to the vendor’s consent.

The Board reserves the right to reject any and all bids and to waive any immaterial irregularities or

informalities in any bid or in the bidding.

DATED this 12th day of May 2026.

BOARD OF COUNTY COMMISSIONERS

OF COWLITZ COUNTY, WASHINGTON

___________________________________

Richard R. Dahl, Chairman

___________________________________

Steve Rader, Commissioner

___________________________________

Steven L. Ferrell, Commissioner

ATTEST:

___________________________________

Kelly Grayson, Clerk of the Board

BID PROPOSAL FORM

(PRINT LEGIBLY IN INK OR TYPE)

ASPHALT MATERIALS THROUGH JUNE 30, 2027

ITB #2026-0025-01

The undersigned bidder hereby agrees to furnish the items listed below conforming to the

specifications below at the prices stated.

Bid Submitted By: _________________________________________________________________

(Company Name)

Signature:

_________________________________ Title:_________________________

Name Printed:

_________________________________

Address of Bidder: _________________________________ UBI No. ______________________

_________________________________ Tax ID No. ____________________

Telephone:

_________________________________ Date of Bid:___________________

Email:

Fax:

_________________________________

_________________________________

BID PROPOSAL FORM

(PRINT LEGIBLY IN INK OR TYPE)

ASPHALT MATERIALS THROUGH JUNE 30, 2027

ITB #2026-0025-01

Bidders shall enter unit prices in the appropriate column for each material listed. If a price does not apply,

bidders shall insert “N/A.” Bidders may submit pricing for any or all items. Unit prices shall be complete and

include all costs as specified in the bid documents.

Bidders are encouraged to list additional materials they regularly supply on a separate sheet, if applicable.

Unless otherwise noted, prices shall be for materials loaded at the vendor’s plant (FOB Vendor)

*This page is for the WSDOT spec. items listed below.

WSDOT SPEC. MATERIALS PER

2026 STANDARD SPECIFICATIONS

Asphalt Treated Base – WSDOT Sec. 4-06

HMA Class ¾” P.G. 64-22 – WSDOT Sec. 5-04**

HMA Class ½” P.G. 64-22 – WSDOT Sec. 5-04**

HMA Class ⅜” P.G. 64-22 – WSDOT Sec. 5-04**

Asphalt Cold Mix Patch Material (non-spec.)

Tack Coat CSS-1 – WSDOT Sec. 9-02.1(6)

FOB Vendor Plant (Loaded)

Price Per Pallet Price Per Ton

$

$

$

$

$

$

$

** The Unit Price for HMA products shall be subject to the General Special Provision for Asphalt

Cost Price Adjustment outlined under the special instructions on page 6.

Addenda: The bidder acknowledges receipt of the following addenda: ___________________.

APPENDIX A

COWLITZ COUNTY PUBLIC WORKS

ASPHALT MATERIALS

SPECIFICATIONS

I. GENERAL

A. Firm prices are solicited for the asphalt materials listed. It is the intent of these specifications to

describe the asphalt materials in sufficient detail to secure bids on comparable materials. All

materials shall conform in strength, quality of workmanship to that which is usually provided by

the trade in general. Any variance from the specifications or standards of quality must be clearly

pointed out in writing by the bidder.

B. Term: The period of this contract shall be for a period of one year from its effective date. Either

party may at any time during the life of this contract terminate this contract by giving thirty (30)

days’ notice in writing to the other party of its intention to cancel.

C. Right to Award: The County reserves the right to make contract award on all groups of materials

listed on the bid form or award based on any group or based on any combinations of groups.

D. Right to Reject/Accept: The County reserves the right to reject any or all bids, accept any

presented bids which meet or exceed these specifications that are in the best interest of the

County and will not necessarily bind the County to accept the lowest bid.

E. Changes: Any proposed change in this contract shall be submitted to Cowlitz County Public

Works for prior approval and they will make the change by a contract modification. Any oral

statement or representation changing any of these terms or conditions is specifically

unauthorized and is not valid.

F. Invoices: Payment will be made according to state statute, in the month following use of

materials, providing a properly detailed invoice has been furnished. Vendor shall accurately

invoice per the prices in the contract and shall issue one invoice per order. Invoices shall be mailed

to:

Cowlitz County Public Works

Accounts Payable

1600 13th Avenue S.

Kelso, WA 98626

or emailed to publicworks@cowlitzwa.gov.

II. Special Instructions

A. This is to be considered an open-ended bid. Materials will be purchased against this bid for a

period of July 1, 2026 through June 30, 2027.

B. Base Prices may not increase during the contract period. Base price may be adjusted at each

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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