Project Information

Bid Title

IFB Automotive Body Repair & Painting

Issuing Agency

City of Pasadena

Location

Texas

Published Date

Nov 19, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-027

Original Source

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Bid Documents

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Project Description

Bid Number	Bid Name	Release Date	Due Date
25-027	IFB Automotive Body Repair & Painting	11/19/2025	12/08/2025

Attachment Preview

PURCHASING OFFICE

1149 ELLSWORTH DR. SUITE 401

PASADENA TX. 77506

713-475-5532

FAX 713-920-7938

SUBMIT TO:

CITY OF PASADENA

CITY SECRETARY’S OFFICE

1149 Ellsworth Dr. Suite 200

Pasadena TX. 77506

MAILING DATE

November

19,2025

Invitation for Bids (IFB)

TITLE

Vehicle Body Repair & Painting

NUMBER

25-027

BID WRITER

Cheyenne

Keltch, Buyer II

CLOSING DATE & TIME

December 8, 2025

by 4:00PM

PRE-BID DATE, TIME AND LOCATION

NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL

TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS

NO BID: If not submitting a bid, state reason below and return one copy of this form

CITY-STATE-ZIP

PH:

EMAIL:

FX:

WEB ADDRESS:

TOTAL BID AMOUNT:

Bids are firm for Acceptance for 90 days

Yes

No

Other

Delivery: Calendar days after receipt of Purchase Order:

days (ARO)

Payment Terms:

% , net

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same

materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I

am authorized to sign this bid for the bidder. In submitting a bid to the City of Pasadena the bidder offers and agrees that if the bid is accepted, the

bidder will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes to action it may now or hereafter

acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or

acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment

to the bidder.

AUTHORIZED SIGNATURE

DATE

PRINTED NAME/TITLE

Addendum #1

Please initial by all that apply. I acknowledge receipt of the following addendum

Addendum #2

Addendum #3

Addendum #4

Please note the following:

• This page must be completed and returned with your bid

• Bids must be submitted in a sealed envelope, marked with bid number & closing date.

• Bids received after the above closing date and time will not be accepted.

Legal Notice

NOTICE TO BIDDERS

BID NO. 25-027

The City of Pasadena, Texas intends to purchase and invites you to submit a sealed bid for:

Vehicle Body Repair & Painting

Sealed bids in duplicate will be received by the City of Pasadena, Texas on or before 4:00 p.m. CST,

Monday, December 8, 2025 in the Office of the City Secretary, 1149 Ellsworth Dr. Suite 200, Pasadena

TX. 77506 Bids will be publicly opened and read on December 9, 2025 at 3:00 p.m. in the 2nd floor

conference room at City Hall.

Invitation for Bids documents may be obtained via the Internet by contacting DemandStar.com or from the

City of Pasadena Purchasing Department web page at www.pasadenatx.gov If you do not have Internet

access, you may obtain the documents by contacting the Purchasing Office at 1149 Ellsworth Dr. Suite

401, Pasadena TX. 77506 (713) 475-5532.

Bids may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Dr. Suite 200

Pasadena TX. 77506. Any bids received after the above stated time will be returned to the bidder

unopened.

The City Council reserves the right to waive any informalities or minor irregularities; reject any and all

bids/proposals which are incomplete, conditional, obscure, or which contain additions not allowed for;

accept or reject any bids/proposal in whole or in part with or without cause; and accept the bid/proposal

which best serves the City.

CAUTION: It is the bidder’s/proposer’s responsibility to ensure that bids/proposals are received in the City

Secretary’s Office prior to the date and time specified above. Receipt of a bid/proposal in any other City

office does not satisfy this requirement.

Published in the Pasadena Citizen & on the City of Pasadena Website

Publish: November 19,2025&November 26, 2025

Commodity Code: 65-12,557-15,559-10,928-19

IFB # 25-027 VEHICLE BODY REPAIR & PAINTING

CITY OF PASADENA

PURCHASING OFFICE

TABLE OF CONTENTS

STANDARD PURCHASE DEFINITIONS (IFB) ........................................................................................................... 1

GENERAL REQUIREMENTS FOR BIDS .................................................................................................................... 2

SPECIAL CONDITIONS.............................................................................................................................................10

SPECIFICATIONS ......................................................................................................................................................13

BIDDER QUESTIONNAIRE .......................................................................................................................................16

DEVIATION & COMPLIANCE SIGNATURE FORM..................................................................................................20

NON-COLLUSION AFFIDAVIT..................................................................................................................................21

SOLICITATION QUESTIONNAIRE............................................................................................................................22

BIDDER REFERENCES.............................................................................................................................................23

LOCAL BIDDER PREFERENCE CLAIM FORM .......................................................................................................24

FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY ...................................................................................26

BIDDER QUESTIONNAIRE & CHECKLIST ..............................................................................................................27

BID/PROPOSAL LABEL............................................................................................................................................28

APPENDIX A ..............................................................................................................................................................29

Commodity Code: 65-12,557-15,559-10,928-19

IFB # 25-027 VEHICLE BODY REPAIR & PAINTING

CITY OF PASADENA

PURCHASING OFFICE

STANDARD PURCHASE DEFINITIONS (IFB)

The City will use the following definitions in instructions to bidders, terms and conditions, special provisions, technical specifications and any other

solicitation documents.

Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall

control, unless otherwise defined in the Contract.

1. Addendum means a written instrument issued by the

Contract Awarding Authority that modifies or clarifies the

Solicitation prior to the Due Date. “Addenda” is the plural

form of the word.

2.

Alternate Bid means multiple Bids with substantive

variations from the same Bidder in response to a

Solicitation.

3.

Appropriate, Appropriated, or Appropriation means the

adoption by the City Council of the City of a budget for a

fiscal year that includes payments to be made under the

Contract during the respective fiscal year.

4.

Bid is a complete, properly signed response to an invitation

for bid, which if accepted, would bind the Bidder to perform

the resultant Contract.

compliance with all City ordinances concerning the

purchasing process.

16. Lowest Responsible Bidder means the Bidder submitting

Lowest Responsible Bid.

17. Non-Professional Services are services performed that are

not of a professional nature such as lawn care, security,

janitorial, etc.

18. Offer means a complete signed response submitted to the

City in response to a Solicitation including, but not limited to,

a Bid submitted in response to an Invitation for Bid, a

proposal submitted in response to a Request for Proposal,

a quote submitted in response to a Request for Quotation,

or a statement of qualifications and interest submitted in

response to a Request for Qualifications.

5.

Bidder is a person, firm, or entity that submits a Bid in

response to a Solicitation. Any Bidder may be represented

by an agent after submitting evidence demonstrating the

agent’s authority. The agent cannot certify as to his own

agency status.

6.

Bid Guaranty guarantees that the Bidder (a) will not

withdraw the Bid within the period specified for acceptance,

and (b) will execute a Contract and furnish required bonds

and any necessary insurance within the time specified in the

Solicitation, unless a longer time is allowed by the City. The

guarantee will be returned to the Bidder upon execution of

a Contract

7.

Bids are responses to an Invitation for Bids.

8.

City means the City of Pasadena, a Texas home-rule

municipal corporation.

19. Pre-Bid Conference means a conference conducted by the

Purchasing Office, held in order to allow Bidders to ask

questions about the proposed Contract and particularly the

Contract specifications.

20. Professional Services means services that use skills that

are predominantly mental or intellectual, rather than

physical or manual such as accounting, architecture, land

surveying, law, medicine, optometry, professional

engineering, etc.

21. Purchase Order is an order placed by the Purchasing Office

for the purchase of Goods or Services written on the City’s

standard Purchase Order form and which, when accepted

by the Bidder, becomes a contract. The Purchase Order is

the Bidder’s authority to deliver and invoice the City for

Goods or Services specified, and the City’s commitment to

accept the Goods or Services for an agreed upon price.

9.

Construction means the construction, repair, rehabilitation,

alteration, conversion or extension of building, parks,

utilities, streets or other improvements or alterations to real

property.

10. Contractor means the person, firm or entity selling goods or

services to the City under a Contract.

11. Deliverables means the goods, products, materials, and/or

services to be provided to the City by a Bidder.

22. Services include all work or labor performed for the City on

an independent contractor basis other than construction.

23. Solicitation means, as applicable, an Invitation for Bid,

Request for Proposal, Request for Qualifications or a

Request for Quotation.

24. Subcontractor means a person, firm or entity providing

goods or services to a Bidder to be used in the performance

of the Bidder’s obligations under the Contract.

12. Due Date means the date and time specified for receipt of

Bids.

13. Goods are supplies, materials, or equipment.

25. Unbalanced Bid means a Bid that is based on prices which

are significantly less than cost for some bid items and

significantly more than cost for others.

14. Invitation for Bid (IFB) means a Solicitation requesting

pricing for a specified Good or Service which has been

advertised for Bid in a newspaper.

15. Lowest Responsible Bid means the Bid meeting all

requirements of the specifications, terms, and conditions of

the Invitation for Bid resulting in the lowest cost to the City

in a total cost concept or based solely on price, taking into

consideration the financial and practical ability of the Bidder

to perform the Contract, past performance of the Bidder, and

1

Commodity Code: 65-12,557-15,559-10,928-19

IFB # 25-027 VEHICLE BODY REPAIR & PAINTING

CITY OF PASADENA

PURCHASING OFFICE

GENERAL REQUIREMENTS FOR BIDS

These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing

Department. General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by the

SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING

ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

1. TERM CONTRACTS

The CITY of PASADENA acceptance of Bidder’s offer shall be limited to the terms herein unless expressly agreed in writing

by the CITY. If the contract is intended to cover a specific time period, the term will be given in the specifications under

PERIOD OF CONTRACT.

2. ANTI-LOBBYING PROVISION

DURING THE PERIOD BETWEEN THE BID MAILING DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING

THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY

MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY-SPONSORED

INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY.

THIS PROVISION IS NOT MEANT TO PRECLUDE BIDDERS FROM DISCUSSING OTHER MATTERS WITH CITY

COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL

POTENTIAL BIDDERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE

INTEGRITY OF THE BID PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE

BIDDER'S BID.

3. POTENTIAL CONFLICTS OF INTEREST

An outside consultant or contractor is prohibited from submitting a bid for services on a CITY of PASADENA project of

which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venture

or was in any other manner associated by ownership to any party that was a designer or other previous contributor. If such

a consultant or contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest, no matter

when the conflict is discovered by CITY of PASADENA.

4. GOVERNING FORMS

In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications

shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s interpretation shall

govern.

5. GOVERNING LAW

This bid solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government Code

§252, as amended. Bidders shall comply with all applicable federal, state and local laws and regulations. Bidder is further

advised that these requirements shall be fully governed by the laws of the State of Texas and that the CITY of PASADENA

may request and rely on advice, decisions and opinions of the Attorney General of Texas and the City Attorney concerning

any portion of these requirements.

6. APPLICABLE LAW AND VENUE

Any agreement resulting from this IFB shall be construed according to the laws of the State of Texas. The City and vendors

agree that the venue for any legal action under this agreement shall be the Harris County, Texas. In the event that any

action is brought under any agreement resulting from the IFB in Federal Court, the venue for such action shall be in the

Federal Judicial District of Harris County, Texas.

7. IMMIGRATION REFORM and CONTROL ACT (IRCA)

The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603, 100 Stat. 3359, signed by

President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law. The

Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work authorization),

required employers to attest to their employees' immigration status, and granted amnesty to certain illegal immigrants who

entered the United States before January 1, 1982 and had resided there continuously. The Act also granted a path towards

legalization to certain agricultural seasonal workers and immigrants who had been continuously and illegally present in the

United States since January 1, 1982.

8. INTERLOCAL PARTICIPATION

8.1. The City may enter into Interlocal Cooperation Purchasing Agreements with other governmental entities or

governmental cooperatives (hereafter collectively referred to as “Entity” or “Entities”) to enhance the City’s

purchasing power. At the City’s sole discretion and option, City may inform other Entities that they may acquire

items listed in this Invitation for Bids (hereafter “IFB”). Such acquisition(s) shall be at the prices stated herein, and

2

Commodity Codes

• NAICS 811121Automotive Body, Paint, and Interior Repair and Maintenance

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