Project Information

Bid Title

Translation of Voter Information Guides and Associated Election and Educational Information

Issuing Agency

Sacramento County

Location

California

Published Date

Mar 20, 2025

Closing Date

Apr 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-RFP-0017

Original Source

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Bid Documents

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Project Description

Project ID: 2025-RFP-0017

Title: Translation of Voter Information Guides and Associated Election and Educational Information

Addenda: 0

Release Date: 3/20/2025

Due Date: 4/16/2025

Post Information

Posted At:Thu, Mar 20, 2025 12:15 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Department of Voters Registration and Elections will provide material including but not limited to Ballot Translation Guides, Voter Information Guides, voter education documents, and brochures/flyers to be translated into the following languages: Chinese (Traditional), Hindi, Hmong, Japanese, Korean, Laotian, Mien, Punjabi, Spanish, Tagalog, Telugu, Urdu, and Vietnamese. The translated voter outreach and education materials are intended for voters, community members, and partners to print and distribute to voters with a limited-English proficiency to ensure they are informed with updates regarding the election and participate in the election process and cast a well-informed ballot. The historical annual spend for these services is approximately $100,000. The term of the awarded contract(s) shall be an initial one (1) year term, with the County reserving the right for up to four (4) subsequent one (1) year renewals, for a maximum of five (5) years .

Background

The County of Sacramento Voter Registration and Elections (VRE) department has helped foster an open and inclusive democratic process by providing language assistance in languages other than English, serves multilingual registered voters, and partners with our language minority communities. The department provides translated material in the following languages: Chinese (Traditional), Hindi, Hmong, Japanese, Korean, Laotian, Mien, Punjabi, Spanish, Tagalog, Telugu, Urdu, and Vietnamese. The Department of Voter Registration and Elections may add additional languages during the term of this contract as required by Federal and State laws.

Timeline

Release Project Date:

March 20, 2025

Question Submission Deadline:

April 10, 2025, 5:00pm

Addendum Issued (if necessary):

April 14, 2025, 5:00pm

Submission Deadline:

April 16, 2025, 3:30pm

Award Contract:

May 15, 2025

Commodity Codes

• NAICS 541930Translation and Interpretation Services
• NAICS 611710Educational Support Services

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