Project Information

Bid Title

Library Media and Digital Resources and Services

Issuing Agency

Plano Independent School District

Location

Texas

Published Date

May 22, 2026

Closing Date

Jul 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-09-31-29

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	2026-09-31-29 (Library Media and Digital Resources and Services)
Issue Date & Time	5/22/2026 07:00:00 AM (CT)
Close Date & Time	7/14/2026 03:00:00 PM (CT)
Question Cut Off Date	6/24/2026 07:00:00 AM (CT)
Notes	SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for the purchase of Library Media and Digital Resources and Services. The resources procured under this contract will be used by campus librarians, classroom teachers, instructional coaches, and students from prekindergarten through twelfth grade. All offerings must align with the Texas Essential Knowledge and Skills standards, support the diverse reading levels and language needs represented across the district, and meet applicable student data privacy requirements under the Family Educational Rights and Privacy Act and the Children's Online Privacy Protection Act. Plano Independent School District, TX requires vendors to provide one or more of the following categories of library media and digital resources. Vendors may respond to any applicable category or combination of categories based on their area of expertise and available inventory, which includes but is not limited to: Digital and E-Book Collections; Digital Databases and Online Reference Resources; Streaming Video and Multimedia Educational Content; Learning Management System - Compatible Resources and Curriculum Supplements, and Training Services. This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs. NOTE: This RFP replaces or will replace the following awards: 2021-033 Library Media and Digital Resources (exp. 10/31/2026) IF AWARDED TO THE REFERENCED RFP ABOVE, PLEASE RESPOND TO THIS RFP TO PREVENT A LAPSE OF AN AWARD/CONTRACT WITH PLANO ISD. ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $500,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually. TERM: The initial term of this RFP will be for one (1) year from date of award. This contract, unless terminated early, will automatically renew for four (4) additional one (1) year periods. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Tentative - Pending Board Approval Date Initial Contract Period: September 2026- September 2027 Contract YR2 (Option): September 2027- September 2028 Contract YR3 (Option): September 2028- September 2029 Contract YR4 (Option): September 2029- September 2030 Contract YR5 (Option): September 2030- September 2031

Contact Information

Name	Mandy Palazzo
Address	2201 W Spring Creek Pkwy Plano, TX 75075 USA
Phone	1 (469) 75202089
Fax
Email

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9332169

Bid Attachments

File Name	Description	File Size
Pre-Service Affidavit Form2 MP.pdf	Plano ISD - Pre-Service Affidavit	58 KB	346126	7428188
Form_W-9_fillable_(Rev._March_2024).pdf	An updated W-9 is requested if Plano ISD does not have a recently signed form from your company on the most recent revision of the IRS Form W-9 (Rev. March 2024).	137 KB	346126	6000274
Form 1295 Sample - Texas-Ethics-Commission-Conflict-of-Interest.pdf	This is a sample of the TEC Form 1295 with basic instructions. Do not print a blank form. The form must be filed online, then printed. After printing, complete Section 6 and sign (either by hand or electronic signature( before uploading to the Response Attachments tab.	662 KB	346126	6824745
Terms_and_Conditions 2025.pdf	Plano ISD Standard Terms and Conditions (Rev. 2025)	552 KB	346126	6833691
CIQ_Revised_1.1.21.pdf	Blank CIQ form with basic description page	48 KB	346126	5495493

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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