Project Information

Bid Title

Audio Visual Conference Room Upgrades: Furnish and Install

Issuing Agency

City of Anaheim

Location

California

Published Date

Apr 13, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Audio Visual Conference Room Upgrades: Furnish and Install

Addenda: 2

Release Date: 3/26/2026

Due Date: 5/6/2026

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Audio Visual Conference Room Upgrades: Furnish and Install

Last updated by Addendum #2 on Apr 14, 2026 7:47 AM See what changed

INVITATION FOR BID

Central Purchasing Office

20775 , 88011

Project ID: 9891

Release Date: Thursday, March 26, 2026

· Due Date: Wednesday, May 6, 2026 2:00pm

Posted Thursday, March 26, 2026 5:41pm

All dates & times in Pacific Time

Draft Response Events RSVP No Bid22 days, 18 hours, 17 minutes

Post Information

Posted At:Thu, Mar 26, 2026 5:41 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Anaheim, Central Purchasing Office , (hereinafter referred to as City) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Audio Visual Conference Room Upgrades: Furnish and Install . The awarded Contract, (hereinafter referred to as Contract) will be between the City and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the City Master Agreement Terms & Conditions, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the City’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the City Master Agreement Terms & Conditions and any solicitation attachments and/or exhibits.

Background

The City is committed to improving communication and collaboration across its facilities by upgrading conference room technology. As part of this effort, the City is undertaking a one-time project to update audio-visual equipment in various City-owned and maintained locations.

These services include removing existing equipment and furnishing and installing new audio-visual systems. This may involve items such as screens, cameras, microphones, speakers, and video conferencing tools. Additional services may include setting up the equipment, ensuring everything functions properly, coordinating with City staff, and providing basic guidance on system use. Work may take place at multiple sites and should be completed in a way that minimizes disruption to daily operations.

To support this project, the City is seeking qualified vendors to provide complete audio-visual upgrade services. This includes removal of outdated equipment, installation of new systems, and testing to ensure all components are working properly, resulting in reliable and easy-to-use conference room spaces across City facilities.

Timeline

Release Date:

March 26, 2026

Pre-Bid Meeting (Non-Mandatory):

April 9, 2026, 3:00pm

2:45 PM check-in, 3:00 PM start, no late arrivals, no exceptions
Begin: Anaheim City Hall, 200 S. Anaheim Blvd., Suite 620, Anaheim, CA 92805
End: Anaheim West Tower, 201 S Anaheim Blvd., 4th Floor Conference Room, Anaheim, CA 92805

Question Submission Deadline:

April 29, 2026, 2:00pm

Bid Submission Deadline:

May 6, 2026, 2:00pm

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing

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