Project Information

Bid Title

1962P Household Hazardous Waste Services

Issuing Agency

City of Alexandria

Location

Louisiana

Published Date

Feb 10, 2026

Closing Date

Feb 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

1962P Household Hazardous Waste Services

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Wilma Kelly

Purchasing Manager

City of Alexandria

Purchasing Department

P.O. Box 71

Alexandria, Louisiana

71309-0071

Office: (318) 441-6180

Fax: (318) 619-3414

Requests for Proposals will be received until 2:00 PM,

Monday, February 16, 2026 and opened at the

City of Alexandria Purchasing Department.

City of Alexandria RFP #1962P

Page: 1 of 11

Date RFP Prepared: January 9, 2026

Bid Bond Requirements: A bid bond or check

for N/A% of the total amount of bid.

Performance Bond Requirements: In the event bid

is accepted, a performance bond shall be required

in the amount of N/A%.

Please file quotations with the following:

Joann Swain, Senior Buyer

City of Alexandria - Purchasing

2021 Industrial Park Road

Building WH

Alexandria, LA 71303

Phone: 318-441-6182 Fax: 318-619-3412

INTRODUCTION

Household Hazardous Waste Transporting, Disposal and Reclamation Service

It is the intent of the City of Alexandria to secure pricing on Household Hazardous Waste Transporting,

Disposal and Reclamation Services. Successful proposer will be responsible for the collection, transportation,

disposal and reclamation of items such as pesticides, herbicides, fertilizers, household batteries, oil base and

latex base paints that are unusable, fluorescent light bulbs and any other products the City cannot handle.

The City of Alexandria schedules their Household Hazardous Waste Collection Day annually and the event is

held at the City of Alexandria Consolidated Complex, located at 2021 Industrial Park Road, Alexandria, LA

71303.

The successful proposer shall perform the specified service, once annually, on a mutually agreed upon date

within the calendar year, at the quoted prices. Contingent upon the availability of funds, and the ability of the

successful proposer to honor the quoted rates, the City reserves the right to renew the existing contract for up to

two (2) additional years, with one event annually for each additional year on a mutually agreed upon date within

that particular calendar year.

Questions and/or clarifications concerning this RFP must be in writing and may be directed to Joann Swain,

Purchasing Department, Fax 318-619-3412, or emailed to joann.swain@cityofalex.com. Written

questions/clarifications are to be submitted by 3:00 PM, Thursday, February 5, 2026.

Quotations may be sent to Joann Swain, Purchasing Department either by mail to the PO Box 71,

Alexandria, LA 71309-0071; or to the Purchasing Department, 2021 Industrial Park Road, Building WH,

Alexandria, LA 71303; or e-mailed to joann.swain@cityofalex.com, prior to the above opening date and

time.

RFP #1962P

Page 2 of 11

CITY OF ALEXANDRIA REQUEST FOR PROPOSAL FOR:

Household Hazardous Waste Transporting, Disposal and Reclamation Service

__________________________________________________________________________________________________________________ ______

GENERAL CONDITIONS FOR BIDDERS - PLEASE READ CAREFULLY

1. Pursuant to LA R.S 38:2212.1. C.(1)(2), any manufacturer's preference in this proposal is descriptive,

but non-restrictive, and is used only to indicate minimum requirement for type, grade and quality unless

otherwise specified.

2. Pursuant to LA R.S. 38:2212 B.(1), the provisions and requirement of this bid shall not be considered as

informalities and shall not be waived by the City of Alexandria. Therefore, conditions and specifications on this

bid form shall be strictly enforced and any and all alterations, deviations, and non-compliance to said conditions

and specifications, either on the bid form or by separate attachment, shall be grounds for immediate

disqualification.

3. Preference shall be given to bidders quoting F.O.B. Destination (the City of Alexandria using

department), FREIGHT PREPAID, unless otherwise requested.

4. Each bidder shall submit his proposal on the proposal form furnished by the City of Alexandria

Purchasing Department. The complete bid package must be returned as issued by the City with all pages intact

and all specification response columns filled in. Incomplete columns or missing pages, to include addendum

pages, shall result in the vendor's entire bid package being rejected.

5. Literature, brochures, and other related paperwork attached to the bid should be identified with the name

of the bidder and bid item number.

6. In case of a mathematical discrepancy between unit price and extensions, the unit price shall prevail.

7. Pursuant to LA R.S. 38:2212 F., the bid specifications may contemplate a fixed escalation or de-

escalation in accordance with the United States Bureau of Labor Statistic's Consumer Price Index or the

Producer Price Index. Bids based on specifications which are subject to a recognized escalation index shall be

legal and valid for any item of a public work, at the discretion of the City.

8. Pursuant to LA R.S. 38:2212.1. F., any public procurement unit may participate in a cooperative

purchasing agreement with the City of Alexandria to acquire quantities of the above listed items under a

contract with the City of Alexandria for items awarded by public bid, pursuant to the cooperative purchasing

provisions of Part VII of Chapter 17 of Subtitle III of Title 39 of the Louisiana Revised Statures of 1950, R.S.

39:1701 et seq.

9. The City of Alexandria reserves the right to award by item or by total bid, unless otherwise specified in

the bid specifications. (Price(s) should be itemized.)

10. All erasures or corrections on the bid form must be initialed and the City of Alexandria may rely on the

apparent authority represented by the initials.

11. The City of Alexandria reserves the right to reject for cause any and all bids or parts of bids, or accept

bids most beneficial to the City.

RFP #1962P

Page 3 of 11

CITY OF ALEXANDRIA REQUEST FOR PROPOSAL FOR:

Household Hazardous Waste Transporting, Disposal and Reclamation Service

__________________________________________________________________________________________________________________ ______

General Conditions for Bidders - Please Read Carefully (Continued)

12. Any bid submitted which contains additions, conditional or alternate bids, or irregularities which may

make the proposal incomplete, indefinite, or ambiguous as to its meaning, thus requiring clarification after the

specified date and time of bid opening shall be rejected.

13. Bids shall be opened publicly in the City Council Chambers or Council Committee Room.

14. Cash discounts may be accepted, but SHALL NOT be considered in making award.

15. Regarding a bid for purchase of materials, supplies or services, not to include construction of any public

works, a written notice of acceptance mailed or otherwise furnished to the successful bidder shall result in a

binding contract without further action by either party.

16. When any bid is accepted for the construction or doing of any public works, a written contract shall be

executed by and between the City of Alexandria and the Contractor. No contract shall be binding upon the City

until it has been executed by the City and delivered to the successful bidder. Should the bidder to whom the

contract is awarded fail to execute the contract, the award shall then be made to the next lowest responsible

bidder, or re-advertised for public bid, said decision to be in the sole judgment of the City of Alexandria. This

action may result in the loss of bidding privileges for a period of one (1) year.

17. The City of Alexandria shall schedule for payment the invoices for articles or services purchased under

this bid within thirty (30) days after due and proper delivery accompanied by invoice.

18. The City of Alexandria is exempt from all sales taxes. A sales tax exempt form shall be furnished by the

City of Alexandria Purchasing Department, if requested.

19. Bidder(s) awarded item(s) by the City of Alexandria shall be responsible for supplying all products at

the awarded price(s). Failure may result in the City's cancellation of the remaining items awarded.

20. Regarding Service Contracts and Procurement Contracts, the terms of the contract shall be binding upon

any and all parties involved until goods and supplies are delivered, services have been rendered, and/or work

has been completed and accepted by the Mayor on behalf of the City of Alexandria and all payments required to

be made to the Contractor have been made. However, a contract may be terminated under any and all of the

following conditions:

(a) By mutual agreement and consent of either party upon thirty (30) days written notice to the other

party;

(b) By the Mayor, on behalf of the City of Alexandria, as a consequence of the failure of the

Contractor to comply with the terms and conditions of the contract or the progress or quality of work to

be performed in a satisfactory manner, proper allowance being made for circumstances beyond the

control of the Contractor; or

(c) By satisfactory completion of all services and obligations described in the contract.

RFP #1962P

Page 4 of 11

CITY OF ALEXANDRIA REQUEST FOR PROPOSAL FOR:

Household Hazardous Waste Transporting, Disposal and Reclamation Service

__________________________________________________________________________________________________________________ ______

General Conditions for Bidders - Please Read Carefully (Continued)

If the contract is terminated for any of the terms and conditions authorized in sub-paragraph (b)

above, Contractor shall be formally notified in writing by the City of Alexandria Purchasing Department

by means of certified mail informing him of cancellation of the contract, giving specific reasons for said

cancellation. Contractor shall have the right to appeal to the City Council within ten (10) days from the

date that said notification is placed in the U.S. Mail. Contractor's appeal shall be accomplished by means

of a letter addressed to the City Council and delivered to the City Clerk, stating that an appeal to the

decision of cancellation is desired. The City Council shall thereafter hold a hearing on the appeal, giving

all parties the opportunity to present any and all evidence concerning the decision of cancellation. After

hearing the appeal, the city Council may, by a majority vote, sustain, modify, or reverse the findings for

said decision and shall provide, if requested by Contractor, a written determination of its findings.

21. Contractors submitting bids for Public Works construction projects in excess of $1.00 must show his

Contractor's License Number on the front of the bid envelope, except for certain projects for which a

Contractor's License Number is not required by the State Contractor's Licensing Board. Failure to comply with

this directive shall result in automatic bid rejection, furthermore, any Contractor who submits a bid for a type of

construction for which he is not properly licensed shall be acting in violation of LA R.S. 37:2163, and shall be

subject to all provisions for violation and penalties thereof. Contractors who are owned by, and are submitting a

bid as a subsidiary of a parent company, whose name is listed in the State of Louisiana's Roster of Licensed

Contractors, may do so by including a letter of proof of ownership from the parent company with the submitted

bid package. The letter must be signed as per LA R.S. 38:2212 B.(5)(a)(b)(c) (see Item #22 below).

22. All bids submitted via USPS (registered or certified), overnight courier or hand delivered, shall be

signed by hand and in ink by an authorized company representative per LA R.S. 38:2212 B.(5)(a)(b)(c), which

states:

(c)(i) Evidence of agency, corporate, or partnership authority shall be required for submission of a bid

to the division of administration or the State of Louisiana. The authority of the signature of the person

submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:

(aa) The signature on the bid is that of any corporate officer listed on the most current annual report

on file with the Secretary of State, or the signature on the bid is that of any member of a partnership or

partnership in commendam listed in the most current partnership records on file with the Secretary of

State.

(bb) The signature on the bid is that of an authorized representative of the corporation, partnership, or

other legal entity and the bid is accompanied by a corporate resolution, certification as to the corporate

principle, or other documents indicating authority which are acceptable to the public entity.

(cc) The corporation, partnership, or other legal entity has filed in the appropriate records of the

Secretary of State in which the public entity is located, an affidavit, resolution, or other acknowledged or

authentic document indicating the names of all parties authorized to submit bids for public contracts.

Such document on file with the Secretary of State shall remain in effect and shall be binding upon the

principal until specifically rescinded and canceled from the records of the office.

RFP #1962P

Page 5 of 11

CITY OF ALEXANDRIA REQUEST FOR PROPOSAL FOR:

Household Hazardous Waste Transporting, Disposal and Reclamation Service

__________________________________________________________________________________________________________________ ______

General Conditions for Bidders - Please Read Carefully (Continued)

23. In-State preferences shall not apply to procurements involving federal funds.

24. Pursuant to LA R.S. 38:2212 O.(2)(a)(b), any modifications of plans and specifications will be made

through an addendum. No addendum shall be issued within seventy-two (72) hours of the bid opening,

excluding weekends and legal holidays, without the extension of the bid opening date. An extension of at least

seven (7) but no more than thirty (30) working days is required but, re-advertising is not required. The

addendum shall be transmitted by any one of the following methods: (1) facsimile transmission; (2) e-mail; (3)

by hand; or (4) posted on the City of Alexandria’s website (www.cityofalexandriala.com) and posted on Central

Bidding’s website (www.centralauctionhouse.com) if applicable.

25. All Federal Transit Administration (FTA) funded procurements, including operating assistance funding

contracts, are to follow the Master Agreement, to include all applicable federal clauses.

a. Any bidder that is found listed on the Federal Government’s System for Award Management

(SAM) website, at www.sam.gov/portal/sam , under the advanced search feature for Excluded Parties List

System (EPLS), shall automatically be rejected for the award of this bid, by Category and/or in its entirety. This

applies to any portion of the bid that is a procurement funded by FTA.

26. Under the City's AFEAT (Alexandria Fairness, Equality, Accessibility, and Teamwork Program),

participation by minority and/or disadvantaged business enterprise firms is encouraged. Inquiries about the

AFEAT Program should be directed to the Division of Finance. As a part of its RFP response, each Bidder shall

submit documentation of its bona fide effort to secure subcontractors that meet the City’s AFEAT goals. Each

bidder shall also submit proof of engagement of any subcontractor selected because of its solicitations. The

Bidder’s bona fide efforts and engagement(s) are a consideration in bid review and rating.

Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562112Hazardous Waste Collection
• NAICS 562211Hazardous Waste Treatment and Disposal

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