Project Information

Bid Title

Midway Services – Franklin County Agricultural Fair

Issuing Agency

Franklin County

Location

Virginia

Published Date

Jan 16, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Midway Services – Franklin County Agricultural Fair
Category:	Franklin County Bids & Requests for Proposal
Status:	Open

Description: Franklin County, governed by its Board of Supervisors, is requesting proposals from qualified midway service providers to furnish, operate, and manage carnival rides, games, food concessions, and related services at the Franklin County Agricultural Fair located in Rocky Mount, Virginia at the Franklin County Recreation Park. The Franklin County Agricultural Fair has an average 4-Day ticketed attendance of 8,000 patrons ages birth to senior. The fair has historically operated on an unlimited ride wristband ($10) for all hours of operation and averages 4,000 unlimited ride wristband purchases over the duration of the fair. The County’s goal is to deliver a safe, enjoyable, family-friendly midway experience while maximizing entertainment value and ensuring professional operations. The successful proposer will enter into a professional services contract with the County to provide midway services as outlined herein. Publication Date/Time: 1/16/2026 12:00 AM Closing Date/Time: 1/30/2026 4:00 PM Related Documents: RFP Midway Services Franklin County Fair (PDF)

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REQUEST FOR PROPOSALS

Midway Services – Franklin County Agricultural Fair

Overview

Franklin County, governed by its Board of Supervisors, is requesting proposals from qualified

midway service providers to furnish, operate, and manage carnival rides, games, food

concessions, and related services at the Franklin County Agricultural Fair located in Rocky

Mount, Virginia at the Franklin County Recreation Park.

The Franklin County Agricultural Fair has an average 4-Day ticketed attendance of 8,000 patrons

ages birth to senior. The fair has historically operated on an unlimited ride wristband ($10) for

all hours of operation and averages 4,000 unlimited ride wristband purchases over the duration

of the fair.

The County’s goal is to deliver a safe, enjoyable, family-friendly midway experience while

maximizing entertainment value and ensuring professional operations. The successful proposer

will enter into a professional services contract with the County to provide midway services as

outlined herein.

Statement of Purpose

The County seeks proposals from experienced midway operators with proven records of

providing comprehensive midway services for county fairs, regional fairs, or similar large public

events.

The purpose of this RFP is to evaluate the qualifications, competence, and capacity of firms

seeking to undertake midway operations at the Franklin County Agricultural Fair. The successful

proposer must demonstrate expertise in carnival operations, safety compliance, regulatory

adherence, and customer satisfaction.

Scope of Work (Exhibit A)

The selected provider will:

- Furnish, install, operate, and maintain carnival rides, games, and limited concessions.

- Ensure all rides comply with Virginia Department of Labor and Industry (DOLI)

Amusement Device regulations and inspections.

- Provide trained staff, safety officers, and management on-site during the fair.

- Provide family-friendly game operations with transparent pricing and prize structures.

- Offer food concessions with diverse, affordable options.

- Maintain clean, orderly midway grounds.

- Maintain midway staff appearance with branded company apparel.

- Coordinate setup and takedown with County staff.

- Supply marketing and promotional materials (ride lists, photos, pricing) in advance for

County advertising.

- Provide daily gross revenue reports and remit agreed-upon revenue share to the

County.

Deliverables may include safety inspection reports, staffing schedules, revenue accounting, and

marketing collateral.

Schedule of Work

The Franklin County Agricultural Fair is typically held annually in the month of August at the

Franklin County Recreation Park. The County is open to working with the chosen midway

provider to find a date that is suitable for both parties. The midway must be fully operational for

the duration of the fair (typically 4 days). Setup and inspection must be completed 24 hours

before opening, and takedown must occur within 48 hours of closing.

Minimum Company Qualifications

1. At least 5 years of experience providing midway services for county fairs or similar

events.

2. Demonstrated compliance with Virginia amusement ride regulations.

3. Proven safety record with no major violations in the past 3 years.

4. Sufficient inventory of rides, games, and concessions to serve a fair with 10,000+

attendees.

5. Ability to provide insurance coverage as outlined below.

Proposal Requirements

All proposals must include:

- Company overview: history, structure, experience.

- Written responses to “Minimum Company Qualifications.”

- List of proposed rides with current photographs, games, and concessions, including

descriptions and photos.

- Staffing plan, including ride supervisors and safety personnel.

- Marketing approach for the fair.

- Fee structure and proposed revenue-sharing model with the County.

- Copies of business licenses, safety certifications, and amusement device inspection

records.

- Certificate of Insurance showing compliance with required coverage.

- References from at least 3 fairs/events within the last 5 years.

- Signed W-9.

- Signed “Doing Business in the Commonwealth of Virginia” form.

Insurance Requirements

The successful proposer must maintain, at minimum:

- General Liability: $1,000,000 per occurrence.

- Workers’ Compensation and Employer’s Liability: statutory requirements.

- Business Automobile Liability: $1,000,000 combined single limit.

- Professional/Operations Liability: $1,000,000 per claim.

Certificates of Insurance must name Franklin County Board of Supervisors, its officers,

employees, and agents as additional insured.

Submitting Proposals

Deadline: January 30, 2026, at 4:00 p.m.

Format: One (1) original, three (3) copies, and one (1) electronic copy on USB.

Delivery Address:

Corey White

Assistant Director of Finance

1255 Franklin Street, Suite 111

Rocky Mount, VA 24151

Proposals submitted via email or fax will not be accepted.

Schedule

- Distribution of RFP: January 16, 2026

- Requests for Clarification Due: January 23, 2026

- Responses Posted: January 26, 2026

- Proposal Due Date: January 30, 2026

- Review of Proposals: February 2-6, 2026

- Interviews: February 9-13, 2026

- Selection/Award of Contract: February 17, 2026

Evaluation Criteria

- Completeness of Proposal – 20%

- Company Qualifications & Experience – 25%

- Ability to Meet County Requirements – 30%

- Fee Structure & Revenue Sharing – 25%

TOTAL: 100%

General Provisions

A. ANTI-DISCRIMINATION: By submitting a proposal, the offeror represents and warrants to

Franklin County, Virginia that it will conform to the provisions of the Federal Civil Rights Act of

1964, as amended, the Virginia Fair Employment Contracting Act of 1975, as amended, where

applicable, the Virginians with Disabilities Act, the Americans With Disabilities Act, Section 2.2-

4311 of the Virginia Public Procurement Act (VPPA), and all other applicable federal, state and

local anti-discrimination laws, codes, rules, and regulations. Without limiting the foregoing,

during the performance of this contract, the offeror agrees as follows:

1. The offeror will not discriminate against any employee or applicant for employment because

of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state

or federal law relating to discrimination in employment, except where there is a bona fide

occupational qualification reasonably necessary to the normal operation of the offeror. The

offeror agrees to post in conspicuous places, available to employees, notices setting forth the

provisions of this nondiscrimination clause.

2. The offeror, in all solicitations or advertisements for employees placed by or on behalf of the

offeror, will state that such offeror is an equal opportunity employer.

3. Notices, advertisements and solicitations placed in accordance with federal law, rule or

regulation shall be deemed sufficient for the purpose of meeting these requirements.

4. The offeror will include the provisions of the above 1, 2 and 3 in every subcontractor or

purchase order over $10,000 in connection with this RFP, so that the provisions will be binding

upon each subcontractor or vendor.

B. DRUG-FREE WORKPLACE: During the performance of the contract, the offeror agrees to (i)

comply with the drug-free workplace provisions of Virginia Code 2.2-4312; (ii) provide a drug-

free workplace for the offeror’s employees; (iii) post in conspicuous places, available to

employees, a statement notifying employees that the unlawful manufacture, sale, distribution,

dispensation, possession, or use of a controlled substance is prohibited in the offeror’s

workplace and specifying the actions that will be taken against employees for violations of such

prohibition; (iv) state in all advertisements or solicitations for employees that the offeror

maintains a drugfree workplace; and (v) include the provisions of the foregoing clauses in every

subcontract or purchase order of over $10,000 in connection with this RFP, so that the

provisions will be binding upon each subcontractor or vendor.

C. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting its proposal, the offeror

represents and warrants that it does not and will not during the performance of this contract

employ illegal alien workers or otherwise violate the provisions of the federal Immigration

Reform and Control Act of 1986.

D. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed

in all respects by the laws of the Commonwealth of Virginia and any litigation with respect

thereto shall be brought in a court of appropriate jurisdiction in Franklin County, Virginia. The

offeror shall comply with all applicable federal, state and local laws, codes, rules and

regulations.

E. ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, the offeror represents and

warrants that its proposal is made without collusion or fraud and that it has not offered or

received any kickbacks or inducements from any other offeror, supplier, or subcontractor in

connection with their proposal, and that it has not conferred on any public employee having

official responsibility for this procurement transaction any payment, loan, subscription, advance,

deposit of money, services or anything of more than nominal value, present or promised, unless

consideration of substantially equal or greater value was exchanged. Furthermore, the

provisions, requirements, and prohibitions contained in Sections 2.2-4367 through 2.2-4377 of

the Virginia Code, pertaining to bidders, offerors, contracts, and subcontractors, are applicable

to this RFP and any resulting contract, as are the provisions, requirements, and prohibitions

contained in Sections 2.2-3100 through 2.2-3131 of the Virginia Code.

F. QUALIFICATIONS OF OFFEROR: Franklin County may make such reasonable

investigations as deemed proper and necessary to determine the ability of the offeror to

provide the services/furnish the goods as required under this RFP, and the offeror shall furnish

Franklin County all such information and data for this purpose as may be requested. Franklin

County reserves the right to inspect the offeror’s physical facilities prior to award to satisfy

questions regarding the offeror’s capabilities. Franklin County further reserves the right to reject

any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy

Franklin County that such offeror is properly qualified to carry out the obligations of the

contract and to provide the services and/or furnish the goods contemplated therein.

G. DEBARMENT STATUS: By submitting its proposal, the offeror represents and warrants that it

is not currently debarred by the Commonwealth of Virginia, or any city, county, town or political

subdivision therein, from submitting bids or proposals on contracts for the type of goods and/or

services covered by this solicitation, nor is it an agent of any person or entity that is currently so

debarred.

H. NONDISCRIMINATION TOWARDS OFFERORS: A bidder, offeror or contractor shall not be

discriminated against in the solicitation or award of this contract because of race, religion, color,

sex, sexual orientation, gender identity, national origin, age, disability, status as a service

disabled veteran, or any other basis prohibited by state law relating to discrimination in

employment or because the bidder or offeror employs ex-offenders unless Franklin County has

made a written determination that employing ex-offenders on the specific contract is not in its

best interest. FRANKLIN COUNTY DOES NOT DISCRIMINATE AGAINST FAITH-BASED

ORGANIZATIONS.

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