Project Information

Bid Title

RFQ 25-536 AC Unit for Substation Relay Office

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Jun 26, 2025

Closing Date

Jul 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 25-536

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2025

Primary Contact
Lauren Wright

Title
RFQ 25-536 AC Unit for Substation Relay Office

Secondary Contact
Maureen Lynch

Number
RFQ 25-536

Tertiary Contact
Erin Anderson

Type
Request for Quotation

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
New Smyrna Beach Utilities is seeking a quote from a Licensed and Insured HVAC Contractor to remove the existing AC system and supply and install a 3-ton AC system at our Substation Relay Office at our Transmission & Distribution Facility located at 1151 Field St, New Smyrna Beach Florida 32168.
We have a mandatory site visit scheduled for Wednesday, July 2, 2025, at 9 A.M
The location address is 1151 Field St, New Smyrna Beach FL 32168

Dates(All times are listed as EST )

Broadcast Date
6/26/2025 8:00 AM EST

Question End Date

Due Date
7/10/2025 2:30 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
7/2/2025	9:00 AM	Yes	1151 Field St, New Smyrna Beach FL 32168

Documents

Total: 1

Type	Name	Description	File Type
Request for Quotation	25-536 AC Unit for Substation Relay Office.pdf	RFQ 25-536 AC Unit for Substation Relay Office	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 3

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					Provide & Install 3-Ton AC System (Trane or Carrier)	1	EA	Price	Brand Name Only
2					Permitting	1	LS	Price	Service
3					Electrical Work including any permitting (if required)	1	LS	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RF Quote Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 1

Question	Date Asked	Answer	Date Answered
Where is the Equipment located	6/26/2025 8:44:49 AM	The air handler is above the office and the other part of the unit is outside on the side of building. The address is 1151 Field St. NSB FL 32168	6/26/2025 8:51:39 AM

Commodity Codes

Total: 6

Code	Description
[031-21]	Compressors, Air Conditioning: Industrial Type, and Parts
[031-3]	Air Conditioners: Commercial, and Parts and Accessories not Individually Itemized
[031-6]	Air Conditioning and Heating: Central Units, and Parts and Accessories Not Individually Itemized
[055-4]	Air Conditioners and Parts
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)
[910-36]	Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335314Relay and Industrial Control Manufacturing

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