Project Information

Bid Title

*Fax Bid*Proprietary*EyeGlass Frames-DOC

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 29, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

3000026300

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026300	*Fax Bid*Proprietary*EyeGlass Frames-DOC Original: 3000026300 Attachments: Attachment A - Special Terms and Conditions - Pages 1-8 Attachment B - Online Bidding Instructions - Pages 1-10	05/29/2026	06/03/2026 2:00:00 PM CT

Contact Information for Bid # 3000026300

Department	*** State Procurement ***
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES MUST BE

RECEIVED BY

06/03/2026

02:00 PM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026300

Opening Date: 06/03/2026

Vendor Name and Address: (to be completed by Vendor)

Ship To Address:

Danielle Matherne

DOC LA STATE PENITENTIARY-911 WAREHOUSE

17544 TUNICA TRACE - HWY 66

ANGOLA, LA 70712

SUBMIT FAX RESPONSE TO:

Fax Number: 225-342-9756

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026300

Version: 1

Buyer: LAKEISHA BRYANT

Buyer Phone: 225-342-4824

E-Mail: lakeisha.bryant2@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FD196A074A29F90C4F2

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

YES

YES

YES

YES

NO

6.______ %discount for payment made within 30 days. Discounts for payment made in less than

NO

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: *Fax Bid*Proprietary*EyeGlass Frames-DOC

RFx text:

****************************************************FAX BID*****************************************************

All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Fax bid: 3000026300

Date: 06/03/2026

T-Number:

Bidder:

Page 2 of 9

tabulated by our office, and to receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system. You will need a LaGov Vendor ID and Password in order to submit

an online bid.

Bidders are invited to submit bids via the Online Bid Response Link on Page 1 of this bid invitation.

Online bidding instructions are attached to this bid invitation.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-7

Attachment B - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

===========================================================================

To establish a Blanket Order Contract to provide Eye Glass Frames for Louisiana Department of

Corrections - Louisiana State Penitentiary R.E. Barrow, Jr. Treatment Center Optical Clinic for a period

beginning July 1, 2026 or date of award, whichever is later, ending June 30, 2027. At the option of the

State of Louisiana and acceptance by the Contractor, this contract may be renewed for two additional

12-month periods at the same prices, terms and conditions. Total contract time not to exceed 36

months.

===========================================================================

Blanket Order Contract:

Items are to be called for by the using agency as needed. No shipments are to be made until the

Agency calls or otherwise submits an order for shipment of a specific quantity. Quantities are

estimated, and they may be increased or decreased as needed throughout the contract period.

Individual order quantities, when called for, are based on the Using Agency’s demand at the time of

order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a

guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be

able to obtain and supply the item(s) at their bid price for the entire contract period and within the

delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be

paid.

===========================================================================

Blanket Order Delivery

The State reserves the right to reject any and all vendors who cannot make delivery within the stated

timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise

submitted by the Using Agency.

===========================================================================

Proprietary:

In accordance with La. R.S. 39:1655, this solicitation has been approved as proprietary and only the

brand(s) and model(s) specified will be considered for award.

Fax bid: 3000026300

Date: 06/03/2026

T-Number:

Bidder:

Page 3 of 9

===========================================================================

Method of Award:

It is the intent of the State to award this contract on an individual basis to the lowest responsive,

responsible bidder(s) meeting the specifications. The State further reserves the right to reject

individual line items from the award.

Fax bid: 3000026300

Date: 06/03/2026

T-Number:

Bidder:

Page 4 of 9

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

1 Product Category:42142901

Eye Glass Frames

**This item has been approved as a proprietary purchase

and only the brand and model specified will be

considered.*

Brand: Hart Specialities

Design: Looking Glass

Style No.: 1050

Color: Black

Specifications:

* Designed for use in Correctional Institutions

* Made of injected propionate plastic (no material

substitutions will be accepted)

* Must not contain a core wire in the temple (due to

security reasons)

* May have a small metal hinge that attaches the front of

the frame to the temples

* Saddle-type bridge preferred

* Skull-type temple only

Acceptable Sizes to include, but are not limited to:

* Size 50

* Size 52

* Size 54

Delivery Timeframe: 2 Business Days ARO

Delivery Terms: Items to be called for as needed by

Agency. Agency estimates using 250 frames per month

(sizes may vary). Do Not Ship Until Called For By Agency.

7,800

EA __________ ________________

Specify Brand Bidding: _______________________

Specify Design Bidding: _______________________

Specify Style No. Bidding: __________

Specify Color Bidding: __________

Specify Bidding Designed For Use In Correctional

Institutions: _____ Yes _____ No

Specify Bidding Made of Injected Propionate Plastic:

_____ Yes _____ No

Fax bid: 3000026300

Date: 06/03/2026

T-Number:

Bidder:

Page 5 of 9

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

Specify Bidding No Core Wire In Temple: _____ Yes

_____ No

Specify Bidding Small Metal Hinge Attaching Front Of

Frame To Temple: _____ Yes _____ No

Specify Bidding Saddle-type Bridge: _____ Yes _____

No

Specify Bidding Skull-type Temple: _____ Yes _____ No

Specify Sizes Bidding:

____________________________________

Specify Minimum Order Quantity: _________

Specify Delivery Days ARO: _________

EOT

Commodity Codes

• NAICS 339115Ophthalmic Goods Manufacturing

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