Project Information

Bid Title

Police Department Bomb Squad X-Ray System

Issuing Agency

City of Bangor

Location

Maine

Published Date

Dec 16, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-23

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-23
Bid Title:	Police Department Bomb Squad X-Ray System
Category:	Equipment Services & Purchase
Status:	Open

Description: The City of Bangor Police Department is seeking proposals for the acquisition of a comprehensive portable digital imaging and x-ray system intended for use by the department’s hazardous devices/bomb technicians. The request specifies a minimum requirement for a wireless system equipped with Bluetooth functionality, compatible ruggedized cassettes, durable laptop or table, minimum two-year full system warranty, on site training for staff and sturdy carry case(s) for all components. Publication Date/Time: 12/15/2025 12:00 AM Publication Information: Public Closing Date/Time: 1/14/2026 2:00 PM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401 Bid Opening Information: Public Addendum Date/Time: 1/2/2026 Related Documents: P26-23 Police Department Bomb Squad X-Ray System-RFP

Attachment Preview

Request for Proposals (RFP)

Police Department Bomb Squad X-Ray System

Proposal No. P26-23

Issue Date: December 15, 2025

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor Police Department is seeking proposals for the acquisition of a

comprehensive portable digital imaging and x-ray system intended for use by the

department’s hazardous devices/bomb technicians. The request specifies a minimum

requirement for a wireless system equipped with Bluetooth functionality, compatible

ruggedized cassettes, durable laptop or table, minimum two-year full system warranty, on

site training for staff and sturdy carry case(s) for all components.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s

website. By submitting a response to this solicitation, the Proposer accepts the responsibility

for downloading, reading, and bidding by the terms and conditions set forth in the City’s

“General Information for Vendors.”

In your proposal, please specify whether you currently have, or are in the process of

developing, a domestic violence policy. If you do not have such a policy, let us know if you

would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 4) and all product specifications in an

envelope via submission methods listed below. The envelope or subject line must be clearly

marked as "Proposal No. P26-23: Police Department Bomb Squad X-Ray System."

Submissions must be received by 2:00 P.M. on Wednesday, January 14, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

P26-23

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Bomb Squad X-Ray System

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME

04401 (items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow

Street, Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-23: Police Department Bomb Squad

X-Ray System.” Proposals will be publicly opened at the time stated above in the Paul

Bunyan Room (first floor by the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible

after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,

Friday, December 26, 2025

The City will provide a response by 4:30 P.M. on Friday, January 2, 2026 This response

will be in the form of an addendum, accessible on the City's website. Notifications will be sent

to those who have signed up to receive notifications at www.bangormaine.gov/bids through

NotifyME. Notifications will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be

received by the Purchasing Department before the submittal deadline. Any proposal, portion

of a proposal, or requested proposal revision received at the City Purchasing Department

after the time and date specified will be returned to the Proposer unopened or, if by electronic

submission, deleted without being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of

opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in

writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the

Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in

proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of the

City. The City also reserves the right to request clarification of any details from the successful

Proposer. The evaluation of proposals and determination of the award will be at the discretion

of the City and its judgment shall be final and without right of recourse by any Proposer.

P26-23

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Bomb Squad X-Ray System

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price.

Upon request, a tax exemption certificate for the City of Bangor shall be furnished to

the successful Proposer.

B. Bid Form and Requirements: The Bid Form (page 4) must be completed and returned

with the proposal to be considered responsive.

C. Required Insurance: Proposers are required to maintain the following insurance

policies throughout the life of the project and name the City of Bangor as an additional

insured where applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile

Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions) (Not always needed)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

P26-23

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Bomb Squad X-Ray System

Bid Form

Bid Form

Police Department Bomb Squad X-Ray System

Proposal No. P26-23

Bid Deadline:

2:00 P.M., Wednesday,

January 14, 2026

Notes: The proposal must include this Bid Form. Failure to comply will result in

disqualification.

Business Name:

Contact Name/Title:

Street Address:

City, State Zip:

Telephone Number:

Email Address:

Do you currently have, or are you in the process of, developing a domestic

violence policy? Yes / No

Item

Description

Unit

Total Price

1

Bomb Squad X-Ray System

$

P26-23

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Bomb Squad X-Ray System

Commodity Codes

• NAICS 334517Irradiation Apparatus Manufacturing

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