Project Information

Bid Title

Lagoon Cleanout Services

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jan 8, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-517A

Original Source

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Project Description

Bid ID:	IFB 26-517A
Addendum:	0
Bid Due Date:	1/28/2026
Description:	Lagoon Cleanout Services
Bid Document:	IFB 26-517A Lagoon Cleanout Services.pdf
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

IFB 26-517A

Supplies or Services Requested: Lagoon Cleanout Services

Department: Water and Sewer

NIGP Commodity Code(s): 988-89

Solicitation Schedule

EVENT

IFB Issue Date

DATE

01/08/2026

Pre-Bid Conference

Click or tap here to enter text.

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

01/20/2026

9 Days prior to IFB due date

01/28/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Rachel Harders, Buyer | rachelharders@cityoftulsa.org

All questions should be emailed with IFB 26-517A on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB 26-517A | Lagoon Cleanout Services | Issue Date: 01/08/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Lagoon Cleanout Services for the Water

and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

2

IFB 26-517A | Lagoon Cleanout Services | Issue Date: 01/08/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for a source to provide Lagoon Cleanout Services for the Water and

Sewer Department.

Seller Qualifications

The Bidder shall provide the following information for qualification with their Bid:

• Proof that all applicable licensing for performing work is held by the Bidder and its

employees are current on all licensing.

• Reference list of at least three (3) similar projects, showing:

o Location and Date

o Description of Work

o Contact name and phone number

Bids may not be considered for Award if the following is determined by the City of Tulsa:

• Bidder misrepresented any material fact in their submitted qualification information.

• Bidder defaulted in the performance of an Agreement with the City of Tulsa.

• Bidder failed to complete satisfactorily the performance of an Agreement with the City of

Tulsa.

• Bidder failed to execute an Agreement awarded by the City of Tulsa, or

• Bidder ceased to possess any of the qualifications necessary hereunder.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

Service Descriptions and Requirements:

Prior to beginning sludge removal, the Seller shall request and obtain any permits and pay all permit

fees.

The Seller shall schedule the work in cooperation with City of Tulsa personnel to provide access.

The Seller shall confine equipment and personnel within the boundaries of the identified work area

during execution of the project.

The Seller shall protect the existing amenities of the site during the project and be liable for all

resulting damage. These amenities include, but are not limited to, buildings, pavement, walkways,

curbing, equipment, and vegetation, including trees.

IFB Rev 02/2024

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IFB 26-517A | Lagoon Cleanout Services | Issue Date: 01/08/2026

The Seller shall perform a pre-final site inspection with City of Tulsa personnel before demobilizing

its equipment and personnel from the site. A punch item list will be generated identifying tasks to be

completed. Seller shall immediately correct and/or complete any identified punch list to the

satisfaction of the City of Tulsa.

Assuming City grants formal acceptance of work, Seller’s personnel will remove equipment,

materials, and temporary facilities from the site. Equipment will be disassembled once it is no longer

needed. Areas where construction activities occurred will be left in a clean and stable condition prior

to fully demobilizing from the site. All required record documents and other pertinent submittals,

including final applications for payment, will be issued in a timely fashion after demobilization.

Disposal of Solids for Lagoon Cleanout

All solids from lagoon cleanout may be disposed of by either landfill and/or land application. Land

application must be on ODEQ permitted land. The contractor is responsible for obtaining and

maintaining all necessary permits required for the selected disposal method, including but not limited

to ODEQ land application permits. All proposed disposal plans and associated permits must be

submitted to the City for review and approval prior to implementation to ensure compliance with

applicable regulations.

Submittals

The following item must be submitted for review with Bid Submission:

• Work Plan: A comprehensive work plan that clearly shows the work task sequencing plan

and task time duration requirements.

The following items must be submitted after SSA Committee approval:

• Site Safety Plan: This submittal shall be made for each treatment plant and is for information

purposes only and does not require approval. Site safety plans shall include confined space

access.

• Employee Identification and Certification: Seller shall provide a list of employees that will be

working at the site location. Seller shall provide a copy of all State issued trade license(s) for

each employee.

Progress Meetings

Progress meetings shall be scheduled as needed and as mutually agreeable to the City of Tulsa and

the Seller. Any delay in the completion of project, shall be reported immediately to the site

representative.

Security

The project sites covered under this Agreement are secured sites. The Seller shall be responsible

for security as described below at the site where work is being performed under this Agreement.

Site Access: The Seller shall respect all existing security measures at the project site and shall

implement the following measures for all work performed under this Agreement.

Seller shall ensure that their employees and subcontractor coordinate with the Treatment Plant's

Administration for daily worker sign-in procedures. Treatment Plant Administration is responsible for

knowing what personnel are on the property and their general locations at all times.

IFB Rev 02/2024

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IFB 26-517A | Lagoon Cleanout Services | Issue Date: 01/08/2026

For each employee the Seller employs for work at the project site, Seller shall provide the following

information to the Water Supply Manager: Name, address, telephone number, length of employment

with Seller.

Seller shall maintain a logbook listing as a minimum the names of all persons admitted to the secured

site by the Seller, the purpose of the site visit, the dates, and times of arrival at the site, entry to the

secured site, and departure from the site.

Seller and the City of Tulsa acknowledge that Seller shall not solely be responsible for all secured

access to the site, that City personnel will have access and will be performing their regular duties

pertaining to the operation and maintenance of the site facilities, and that security at the site shall

require the cooperation of all persons authorized to access the site for the performance of their work.

To the extent the Seller is responsible for and has control of secured access, Seller shall restrict site

access to only persons essential to the performance or inspection of the work being performed under

this Agreement.

Seller shall provide Water Supply Manager with twenty-four (24) hours advance notification of any

delivery of equipment or materials to the site and shall plan with Water Supply Manager to provide

for inspection of such delivery.

Any observation by the Seller of activity at or associated with the project site that Seller observes

and considers to be unusual or suspicious in nature, or that Seller believes poses a threat to the

integrity or welfare of the project site or associated facilities, shall be noted at the time of the

observation in the logbook. Any such observation shall be immediately reported to the Water Supply

Manager or Plant Superintendent.

No statement pertaining to security in these Specifications shall constitute a contract between Seller

and the City of Tulsa for the performance of security services.

Safety

Seller shall be responsible for performing all work under this Agreement in a safe manner and in

compliance with all applicable local, state, and federal safety and health regulations.

Seller shall submit a written site safety plan and a comprehensive work plan prior to start of work.

Seller’s attention is directed to safety regulations specifically applicable to the work under this

Agreement, particularly but not limited to the following:

Fire Prevention and Protection: The Seller shall take all necessary measures to prevent fire and

shall provide satisfactory firefighting means at the location of work.

Condition of Equipment and Materials: All equipment, tools, appliances, and materials used in

connection with the project shall be handled and operated only when they are in safe operating

condition and in accordance with a standard safety procedure. Tools shall be tied off when inside

each cell.

Fall Protection: All employees will follow OSHA Standards regarding fall protection safety as defined

in OSHA regulations and shall perform all work and employ equipment in accordance with all

applicable state and federal labor, safety, and health regulations.

Seller will be required to attend the Department’s Contractor Management Safety Training prior to

start of project. Training will be on site with the site representative. All employees working on site

IFB Rev 02/2024

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