Project Information

Bid Title

Bid NO. 26-06 Palm Street 2MG Hydropillar Rehabilitation

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Nov 26, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-06

Original Source

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Bid Documents

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Project Description

Bid Number:	26-06
Bid Title:	Bid NO. 26-06 Palm Street 2MG Hydropillar Rehabilitation
Category:	City Solicitations
Status:	Open

Publication Date/Time: 11/26/2025 8:00 AM Publication Information: NO. 26-06 Palm Street 2MG Hydropillar Rehabilitation Closing Date/Time: 12/18/2025 2:00 PM Submittal Information: Paper (Sealed Bids) Bid Opening Information: 448 Sate Hwy 75N Huntsville, T Pre-bid Meeting: 12/09/2025 Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Fee: Yes Business Hours: 8:00 AM - 5:00 PM Plan Holders List: N/A Related Documents: NO. 26-06 Palm Street 2MG Hydropillar Rehabilitation

Attachment Preview

City of Huntsville

448 State Highway 75 N

Huntsville, Texas 77320

Lucy Gonzalez

Phone: 936-291-5495

Email: purchasing@huntsvilletx.gov

INVITATION FOR BID (IFB) NO. 26-06

“Palm Street 2MG Hydropillar Rehabilitation”

RETURN SEALED IFB:

City of Huntsville

City Secretary

448 State Highway 75 N

Huntsville, Texas 77340

Sealed solicitations shall be received no later than:

2:00 P.M., Central Standard Time

December 18, 2025

MARK ENVELOPE: “Solicitation Packet 26-06”

ALL PAGES MUST BE INITIALED AND RETURNED,

IF NOT BID MAY BE REJECTED.

Table of Contents

Tentative Schedule of Events ......................................................................................................................... 3

Introduction..................................................................................................................................................... 3

General Instructions........................................................................................................................................3

Bid Submittals ............................................................................................................................................ 4

Information ................................................................................................................................................. 4

Award ......................................................................................................................................................... 4

Terms of Contract ....................................................................................................................................... 4

Termination of Contract ............................................................................................................................. 4

Special Terms & Conditions.......................................................................................................................5

Preparation of Bid ....................................................................................................................................... 5

Written Modification .................................................................................................................................. 5

Qualification of Responders ....................................................................................................................... 5

Addenda & Interpretations ......................................................................................................................... 5

Bid Bond ..................................................................................................................................................... 6

Payment Bond.............................................................................................................................................6

Bond Information........................................................................................................................................6

Change Orders ............................................................................................................................................ 6

Liquidated Damages ................................................................................................................................... 6

Laws and Regulations ................................................................................................................................. 7

Obligation of Responder.............................................................................................................................7

Bid Tabulation ............................................................................................................................................ 7

Information ..................................................................................................................................................... 7

Scope of Work ............................................................................................................................................ 7

1.01 – General.........................................................................................................................................7

1.02 – Submittals .................................................................................................................................... 9

Bid #26-06 Page 1 of 69 Firm Name:____________________________ Initials:________

1.03 – Preparation ................................................................................................................................. 10

1.04 – Containment...............................................................................................................................11

1.05 – Environmental Requirements for Application...........................................................................12

1.06 – Surface Preparation....................................................................................................................13

1.07 – Coating and Linings...................................................................................................................15

1.08 - Quality Control Plan...................................................................................................................18

1.09 - Clean-up and Disposal................................................................................................................19

1.10 – Warranty .................................................................................................................................... 20

1.11 – Payment ..................................................................................................................................... 20

1.12 - First Anniversary Inspection ...................................................................................................... 20

1.13 – Tank Graphics............................................................................................................................21

Technical Specifications ........................................................................................................................... 23

1. Scope Of Contract ...................................................................................................................... 23

2. Work To Be Accomplished – Two Million Gallon Elevated Water Tank.................................24

3. Repair Of Interior Seams Or Pits ............................................................................................... 26

4. Interior Surface Area Paint System ............................................................................................ 26

5. Exterior Surfaces Paint System .................................................................................................. 27

6. Disinfecting The Tank ................................................................................................................ 29

7. Guarantee And Cleanup ............................................................................................................. 29

8. Inspection ................................................................................................................................... 29

Coating & Painting for Steel Water Storage Tanks ...................................................................................... 30

Part 1 - General ......................................................................................................................................... 30

1.01 Scope.......................................................................................................................................30

1.02 Related Work Specified Elsewhere (If Applicable) ............................................................... 30

1.03 Reference Specifications And Standards................................................................................30

1.04 Contractor ............................................................................................................................... 31

1.05 Quality Assurance...................................................................................................................32

1.06 Safety And Health Requirements ........................................................................................... 33

1.07 Product Delivery, Storage & Handling...................................................................................34

1.08 JOB CONDITIONS ................................................................................................................ 34

Part 2 - Materials ...................................................................................................................................... 35

2.01 Acceptable Manufacturers ...................................................................................................... 35

2.02 General Requirements ............................................................................................................ 35

2.03 Material Preparation ............................................................................................................... 35

2.04 Tank Interior Coating Systems – Wetted Areas ..................................................................... 36

2.05 Tank Interior Coating Systems - Dry Areas ........................................................................... 36

2.06 Tank Exterior Coating Systems .............................................................................................. 37

Part 3 - Execution ..................................................................................................................................... 39

3.01 General....................................................................................................................................39

3.02 Surface Preparation.................................................................................................................40

3.03 Non-Visible Contaminants ..................................................................................................... 42

3.04 Application, General ............................................................................................................... 43

3.05 Coating Systems Application ................................................................................................. 44

3.06 Repairs .................................................................................................................................... 44

3.07 Solvent Vapor Removal..........................................................................................................45

3.08 Disinfection.............................................................................................................................45

3.09 Clean Up ................................................................................................................................. 45

Photos ........................................................................................................................................................... 45

Front Signage Elevation ............................................................................................................................... 55

Bid #26-06 Page 2 of 69 Firm Name:____________________________ Initials:________

Inspection...................................................................................................................................................... 56

Pricing ........................................................................................................................................................... 56

Price Table .................................................................................................................................................... 56

Site Visit.......................................................................................................................................................57

Safety Standards & Accident Prevention ................................................................................................. 57

Insurance Requirements................................................................................................................................57

Conflict of Interest ........................................................................................................................................ 59

Certificate of Interested Parties Form 1295..................................................................................................60

House Bill 89 ................................................................................................................................................ 60

Senate Bill 252..............................................................................................................................................60

References..................................................................................................................................................... 61

Non-Collusion Affidavit ............................................................................................................................... 62

Bid Term & Conditions ................................................................................................................................ 63

No-Bid Statement ......................................................................................................................................... 68

Responders Information................................................................................................................................69

Tentative Schedule of Events

November 26, 2025 – Release Bid

November 29 and December 6, 2025 – Legal Advertisement

Mandatory Site Visit – December 9, 2025

December 11, 2025 – Questions Due to Procurement Manager

December 15, 2025 – Final Addendum Posted

December 18, 2025, 2:00 P.M. – Public Bid Opening

January/February 2026 – Award Preparation

Introduction

The City of Huntsville, Texas (the “City”) is seeking sealed bids from qualified contractors for the

rehabilitation of a Two Million Gallon (2MG) hydropillar rehabilitation. This solicitation is issued in

accordance with Texas Local Government Code Chapter 252 and the City’s procurement policies. The

City is aware of the time and effort you expend in preparing and submitting bids and proposals to the City.

Please let us know if any bid requirements are causing you difficulty responding. We want to make the

process as easy and painless as possible so that all responsible firms can compete for the City's business.

General Instructions

IFB packets must be delivered in a sealed envelope to:

The City of Huntsville

Attention of City Secretary

c/o Purchasing Department

City of Huntsville Service Center

448 State Highway 75 North

Huntsville, Texas 77320

Solicitation Packets must be received by

December 18, 2025, at 2:00 P.M. Central Time

Bid #26-06 Page 3 of 69 Firm Name:____________________________ Initials:________

It is the sole responsibility of responder to have packet at designated location prior to the deadline date and

time. Each response must be sealed in an opaque envelope which has been clearly marked “Bid Packet #

26-06”. Responses received after December 18, 2025, 2:00 P.M. will not be considered for the award of

the contract and shall be considered void and unacceptable. It is the responsibility of the responder to

ensure that the bid packet is delivered to the designated location before the deadline. All late packets will

be returned to responder unopened when properly marked. Public reading is scheduled to be held at the

date and time listed above at City Hall, 1212 Avenue M, Huntsville, Texas. You are invited to attend.

All questions concerning the solicitation should be directed to the Procurement Manager, Lucy Gonzalez

at e-mail purchasing@huntsvilletx.gov.

Bid Submittals

Bidders submitting a response do so entirely at their expense. There is no expressed or implied obligation

by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing or

submitting a bid, for providing additional information when requested by the City of Huntsville, or for

participating in any selection interviews.

Information

Details on which commodities and services we purchase or have for sale is available from the Purchasing

Department. You may register on the City’s vendor management program at www.huntsvilletx.gov/bids

to receive notice of bid opportunities. Additionally, you may register at www.publicpurchase.com.

Award

The City of Huntsville will award based on best value* meeting the requirements for this service. The City

of Huntsville reserves the right to award to the most responsible and responsive bidder in the best interest

of the City. The City may award to multiple providers or to a single provider. If the awarded responder is

unable to meet the requirements of the City, services/products may be purchased from the next best

available responder and continue until a responder is found that can complete the requirements of the City

of Huntsville. The City reserves the right to reject any bids that do not meet specifications stated herein or

reject all bids should this project not be approved for any reason.

*Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are: price, quality of item,

location of responder, safety record of responder, past relationship with responder, and/or any relevant criteria specifically listed.

Terms of Contract

This contract shall be effective January 28, 2026 and will expire in 90 days: April 28, 2026.

Termination of Contract

The City or the Contractor shall have the right to cancel at any time for any reason on thirty (30) day

written notice. The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the

City of Huntsville, the successful vendor’s performance is not acceptable, or if the deliveries and servicing

of this contract do not conform to the requirements detailed herein. If though any cause, the vendor fails to

fulfill its obligations, or if the vendor violates any of the agreements of this bid, the City has the right to

terminate by giving the successful responder thirty (30) calendar days-written notice. During the thirty-day

notification period, the City reserves the right to contact and award to other firms. The vendor will be

compensated for the satisfactorily deliveries performed before the termination date. Contract may be

terminated immediately should there be any illegal or unprofessional activities, alleged or otherwise,

occurring or suspected of occurring.

Bid #26-06 Page 4 of 69 Firm Name:____________________________ Initials:________

Special Terms & Conditions

It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services

and/or qualification for any or all products and/or services covered in this solicitation and to waive

informalities or defects or to accept such qualifications as it shall deem to be in the best interests of the

City of Huntsville. If less than three responses are received, the City of Huntsville reserves the right to

rebid as it deems to be in the best interest of the City. Each elected responder will receive a purchase order

as prices quoted. Responders must be able to complete the job within a reasonable time of request for

service. Should awarded responder not be able to respond, the City reserves the right to offer service to

next available responder. The City of Huntsville reserves the right to make the award of bid line items in

whole, parts or to reject any and all bids or bid line items if it is determined to be in the best interest of the

City. The Bid Terms and Conditions reference any and all indemnification language that is required and

not stated to the fullest extent of the law. The City of Huntsville has the sole last and final determination

to determine award with no recourse to the fullest extent of the law.

Preparation of Bid

Each solicitation must be submitted on the prescribed form. All blank spaces for prices must be filled in,

in ink or typewritten and must be fully completed and executed when submitted. If the unit price and the

total amount named for an item are not in agreement, the unit price alone will be considered as

representing the responder's intention and the total will be corrected to conform thereto. The responder

must sign their solicitation in the space provided on the responder’s form. If the solicitation is submitted

by a partnership or corporation, the name and address of the partnership or corporation must be shown,

together with the name and address of the partners or corporate officers. Solicitations submitted by a

partnership must be signed by one of the partners. Solicitations submitted by a corporation must be signed

by one of the corporate officials having, under the corporate structure, the power to act in this capacity.

Solicitations submitted by a sole proprietorship must be signed by the proprietor.

Written Modification

Any responder may modify their solicitation by letter, electronic or other written communication at any

time prior to the scheduled closing time for receipt, provided such written communication is received by

the City prior to the closing time, and provided further, the City is satisfied that the written modification

bears the signature of the responder. The written communication should not reveal the solicitation price

but should provide the addition or subtraction or other modification so that the final prices or terms will

not be known by the City until the sealed bid is opened. It is the responsibility of responder to ensure

modification was received by the City.

Qualification of Responders

No prequalification of responders is required. Before award of any contract can be approved, however,

the City shall be satisfied that the responder involved: (1) maintains a permanent place of business, (2) has

adequate plant and equipment to do the work properly and expeditiously, (3) has a suitable financial status

to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit a

satisfactory performance record.

Addenda & Interpretations

No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to

any responder orally.

Every question or request for interpretation concerning the solicitation shall be directed to the Procurement

Manager, Lucy Gonzalez in writing via e-mail at lgonzalez@huntsvilletx.gov or sent via mail addressed to

the Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320. All questions or request for

Bid #26-06 Page 5 of 69 Firm Name:____________________________ Initials:________

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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